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Questions relating to the information in each chapter of the Policies and Procedures Manual should be directed to the office issuing the chapter.

That information is usually located at the end of each chapter.

For policy update questions, please contact policy@ksu.edu.

Table of Contents

Section/Chapter - Chapter Name

1000 Introduction

1020 Table of Contents

1090 Adding Chapters to the Policies Procedures Manual

2000 Organizational Charts (proposed)
3000 General Policies and Procedures

3010 Policy Prohibiting Discrimination, Harassment, and Sexual Harassment, and Procedure for Reviewing Complaints

3013 Anti-Trafficking Policy

3015 Threat Management Policy

3020 Policy on Use of Copyrighted Works in Education and Research

3025 Course Accessibility Standards Policy

3030 Reporting Losses

3035 Inclement Weather General Policy and Procedure

3040 Insurance for Self Propelled Vehicles

3045 Official Bulletin Boards

3050 Official Hospitality

3053 Alcohol Cereal Malt Beverage

3055 Lafene Health Center

3060 Kansas Open Records Act

3070 University Contracts

3075 Electronic Signatures

3077 Chosen Name Policy

3080 Debt Management

3090 Retention of Records

3095 Contacts with Federal and State Government Officials and Agencies

3110 Clery Act Designation and Reporting Policy

3120 International Travel and Activities

3130 Policy for the Protection of Minor Children Participating in University Programs

3200 Internal Controls and Auditing

3210 Internal Controls

3230 Reporting Fraud

3250 Internal Audit Services

3260 External Audits

3270 Audit of University Affiliated Organizations

3300 Communications and Marketing

3310 Telecommunications

3320 University Branding and Licensing

3330 Use of University Marks

3340 Advertising Policy

3350 University Digital Signage

3360 University Websites

3370 University Social Media Pages and Accounts

3380 Communication with Media

3400 Computing and Information Technology

3405 Computing and Information Technology General Policies & Procedures (proposed)

3420 Information Technology Usage Policy

3430 Security for Information, Computing and Network Resources

3431 Access Controls Security Policy

3432 Operations and Management Security Policy

3433 Data Classification and Security Policy

3435 Access Authorization to University Digital Data and System Policy

3436 Media Sanitization and Disposal Policy

3438 Physical and Environmental Security Policy

3439 System Development and Maintenance Security Policy

3450 K-State eID Policy

3455 Electronic Mail Policy

3460 Offical Electronic Correspondence with Faculty, Staff and Students

3480 Wireless Local Area Network Policy

3495 Collection, Use and Protection of Social Security Numbers

3700 Public Safety

3710 Handling Terroristic Threats

3720 General Safety Policies

3725 K-State Alerts

3730 Laboratory Safety

3740 Environmental Health and Safety Committees

3745 Hazardous Waste Management Committees

3750 Fire and Life Safety Policy

3760 Police Activities (proposed)

3770 University Weapons Policy

3780 Parking Procedures (proposed)

3790 Disc Golf Play

3800 University Budget Procedures

3810 Annual Budget Preparation (proposed)

3820 Budget Procedures (proposed)

3900 Continuing Education

3910 Academic Extension

3930 Conferences and Off-Campus Courses

4000 Employment General Policies and Procedures

4005 Hiring Incentive/Sign-on Bonus

4010 Employment Verifications and References

4012 Ineligibility for Hire/Rehire

4015 Criminal Background Checks

4020 Disciplinary Action Procedures for University Support Staff

4025 Attendance Guidelines for University Support Staff

4030 University Support Staff Peer Review Committee Hearing Process

4035 Disciplinary Action Appeals Board for University Support Staff

4040 Reassignment of University Support Staff

4045 Remote Work

4050 Notice Procedure for Non-Reappointment

4060 Workplace Violence (retitled 3015 Threat Management Policy)

4065 Layoff Policy

4075 Lactation Support for Nursing Mothers

4080 Performance Management Process

4085 Employee Furlough

4090 Conflict of Interest Policy Applicable only to Public Health Service (PHS)-Supported Investigators and their Staff

4094 Consensual Romantic Relationships Involving Students

4095 Nepotism and Employee Relationships

4096 Social Media Policy Procedures

4100 Affirmative Action Plan (proposed)
4200 Wage and Classification Procedures

4210 Position Management, Funding and other changes for University Support Staff Positions

4220 Hours of Work, Overtime,Overtime Pay and Compensatory Time

4400 University Support Staff Employment Procedures

4410 Recruitment and Selection for University Support Staff

4450 Compensation for University Support Staff

4460 University Support Staff Employee Personnel Actions

4600 Faculty/Unclassified Positions and Employment Procedures

4610 Recruitment and Selection (proposed)

4620 Part-time Appointments (proposed)

4630 Temporary Appointments (proposed)

4640 Terms and Conditions of Employment (proposed)

4650 Unclassified Employee Personnel Actions

4660 Out-Of Office Availability Requirement

4670 Sponsoring Foreign Nationals for Permanent Residence 

4700 Student Employment

4710 Graduate Student Employees (proposed)

4720 Hourly Student Employees

4800 Employee Benefits

4810 Retirement Plans, Policies and Procedures

4812 Retirement Recognition Gift Policy

4820 Insurance Programs

4830 Identification Cards (ELIMINATED)

4835 Graduate Research Assistants and the Affordable Care Act (ACA)

4840 United States Savings Bonds Program REVOKED

4845 Graduate Teaching Assistants and the Affordable Care Act (ACA)

4850 Employee Assistance Program

4860 Employee Leaves, Holidays, and Other Absences for Employees of Kansas State University

4870 Tuition Assistance for University Employees

4880 Training and Development

4890 Employee Suggestion Program

4900 Payroll Procedures

4910 Payroll Deductions (ELIMINATED)

4940 Paycheck Distribution (ELIMINATED)

4950 Clearance Procedures at Separation

6000 General Accounting Procedures

6030 Financial Information System

6080 Sale of Products and Services

6085 Schedule of Charges

6100 Cash Receipts Procedures

6110 Receipts and Deposits

6115 Credit Card Processing

6120 Change Funds Procedures

6130 Kansas Sales Tax

6140 Organizational Safekeeping Accounts

6200 Accounts Receivable

6210 Accounts Receivable

6300 Purchasing and Payment Procedures

6310 Purchasing Procedures

6312 Contract Items

6320 Document Completion Procedures

6330 Cellular Devices for Business Purposes

6400 Travel

6410 Reimbursable Travel Expenses and Forms

6420 State owned vehicle Usage

6430 University Motor Pool

6450 Van Policy on Usage of 15 - Passenger Vans

6500 Property Inventory

6510 Property Inventory

7000 Sponsored Research Projects

7010 Pre-Awards

7050 Post Award Procedures

7055 Cost Transfers on Sponsored Projects Accounts

7070 Cost Sharing

7080 Effort Reporting

7090 Research Foundation

7095 Intellectual Property

7600 University Operations

7650 Land and Real Property Transactions

7800 Division of Facilities

7810 Division of Facilities

7820 University Keys

7825 Central Mail Service

7830 Facilities Planning

7835 Signs and Naming Buildings and Facilities

7840 Use of KSU Buildings and Grounds

7850 Space Assignment/Reassignment

7860 Unmanned Aircraft Systems

8000 Alumni Procedures

8100 Alumni Association

8200 KSU Foundation

8210 Foundation Funds - General Information

8500 Student Life

8520 Social Media and Kansas State University

8530 Student Organization Event Policy

8540 Student Organization Regonition Policy

8545 Student Organization Conduct Code and Process for Discipline

8550 Student Amnesty Policy

8560 OSAS Political Activities and Guidelines

8570 OSAS Publicity Regulations

8580 OSAS Sales, Solicitation and Advertising Policy

8590 Violent Game Policy