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K-State Alerts

Chapter 3725
Issued March 7, 2019

Table of Contents

.010 Introduction
.020 Activation
.030 Enrollment
.040 Questions

.010 Introduction

K-State Alerts is Kansas State University’s notification system that gives campus authorities the ability to communicate information quickly to the university community using some or all of the following channels:

  • Text messaging (SMS)
  • Automated phone calls
  • Broadcast emails to all k-state.edu accounts
  • Alert beacons
  • Police public address systems
  • Postings to the K-State website and mobile app
  • Tornado warning sirens
  • Facebook
  • Twitter
  • Public display monitors

K-State Alerts will be used when a potentially dangerous condition affects campus, when a decision to close the campus has been made, or when a decision to reopen the campus following a forced closure has been made.

.020 Activation

The decision to activate K-State Alerts, and the level of notification, are discretionary decisions made on a case-by-case basis. Once activated, there are four levels of notifications under K-State Alerts: Immediate, Urgent, Informative, and Status Update/All-Clear.

Only designated personnel may activate, or request staff to activate, the K-State Alert system. These personnel, as designated by the K-State Alerts Committee, are as follows:

Manhattan Campus

  • University President
  • Vice President for Administration and Finance
  • Provost and Executive Vice President
  • Vice President for Student Life and Dean of Students
  • Vice President of Communications and Marketing
  • Assistant Vice President for University Risk and Compliance
  • Kansas State University Police Department Command Staff+
  • Division of Communication and Marketing staff who complete K-State Alerts training
  • Kansas State University dispatchers*
  • Approved personnel with Modified List Administrator privileges#

+ NOTE: Only the Kansas State University Police Department Command Staff may issue the “Imminent Danger” message.

* NOTE: Dispatchers may only activate K-State Alerts on their own initiative if a Tornado Warning has been issued by the National Weather Service which affects the Manhattan Campus

# NOTE: Modified List Administrator privileges allow for the sending of an alert to a pre-designated list of employees, students, or other stakeholders for a specific hazard or function. These notifications are limited to the text, e-mail, and telephone modalities.

Polytechnic Campus

  • Dean and CEO
  • Director of Communications and Marketing
  • Assistant Director of Communications and Marketing
  • Student Services Manager

Olathe Campus

  • Dean and CEO
  • Director of Communications and Marketing
  • Communications and Marketing Manager

Upon activation of the K-State Alerts system, the designated University personnel will prepare a message and send it to the affected portions of the campus community.

.030 Enrollment

University Affiliated Stakeholders

All K-State students, faculty and staff will be automatically enrolled to receive alert messages by email. Email notifications will be sent to all addresses in the k-state.edu domain. Students, faculty and staff may opt in to receive text alerts or voice calls by logging into K-State Connect and adjusting their K-State Alerts preferences.

Unaffiliated Stakeholders

People not directly associated with Kansas State University (e.g. those attending events on campus, community partners, local emergency responders, parents, etc.) may enroll for K-State Alerts by texting KSTATEVISITOR to 67283. Users will receive notifications by text message when K-State Alerts is activated for any of the three campuses. Notices through this method can be discontinued by texting STOP KSTATEVISITOR to the same number.

 .040 Questions

Questions are to be directed to the University Police Department or the Emergency Management Coordinator at (785) 532-6412.

Policy Cross References

3110 Clery Act Designation and Reporting Policy (.040 Issuing Timely Warnings)

3015 Threat Management Policy (.050 Threat Management Team/Critical Incident Response Team Members)