Faculty and Staff Forms
For each form that requires a student signature, we encourage you to work with students that do not have the ability to print out the form, sign it and re-scan back to you. Instead, we would encourage you to consider accepting the form electronically via the students' official K-State email address and referencing or attaching that to the form in question.
You may then work the form through whatever additional protocols are available via the University, College or Academic Department processes in order to ensure completion and successful submission for approval and processing. Due to the limited operations being offered we highly recommend that all PDF forms are funneled through university email protocols for proof of signature.
All forms are for College & departmental use only - any form submitted by a student will be denied/rejected.
Forms
Undergraduate Admissions Forms:
| Document | Process | Description |
|---|---|---|
| Program/Plan Change (Pre-Matriculation) | PDF form | |
| Reinstatement for non-continuous students | PDF form | |
Transfer Course Evaluation Request (Validation of Credit | Qualtrics Form | Used to request evaluation of undergraduate transfer courses for future and current students **If you are unsure if an evaluation has already been done review the Transfer Equivalency Database to confirm before submitting a form. |
Academic & Classroom Scheduling Forms:
**May only submit one request per form - multiple requests on the form will be rejected**
| Document | Process | Description |
|---|---|---|
| Course Binding - Cross Listed Template | Spreadsheet | When scheduling multiple class sections in a CSC and a departmental room. |
| KSIS Request to Cancel a Course Section | Web form | This electronic form is used to cancel a course section and will be e-mailed to Enrollment Services and Room Scheduling. |
| KSIS Request for Course Section Update | Web form | Please see the instructions page for information regarding the request for course section update form, specifically Add New Section and Change Existing Section instructions. |
| KSIS Request for Enrollment Capacity Change | Web form | This form is used to update the enrollment capacity on a course section in KSIS. |
| Request Technology Classrooms | Submit this form to the Enrollment Services staff for technology classroom requests. This form is not for departmental classes or technology studio classes which are assigned departmental space. |
Curriculum (course & program) Forms:
| Document | Process | Description |
|---|---|---|
| Course/Curriculum Approval Forms | Curriculog | Please see the Course and Curriculum page for information regarding the course and curriculum approval forms. |
Credit and Grade Forms:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Process | Description |
| Credit by Departmental Exam | Special Examination for Enrolled Students. For guidance on this process click here. | |
| Grade Change Memo | Use only if: 5-year deadline passed, instructor unavailable, student was not on the original roster, or grade is missing in KSIS | |
| Incomplete Agreement Form | Used by student and instructor to document completion terms for Incomplete grade | |
| Incomplete Extension Form | Request additional time to complete coursework for an Incomplete grade |
Non-Attendance Drops (All Campuses):
| Document | Process | Description |
| SSC Navigate Non-Attendance Notification | Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF) SSC-Navigate Email Notification Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate |
Registration, Enrollment:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Process | Description |
|---|---|---|
| Non-attendance Drops - All campuses |
Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF) SSC-Navigate Email Notification Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate | This is the new process utilized to report drops for non-attendance. Search for this Subject Line in your email as well as your Junk email folder. Every instructor of record as of the first day of classes will recieve this email for reporting non-attendance. |
| Course Add/Drop/Edit - Dean's Offices Only | Web form | |
| Minors, Secondary Majors and Certificates | For changing or declaring minors, secondary majors, or certificates | |
| Academic Program Change - Dean's Offices Only | Web form | |
| Academic Reinstatement | See Your College Dean's Office | Report on Reinstatement |
| University Withdrawal | ||
| Data Request Form - IRB and Research requests |
Waiver(s) Forms:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Process | Description |
|---|---|---|
GA/GRA/GTA Waiver Request Form | Decisions Portal Form - Transaction Creator | Transaction Creator Use to apply GA/GRA/GTA waiver code to student account To Check the Status of a Waiver please reference the Graduate Waiver Form Tips Web Page |
GTA Waiver Approval Form | Decision Portal - Transaction Approver | Transaction Approver Used by approvers to authorize GA/GRA/GTA waiver Graduate Waiver Form Tips Web Page
|
Student Services Fee Waiver | Etrieve | Used to request a waiver of the Student Services Fee. For eligibility requirements, visit tuition and fees FAQ. This form must be submitted by an authorized department only. |
International Student Waiver form | Etrieve | Used to request a waiver of eligible fees associated with international student accounts. Requires approval from designated staff. Form must be submitted by an approved university office or department only. |
Lafene Health Fee Waiver Form | Etrieve | This form is for only for K-State employees who are .9-1.0 FTE, and will not be utilizing the services offered through Lafene and Counseling Services |
