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Office of the Registrar

Report a FERPA Concern

It is the policy of Kansas State University to comply with the Family Educational Rights and Privacy Act of 1974 (FERPA).  FERPA is a federal law that limits the amount of information that can be released about students without their specific written permission.

It is the responsibility of the university to protect student records.  Employment at K-State requires compliance with the policies of K-State; the rules, regulations, and procedures of the Kansas Board of Regents; and all local, state, and federal laws.  Faculty and staff are required to review and comply with FERPA.

If you have a concern about the applicaton of FERPA in a personal interaction, classroom or office environment, university activey/event or a communication, you have the right to file a concern with the university.

You may send your concerns to the attention of the University Registrar {registrar@ksu.edu}, but no reply can be made unless you provide your contact information.

  1. Contact Information:  Name, K-State E-mail, WID
  2. Student Information (if being reported by faculty/staff)
  3. Describe the incident(s) or action(s) you believe violated FERPA
  4. Who was involved? Faculty or Staff? Include name(s) as appropriate
  5. Date the violation occured (MM/DD/YYYY)
  6. Time (approximate)
  7. Location
  8. Additional Information or Documentation connected to the area of concern, including any follow-up or additional conversations that may have occured since the incident in question.

Report of a FERPA concern must be filed no later than 180 days from the date the incident occured.  Exceptions to this requirement will be considered on a case-by-case basis when the complaining party can show cause for the delay in reporting.

PLEASE NOTE:  Availability/completion of this process in no way implies that the repoted incident does, in fact, violate FERPA.  It is simply a means for individuals to report FERPA concerns for investigation.

Once the FERPA concern has been reported, the investigation/review process will begin.  The individual filing the concern may be contacted for additional information or conversation and those listed as involved in the incident(s) or action(s) may also be contacted.  Once all information has been collected the information will be provided to the internal review group for FERPA Concerns under the Office of the Registrar.  The results indicating if a viloation occured will be shared with appropriate individuals, but the formal actions taken may not be shared with all parties involved in the violation.  The investigative process typically takes 5-14 business days depending on the item of concern, number of people involved, time of year, etc... 

Faculty/Staff: For any faculty/staff member involved in a FERPA investigation your supervisor/unit head may be included in the notification and discussions.