What is the purpose of a W-9?
Individuals and entities use the form W-9 to report the taxpayer identification number and official address on file with the Internal Revenue Service. The information is used to prepare 1099-MISC forms at the end of the year, and as a result this information must remain accurate and uniform across campus. The address listed on a W-9 does NOT reflect the remit to address, therefore the remit to address should be provided to the vendor in another manner. See the steps below on how to establish a remit to address with your vendor.
How to establish a remit to address
- Contact Roger McBride in Sponsored Programs Accounting if the money being received is grant-related.
- In the event that you would like a customer to send a check to your department, please provide a letter to the customer to encourage them to set your department up as a remit to address in their system. The remit to address can be different than the official address noted on the IRS form W-9.
How to set up ACH payments with a paying vendor
- Contact Michelle Dawson in Cashiers for instructions on how to receive payment from a customer via ACH.
This covers Kansas State University and all of its departments.