Mobile Devices and Mobile Device Plans for Business Purposes
Issued July 16, 2015
Table of Contents
This policy provides guidance to the University community regarding the procurement, use and possession of mobile devices and mobile device plans owned by the University. The policy and guidelines have been developed to ensure compliance with State of Kansas policies and IRS policies.
University funded mobile device plans may be provided when a department head has determined that the use is appropriate and needed.
The appropriate department head may discontinue providing a university funded mobile device plan to an employee at any time.
Mobile device plans are not to be used for personal use. All university funded mobile device plans will be monitored by the issuing department head to ensure compliance to University and State policy.
- All mobile device plans that are paid for with university funds (regardless of source) must be approved on the basis of work assignments.
- Mobile device plans that are contracted and paid for by the university shall include a monthly billing statement from the communication provider.
- Inadvertent de minimis use will not be considered a violation to this policy. Each payment request should contain a statement on either the invoice or the payment voucher that "Use is in accordance with University policy". More than de minimus use may result in revocation of the device.
- Employees receiving compensation through their annual base salary, covering mobile communication devices, may not utilize a University mobile device plan.
Questions regarding this policy should be directed to the Division of Financial Services, General Accounting at 785-532-6202.