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Office of the Registrar

Faculty and Staff Forms

For each form that requires a 
student signature, we encourage you to work with students that do not have the ability to print out the form, sign it and re-scan back to you.  Instead, we would encourage you to consider accepting the form electronically via the students' official K-State email address and referencing or attaching that to the form in question. 

You may then work the form through whatever additional protocols are available via the University, College or Academic Department processes in order to ensure completion and successful submission for approval and processing.  Due to the limited operations being offered we highly recommend that all PDF forms are funneled through university email protocols for proof of signature.

All forms are for College & departmental use only - any form submitted by a student will be denied/rejected.


Undergraduate Admissions Forms:

DocumentForm TypeDescription
Program/Plan Change (Pre-Matriculation)Course/Curriculum Approval FormsPDF form
Reinstatement for non-continuous studentsPDF form 
Transfer Course Evaluation Request (Validation of Credit)PDF Form

Used to request evaluation of undergraduate transfer courses for future and current students

**If you are unsure if an evaluation has already been done review the Transfer Equivalency Database to confirm before submitting a form. 



Academic & Classroom Scheduling Forms:

**May only submit one request per form - multiple requests on the form will be rejected**

DocumentForm TypeDescription
Course Binding - Cross Listed TemplateSpreadsheetWhen scheduling multiple class sections in a CSC and a departmental room.
KSIS Request to Cancel a Course SectionWeb form This electronic form is used to cancel a course section and will be e-mailed to Enrollment Services and Room Scheduling.
KSIS Request for Course Section UpdateWeb form Please see the instructions page for information regarding the request for course section update form, specifically Add New Section and Change Existing Section instructions.
KSIS Request for Enrollment Capacity ChangeWeb form This form is used to update the enrollment capacity on a course section in KSIS.
Request Technology Classrooms


Please download first

Submit this form to the Enrollment Services staff for technology classroom requests. This form is not for departmental classes or technology studio classes which are assigned departmental space.


Curriculum (course & program) Forms:

DocumentForm TypeDescription
Course/Curriculum Approval FormsWeb formPlease see the Course and Curriculum page for information regarding the course and curriculum approval forms.



Credit and Grade Forms:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentForm Type Form TypeDescription
Credit by Departmental ExamPDFWord DocSpecial Examination for Enrolled Students.  For guidance on this process click here.

Grade Change MemoGrade Change Memorandum - PDF VersionGrade Change Memorandum - Word doc

Only use if one of the following conditions has been met:

  • Past the five-year deadline to change a grade in KSIS
  • Instructor is no longer employed with KSU and cannot make the chagnes in KSIS
  • The student did not appear on the original grade roster
  • Original Grade in KSIS is Blank
Incomplete Agreement FormPDFWord Doc 
Incomplete Extension FormPDFWord Doc 


Registration, Enrollment & Misc Forms:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentForm TypeDescription
Non-attendance Drops - All campuses


Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF)

SSC-Navigate Email Notification

Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate

This is the new process utilized to report drops for non-attendance.  Search for this Subject Line in your email as well as your Junk email folder.  Every instructor of record as of the first day of classes will recieve this email for reporting non-attendance.  
Minors, Secondary Majors and Certificates PDF 
Plan Change Form PDF 
Report on Reinstatement PDF:

Please download first

Data Request Form - IRB and Research requests  


Waiver(s) Forms:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentForm TypeDescription


Student Services Fee Waiver


SoftDocs FormThis form is used to request waiver of the Student Services Fee. For eligibility requirements visit: https://www.k-state.edu/finsvcs/cashiers/costs/tuition-fees-faq/.

GA/GRA/GTA Waiver Request Form


Decisions Portal Form

Transaction Creator

This electronic form is used to request the GTA waiver code be applied to a student account for a specific term.

To Check the Status of a Waiver please reference the Graduate Waiver Form Tips Web Page

GTA Waiver Approval FormDecisions Portal Form 

Transaction Approver 

This electronic form is used to approve GTA waiver code be applied to a student account for a specific term.

Graduate Waiver Form Tips Web Page

International Student Waiver form


SoftDocs FormThis form is to request a waiver of eligible fees associated with international student's accounts. Approval by designated staff.

Lafene Health Fee Waiver Form


SoftDocs FormThis form is for only for K-State employees who are .9-1.0 FTE, and will not be utilizing the services offered through Lafene and Counseling Services