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Division of Financial Services

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Statement of Account Sample Bill

It is the responsibility of the Cashier’s Office to maintain and publish tuition and fees billing for all students enrolled at Kansas State University. Bills generate on or around the 15th of each month. Students receive billing notice via their K-State email. Students may access their e-bills in KSIS and provide access for designees to receive notifications as well. All users can log in from any location with internet access to view and print current and previous statements. For a more detailed explanation of the Statement of Account please follow the example below. View full Sample Bill (pdf).

The numbers in purple below correlate with the ordered list that follows:

This is the top of a student's bill. It reads Statement of Account on the top left side. On the top right side is Kansas State University and the Cashier's Office Address. Beneath Statement of Account is Student ID Number, Pay This Amount, which are numbers 1 and 2 on the ordered list beneath this image. Reference number 3 is below ID Number. It lists a student's name, Term, Primary Plan, Campus, and Primary Plan Level. In this example, the student is Wildcat, Willie, Term: Fall 2021, Primary Plan for Tuition & Fees: Education, Campus: Manhattan Campus, and Primary Plan: Undergraduate.

  1. ID Number refers to the WID number assigned to students and found on their student ID card. This ID is not the same as eID used for KSIS and web applications.

  2. Pay This Amount displays the total balance due by the Due Date. Late payment results in a 1.5% late fee and a hold placed on the student account.

  3. Term, Primary Plan for Tuition & Fees, Campus, and Primary Plan Level are important components that determine tuition and fee charges. Students enrolled in a campus plan pay campus rates for all classes they enroll in regardless of modality. Similarly, students enrolled in online programs pay the online rate for courses delivered online and on-campus. Students who require a change in their plan must contact their college dean’s office.

This image shows the middle section of a student's bill. The top middle reads Balance from Last Statement. To the right of it is columns headed with Charges/Debits, Payments/Credits, and Balance. Beneath this line is a section titled Activity Since Last Statement. The Columns beneath these titles include Transaction Date, Term, Charges/Debits, Payments/Credits, and Balance. The reference number 4 is next to abbreviated descriptions of charges, number 5 is beneath the Charges/Debits column beside billing amounts, 6 is under Payments/Credits, and 7 is beside numbers under the Balance column. 8 is beside the Pending Aid row.

  1. This section provides an abbreviated description of each charge. Example: Man – Manhattan Campus, Sal – Salina Campus, GR – Graduate Student, Non Res – Non-resident of Kansas, VM – Vet Med, Engg – Engineering, Bus Adm – Business Administration (these fees are charges by departments for any class that falls under their department regardless of a student’s major. Several departments have specialized fees beyond tuition and Campus Privilege fees.) Click here for a complete description of tuition and fees.
  1. The Charges/Debits column displays the amount of the charge associated with the description in the row to its left. A minus sign will appear in front of reversed charges, reducing the balance due.

  2. The Payments/Credits column shows any payments or credits made to the account. A minus sign will NOT appear in front of a reversed payment or credit, increasing the balance due.
  1. Balance column is a chronological running balance affected by each transaction.
  1. Your bill displays Pending Aid at the beginning of each semester only. Anticipated financial aid will not be applied to the balance until 10 days before classes start. Aid awarded to the student will arrive in their account by the due date displayed on their bill. Please note, a change in credit hours may alter the amount of aid credited.

This is the bottom of a student bill. The header states Account Summary. Beneath Account Summary is a row of with headers: Prior Balance, Charges/Debits, Payments/Credits, Account Balance, Pending Aid, Pay This Amount, and Due Date. The number 9 is beside this row of headers.

  1. Account Summary is the total of all the above columns.

  2. First payments are due on the first day of classes, all other payments are due on the 15th of the month or the prior business day if the 15th falls on a weekend or holiday. eBills are available online in KSIS a few days following the bill date.

See below for a video explanation of your bill.