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Internal Audit Office

Kansas State University
214 Anderson Hall
Manhattan, KS 66506-0118

 

785-532-7308
785-532-0186
internalaudit@k-state.edu

Training and Development

Chapter 4880
Revised March 2, 2011

Table of Contents

.010 Introduction
.020 Mission
.030 Goals
.040 Participation
.050 Enrollment
.060 Mandated Training
.070 Elective Programs
.080 Promotion
.090 Support for Training and Development Activities
.100 Accommodation
.110 Questions or Comments

.010 Introduction

Kansas State University believes in and is committed to continuous learning for staff and faculty alike. The following policy supports that commitment.

.020 Mission

The Division of Human Resources, Training serves as a central focus for the coordination, planning and provision of learning opportunities that support workplace effectiveness.

.030 Goals

In support of the university's mission and aims, Human Resources, Training strives to:

  • Identify shared training needs and develop strategies to meet them;
  • Provide seminars, workshops, and other developmental activities that address those needs;
  • Customize training and development activities for requesting departments; and
  • Collaborate with other units in the university community as appropriate.

.040 Participation

Regular status and probationary employees may participate in Human Resources, Training programs, provided the employee's department approves and enrollment is open. Human Resources, Training sometimes restricts participation based on the intended audience, the instructional format, or the available facility.

Training sessions take place during normal business hours (8:00 a.m. - 5:00 p.m., Monday - Friday). Time spent attending such programs--with approval--is considered paid work time and need not be made up.

.050 Enrollment

Pre-registration for training events is important because a) seating may be limited, b) participant materials must be prepared in advance, and c) interest in the topic can be measured. The registration method for each program appears in the promotional materials. Prior to enrolling, each participant should obtain his or her department's approval if it is required by the department.

.060 Mandated Training

The State of Kansas mandates that the appointing authority provide 1) orientation for new civil service employees and 2) training for new civil service supervisors.

New Employee Orientation

  • The Division of Human Resources introduces new employees to the Kansas State University system. On the job, the supervisor orients each new employee, providing information about job responsibilities and aspects of the workplace. New Employee Orientation shall be completed within 30 days of the original appointment. For additional information, refer to Chapter 4070, "Classified Employee Orientation," Policy and Procedure Manual.

Supervisory Training

  • A State of Kansas employee in a supervisory position must successfully complete supervisory training within six months of the date of appointment or promotion. Pending the approval of the appointing authority, the probationary period can be extended up to twelve months if the training cannot be completed within six. Probationary supervisors are given priority in enrollment, but certified supervisors, lead workers and unclassified faculty or staff are also encouraged to participate in supervisory training.

.070 Elective Programs

In addition to the training discussed above, Human Resources, Training coordinates a variety of seminars and workshops at little or no cost to the individual or the department. Topics fall into these general areas:

  • Human resource management
  • Organizational development
  • Professional business practices
  • Fiscal and operational topics
  • Employee assistance issues

.080 Promotion

Human Resources, Training uses a variety of resources to market training and development programs:

  • Training web site
  • Flyers and/or brochures
  • Employee newsletters
  • Electronic distribution lists

Whatever the media, each release provides the learning objectives, a course description, any prerequisites, logistical information, and the method of enrollment.

.090 Support for Training and Development Activities

Kansas State University supports continuous learning activities for its employees in the following ways:

  • Paid leave to participate in approved training and development events;
  • Travel, accommodation, and fees associated with learning activities;
  • University-wide workshops, seminars and presentations; and
  • Payment of tuition through Tuition Assistance.

.100 Accommodation

Any participant requesting accommodation should contact Human Resources, Training at least five business days before the scheduled event.

.110 Questions or Comments

Human Resources, Training welcomes suggestions for future programs, comments about past events, or questions about this policy. Please contact the office at 785-532-6277 or training@ksu.edu.