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Human Resources

Family and Medical Leave Act (FMLA)

FMLA is a federal law that provides eligible employees up to 12 workweeks of leave in a 12-month period for specific family and medical reasons. The employee is required to use all accrued paid leave toward the FMLA entitlement before being authorized leave without pay. Family members are limited to the employee, spouse, children and the employee's parents.

It is important to ensure the fair treatment of all Kansas State University employees across all departments and campuses. As such, all departments must track family and medical leaves, as well as other absences, in a fair and consistent manner to comply with federal and state regulations. K-State requires the tracking of FMLA approved leave in the Human Resource Information System. Please see instructions for more information on how to track leave.

When Eligible: Eligibility starts after 12 months of employment with the State of Kansas and the employee has worked at least 1250 hours in the 12 months immediately preceding the date FMLA leave begins.

Who Pays: The University pays the employee's salary if the employee is in paid leave status; otherwise, the employee is on leave without pay.

Further Information: FMLA Policy (from the Department of Labor). HR Liaison Tools


  • Notify HR Liaison if an employee has been out for three or more days so he/she can start FMLA process
  • Inform employee he/she must consult HR Liaison and comply with department's usual and customary leave notice and procedures for requesting FMLA leave
  • Managers/Supervisors will have not specific details about an employee's medical FMLA condition, but will be notified whether an employee is approved for FMLA as well as the duration or frequency of absences
  • If needed, assist HR Liaison in tracking FMLA absences
HRIS/ employee self service button

Contact information:

Maiah Diel, FMLA & Leave Specialist