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Questions relating to the information in each chapter of the Policies and Procedures Manual should be directed to the office issuing the chapter.

That information is usually located at the end of each chapter.

For policy update questions, please contact policy@ksu.edu.

Mobile Devices and Mobile Device Plans for Business Purposes

Chapter 6330
Issued July 16, 2015

Table of Contents

.010 Introduction
.020 Policy
.030 Additional Considerations
.040 Questions

.010 Introduction

This policy provides guidance to the University community regarding the procurement, use and possession of mobile devices and mobile device plans owned by the University. The policy and guidelines have been developed to ensure compliance with State of Kansas policies and IRS policies.

.020 Policy

University funded mobile device plans may be provided when a department head has determined that the use is appropriate and needed.

Mobile device plans are not to be used for personal use.  All university funded mobile device plans will be monitored by the issuing department head to ensure compliance to University and State policy.

The appropriate department head may discontinue providing a university funded mobile device plan to an employee at any time.
.030 Additional Considerations
  1. All mobile device plans that are paid for with university funds (regardless of source) must be approved on the basis of work assignments.
  2. Mobile device plans that are contracted and paid for by the university shall include a monthly billing statement from the communication provider.
  3. Inadvertent de minimis use will not be considered a violation to this policy. Each payment request should contain a statement on either the invoice or the payment voucher that  "Use is in accordance with University policy".  More than de minimus use may result in revocation of the device.
  4. Employees receiving compensation through their annual base salary, covering mobile communication devices, may not utilize a University mobile device plan.

 Questions regarding this policy should be directed to the Division of Financial Services, General Accounting at 785-532-6202.