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Office of the Registrar

Faculty and Staff Forms


For each form that requires a 
student signature, we encourage you to work with students that do not have the ability to print out the form, sign it and re-scan back to you.  Instead, we would encourage you to consider accepting the form electronically via the students' official K-State email address and referencing or attaching that to the form in question. 

You may then work the form through whatever additional protocols are available via the University, College or Academic Department processes in order to ensure completion and successful submission for approval and processing.  Due to the limited operations being offered we highly recommend that all PDF forms are funneled through university email protocols for proof of signature.

All forms are for College & departmental use only - any form submitted by a student will be denied/rejected.

Forms

Undergraduate Admissions Forms:

DocumentProcessDescription
Program/Plan Change (Pre-Matriculation)PDF form
Reinstatement for non-continuous studentsPDF form 

Transfer Course Evaluation Request

(Validation of Credit

Qualtrics Form

Used to request evaluation of undergraduate transfer courses for future and current students

**If you are unsure if an evaluation has already been done review the Transfer Equivalency Database to confirm before submitting a form. 

 

Academic & Classroom Scheduling Forms:

**May only submit one request per form - multiple requests on the form will be rejected**

DocumentProcessDescription
Course Binding - Cross Listed TemplateSpreadsheetWhen scheduling multiple class sections in a CSC and a departmental room.
KSIS Request to Cancel a Course SectionWeb form This electronic form is used to cancel a course section and will be e-mailed to Enrollment Services and Room Scheduling.
KSIS Request for Course Section UpdateWeb form Please see the instructions page for information regarding the request for course section update form, specifically Add New Section and Change Existing Section instructions.
KSIS Request for Enrollment Capacity ChangeWeb form This form is used to update the enrollment capacity on a course section in KSIS.
Request Technology Classrooms

PDF

Submit this form to the Enrollment Services staff for technology classroom requests. This form is not for departmental classes or technology studio classes which are assigned departmental space.

 

Curriculum (course & program) Forms:

DocumentProcessDescription
Course/Curriculum Approval FormsCurriculogPlease see the Course and Curriculum page for information regarding the course and curriculum approval forms.

 

 

Credit and Grade Forms:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentProcessDescription
Credit by Departmental ExamPDFSpecial Examination for Enrolled Students.  For guidance on this process click here.

Grade Change MemoPDF

Use only if: 5-year deadline passed, instructor unavailable, student was not on the original roster, or grade is missing in KSIS

Incomplete Agreement FormPDFUsed by student and instructor to document completion terms for Incomplete grade
Incomplete Extension FormPDFRequest additional time to complete coursework for an Incomplete grade

 

Non-Attendance Drops (All Campuses):

DocumentProcessDescription
SSC Navigate Non-Attendance NotificationEmail

Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF)

SSC-Navigate Email Notification

Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate

 

Registration, Enrollment:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentProcessDescription
Non-attendance Drops - All campuses

 

Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF)

SSC-Navigate Email Notification

Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate

This is the new process utilized to report drops for non-attendance.  Search for this Subject Line in your email as well as your Junk email folder.  Every instructor of record as of the first day of classes will recieve this email for reporting non-attendance.  
Dean's Office Add/Drop/Edit PDF 
Minors, Secondary Majors and Certificates PDFFor changing or declaring minors, secondary majors, or certificates
Plan Change Form PDF
Academic Reinstatement See Your College Dean's OfficeReport on Reinstatement
University Withdrawal PDF 
Data Request Form - IRB and Research requests 

 

Waiver(s) Forms:

**May only submit one student per form - lists of students on the form will be rejected**

DocumentProcessDescription

GA/GRA/GTA Waiver Request Form

**Instructions**

Decisions Portal Form - Transaction Creator

Transaction Creator

Use to apply GA/GRA/GTA waiver code to student account

To Check the Status of a Waiver please reference the Graduate Waiver Form Tips Web Page

GTA Waiver Approval Form

Decision Portal - Transaction Approver

Transaction Approver

Used by approvers to authorize GA/GRA/GTA waiver

Graduate Waiver Form Tips Web Page

 

 

Student Services Fee Waiver

**Instructions**

EtrieveUsed to request a waiver of the Student Services Fee. For eligibility requirements, visit tuition and fees FAQThis form must be submitted by an authorized department only.

International Student Waiver form

**Instructions**

Etrieve

Used to request a waiver of eligible fees associated with international student accounts.

Requires approval from designated staff. Form must be submitted by an approved university office or department only.

Lafene Health Fee Waiver Form

**Instructions**

EtrieveThis form is for only for K-State employees who are .9-1.0 FTE, and will not be utilizing the services offered through Lafene and Counseling Services