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Division of Financial Services

Cashiers Office
Kansas State University
211 Anderson Hall
919 Mid-Campus Dr. North
Manhattan, KS 66506-0211

785-532-6317
785-532-6454 fax
cashiers@k-state.edu

W-9

What is the purpose of a W-9? 

Individuals and entities use the form W-9 to report the taxpayer identification number and official address on file with the Internal Revenue Service. The information is used to prepare 1099-MISC forms at the end of the year, and as a result this information must remain accurate and uniform across campus.  The address listed on a W-9 does NOT reflect the remit to address, therefore the remit to address should be provided to the vendor in another manner.  See the steps below on how to establish a remit to address with your vendor.

How to establish a remit to address

  1. Contact Roger McBride in Sponsored Programs Accounting if the money being received is grant-related.
  2. In the event that you would like a customer to send a check to your department, please provide a letter to the customer to encourage them to set your department up as a remit to address in their system.  The remit to address can be different than the official address noted on the IRS form W-9. 

W-9 Cover Letter to establish remit to address

How to set up ACH payments with a paying vendor

  1. Contact Michelle Dawson in Cashiers for instructions on how to receive payment from a customer via ACH. 

Kansas State University Official W-9 

This covers Kansas State University and all of its departments.