Internal Audit Office

Kansas State University
5 Anderson Hall
Manhattan, KS 66506-0118

 

785-532-7308
785-532-0186
internalaudit@k-state.edu

Nepotism

Chapter 4095
Revised February 15, 2010

Table of Contents

.010 Introduction
.020 Policy
.030 Definitions
.040 Statutes, Regulations and Policies
.050 Questions

.010 Introduction

Kansas State University is committed to assuring compliance with anti-nepotism laws, regulations and policies.

.020 Policy

  1. Persons may be appointed to classified or unclassified positions at Kansas State University without regard to family relationship or living arrangements with other members of the faculty and/or staff. However, no University employee shall advocate or cause the employment, appointment, promotion, transfer or advancements to any office or position of the state, of a member of such employee's household or family.

  2. No University employee shall in the capacity as such employee be substantially involved in the preparation of or participate in the making of a contract with any person or business by which such employee is employed or in whose business such employee or any member of such employee's immediate family has a substantial interest. This includes contracts to hire independent consultants. "Substantially involved in the preparation or participate in the making of a contract" means having approved or disapproved a contract or having provided significant factual or specific information or advice or recommendations in relation to the negotiated terms of the contract.

  3. If a person is in a position which requires an evaluation or a personnel decision such as those concerning appointment, retention, promotion, discipline, transfer, tenure or salary of a family member or a member of such person's household, such condition shall be deemed a conflict of interest and that person shall not participate in such a decision, and that person shall not participate in any group or body which is considering any such decision.

  4. Any supervisory relationship between family members or members of the same household shall be disclosed in writing by the supervisor to the responsible administrator, along with a written management plan showing that the supervision is being conducted in compliance with this policy. The management plan should include, at a minimum, a description of the reporting and evaluation structure for the supervised employee's appointment, retention, promotion, discipline, transfer, tenure and salary. The management plan must be signed by the employee and the supervisor, and it must be submitted for review and approval to the unit head, dean and provost, or the equivalent administrators for non-faculty employees.

.030 Definitions

"Household member" - means a person having legal residence in or living in the employee's place of residence.

"Family member" - means (a) spouse, parent, child, or sibling; (b) sibling as denoted by the prefix "half"; (c) parent, child, or sibling as denoted by the prefix "step"; (d) foster child; (e) uncle, aunt, nephew, or niece; (f) any parent or child of a preceding or subsequent generation as denoted by the prefix "grand" or "great"; or (g) parent, child, or sibling related by marriage as denoted by the suffix "in-law".

.040 Statutes, Regulations and Policies

  1. Kansas Statutes Annotated 46-233; 46-246a,
  2. Kansas Administrative Regulation 1-9-21,
  3. Kansas Administrative Regulation 19-40-4,
  4. Kansas Board of Regents Policy and Procedures Manual, Chapter F, and
  5. Kansas State University Faculty Handbook, Section A40.

.050 Questions

Questions concerning this policy should be addressed to the following offices:

  1. Director, Office of Academic Personnel, (785) 532-4392
  2. Director, Division of Human Resources, (785) 532-6277
  3. Office of General Counsel, (785) 532-5730