Student Records Policy
Kansas State University is in compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended; this law established specific guidelines concerning the release of information and the students’ privileges to inspect and review their own educational records. For additional information about student records see Student Confidentiality.
At K-State University, a student is defined as someone currently or previously enrolled in an academic offering of the university. This does not included prospective students or applicants that have never attended any academic program of the university. For those students who are newly admitted to K-State, FERPA becomes effective on the first day of classes for students who have enrolled in at least one credit-bearing course.
Certain information concerning students is considered to be open to the public upon inquiry. This public information is called directory information.
The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99), as amended, designates certain information related to a student as “Directory Information.” FERPA gives the University the right to disclose such information to anyone inquiring without having to ask a student for permission unless the student specifically requests in writing that all such information not be made public without written consent.
- Kansas State University has designated the following as “Student Directory Information:”
- Local address and telephone number
- Permanent address
- E-mail address
- Date and place of birth
- Photograph or likeness
- Enrollment status (full/part-time)
- Dates of attendance at K-State
- Awards and academic honors
- Degrees and dates awarded
- Most recent previous educational institution attended
- Participation in university-sponsored activities and athletic teams
- Height and weight of student-athletes
Full Confidentiality Hold
In rare cases, a student may need additional privacy protection that is not covered in suppressing their directory information (see Directory Information section above). If a student elects to place a Full Confidentiality Hold on their record, it means that the student’s entire educational record will be suppressed and that they will not be able to discuss any part of their educational record with K-State staff remotely (telephone, FAX, or regular mail) but instead will have elected to have all conversations about their educational record in person or via their K-State email only.
It is important to remember that by choosing this option or withholding Directory Information above, other areas related to the student record may be affected. Some of these areas include, but are not limited to, all future requests for Directory Information from non-institutional persons or organizations will be denied; degree or enrollment verifications for future employment through the National Student Clearinghouse will not be available; etc.
Restriction of Records
In the case of a student who is delinquent in an account to the university, including unpaid traffic or parking violations, or about whom official disciplinary action has been taken, the appropriate university official may request that the student’s record not be released. The effect of this action is that transcripts and diplomas are not released, and future enrollment may be withheld. In order for the action to be rescinded, the hold must be cleared via KSIS, indicating that the student has met the obligation.
Death of a Student
In accordance with the Family Educational Rights and Privacy Act (FERPA), Kansas State University’s policy regarding the disposition of records held pertaining to a deceased student states that the privacy interests of an individual expire with that individual’s death.
Student Data Request
Please refer to the Student Data Request website for additional information