Our Vendor Specialists follow IRS reporting requirements and State guidelines for establishing new vendors and updating vendor information in the State accounting system. Our staff act as a liaison between Kansas State University and The Division of Accounts and Reports in Topeka, who administer vendor payments. If you have any vendor-related questions, including questions regarding W-9s, W-8BENs or issuance of refunds, please contact one of our vendor experts.

Associated Forms
  • IRS Form W-9 for U.S. Citizens, U.S. Entities, and Resident Aliens for Tax Purposes to receive payment
  • IRS Form W-8BEN for Nonresident Aliens to establish foreign status/Scholarship Tax Treaty Exemption
  • IRS Form 8233 for Nonresident Alien Independent Contractors to claim Tax Treaty Exemption
  • IRS Form W-8BEN-E for Foreign Entities receiving payment for services provided in the U.S.

Secure Vendor Tax Documentation

Please ensure all forms are signed and dated before uploading. Please note that once a document is uploaded you will see the file in the uploaded area as confirmation.


Vendor questions? Please visit our Vendor FAQs