Procedures for Requesting to Inspect Education Records
In accordance with the Student Records Policy, any student who wishes to exercise their right to inspect and review their educational records must follow these procedures:
Student Access to Education Records
Any current or former student seeking access to their education records under FERPA must make a written request to the Office of the Registrar. The University Registrar, or designee, will gather the records and make them available to the student within a reasonable period of time after the request but no later than 45 days.
Request to Inspect Educational Records
Subject Line: Request to Inspect Education Records
Important Instructions:
The request must be submitted by the student directly using their official K-State email account.
Email Body Template:
Primary/Legal Name:
Preferred or Alternative Name(s) on File (if applicable):
Wildcat ID:
Specific Request:
Please describe the specific records you wish to inspect. Do not request “all educational records,” as this will delay processing. Instead, clearly identify the office, department, or type of record related to your request (e.g., academic appeals, conduct records, academic advising files, etc.).
As a student, you already have direct access to many components of your educational record, such as your academic transcript, advising notes, billing and payment history, and enrollment details.
Please note: K-State does not use meta-data across all systems, and biometric data is not collected or maintained in standard student records.
Additional Information:
Feel free to include any context or details that may help us understand your request and assist in locating the appropriate records. Requests that are too broad or vague (e.g., “all records”) will result in delays.
Exclusions or Special Circumstances
Under FERPA, certain records are excluded from a student’s right to inspect and review. These include:
Financial records of a student’s parents or guardians.
Confidential letters of recommendation for which the student has waived their right of access.
In cases where the requested record contains information about other students, access will be limited to only the portions of the record pertaining to the requesting student. Records may be redacted to protect the privacy rights of other individuals within the campus community.
Please note that these procedures apply strictly to requests for access to education records. Requests for other types of information—such as employment or medical records—must be directed to the appropriate office and are not governed by this process.
Consequences
Failure to follow the procedures may result in delay in or denial of access to requested records.
