Graduation and Commencement Checklists
As you work toward your target graduation date, the checklists below will help you fulfill all requirements by their respective deadlines. As outlined in the checklists below, you must fulfill certain requirements to graduate (earn your degree), and there are additional actions to complete if you wish to participate in the commencement ceremony.
Review requirements and deadlines based on the semester in which you plan to graduate.
Summer 2022
Certificate students
Receiving your graduate certificate
In order to ensure prompt posting and printing of graduate certificates for summer 2022, the electronic graduate certificate completion form should be submitted by students (or staff proxy) on or before July 29, 2022.
Masters and doctoral students
Print a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Summer 2021 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status. |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address (also see diploma information section) |
Before submitting Approval to Schedule Final Exam Form |
|
Doctoral students only Complete the Survey of Support for a Successful Dissertation Defense Your responses to this survey will inform the Graduate School about your readiness for your defense and will guide us in providing you support to eliminate any potential obstacles and facilitate a successful defense. |
Immediately after completing KSIS graduation application |
|
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School |
At least 10 working days before the final exam |
|
Final exam ballot returned to Graduate School by supervisory committee |
August 12 |
|
Complete Graduate School Exit Survey |
August 12 |
| August 12 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
August 12 |
The following requirements apply only if completing a thesis or dissertation |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Summer semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
August 12 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
August 12 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
August 12 |
| August 12 | |
Commencement
K-State does not hold commencement ceremonies at the end of the Summer semester. Summer graduates are welcome to participate in a future Fall or Spring commencement ceremony. Information about Fall commencement will be distributed to your KSU email address in the Fall semester.
Regalia
If you do plan to participate in a future commencement ceremony, please be sure to check regalia ordering deadlines for the commencement ceremony you plan to attend. These deadlines are typically updated early to mid-semester in the semester when the ceremony is being held.
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Summer semester final grades.
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address |
When completing KSIS graduation application |
|
Diploma is received by mail |
Approximately eight weeks after Summer 2022 degrees are posted |
Ordering final transcript with Summer grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to August 23 |
|
Final grade posting finishes for Summer 2022 |
August 23 |
|
Check KSIS Student Center to verify that Summer grades have posted, then order transcripts through “Other Academics” tile in KSIS |
August 24 |
|
Deadline to order transcripts at no charge for students graduating in Summer 2022 or who will not be enrolled in Fall 2022. |
September 30 |
Fall 2022
Print a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Fall 2022 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address |
Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below) |
|
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School |
At least 10 working days before the final exam |
|
Final exam ballot returned to Graduate School by supervisory committee |
November 11 |
|
Complete Graduate School Exit Survey |
November 11 |
| November 11 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
November 11 |
The following requirements apply only if completing a thesis or dissertation |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Summer semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
November 11 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
November 11 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
November 11 |
| November 11 | |
Graduate in Spring without having to enroll in the Spring semester
If you miss the deadlines to graduate in the Fall but you complete all degree requirements by December 2, 2022, you will graduate in Spring 2023 without having to enroll in Spring 2023.
Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.
Commencement requirements
Complete requirements by deadlines listed below to participate in the Fall 2022 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.
Requirement |
Deadline |
|---|---|
|
Complete KSIS graduation application for your name to appear in the commencement program booklet
|
October 7 |
|
PhD, EdD, and Master of Fine Art graduates ONLY To participate in commencement:
|
November 11 |
|
Prepare for commencement Registration is not required to participate in commencement. However, terminal degree candidates must provide hooding faculty information (see above). Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony. |
|
|
Order regalia through K-State Campus Store |
Early November exact deadline TBD |
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Fall semester final grades.
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. |
when completing KSIS graduation application |
|
If you would like a diploma sent to an international address via express mail, follow instructions for using eShipGlobal (you will be responsible for the shipping fee). |
January 6 |
|
Diploma is received by mail |
Approximately eight weeks after Fall 2022 degrees are posted |
Ordering final transcript with Fall grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to December 20 |
|
Final grade posting finishes for Fall 2022 |
December 20 |
|
Check KSIS Student Center to verify that Fall grades have posted, then order transcripts through “Other Academics” tile in KSIS. |
December 21 |
|
Deadline to order transcripts at no charge for students graduating in Fall 2022 or who will not be enrolled in Spring 2023. |
January 27 |
Spring 2022
Certificate students
Receiving your graduate certificate
In order to ensure prompt posting and printing of graduate certificates for spring 2022, the electronic graduate certificate completion form should be submitted by students (or staff proxy) on or before April 25, 2022.
Masters and doctoral students
Print a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Spring 2022 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status. |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address |
Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below) |
|
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School |
At least 10 working days before the final exam |
|
Final exam ballot returned to Graduate School by supervisory committee |
April 15 |
|
Complete Graduate School Exit Survey |
April 15 |
| April 15 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
April 15 |
The following requirements apply only if completing a thesis or dissertation |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Spring semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
April 15 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
April 15 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
April 15 |
| April 15 | |
Graduate in Summer without having to enroll in the Summer semester
If you miss the deadlines to graduate in the Spring but you complete all degree requirements by May 6, 2022, you will graduate in Summer 2022 without having to enroll in Summer 2022.
Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.
Commencement requirements
Commencement Requirements
Complete requirements by deadlines listed below to participate in the Spring 2022 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.
Requirement |
Deadline |
|---|---|
|
Complete all graduation requirements (PhD, EdD, and MFA students only) |
See Graduation Deadlines above |
|
Complete KSIS graduation application for your name to appear in the commencement program booklet
|
March 1 |
|
PhD, EdD, and Master of Fine Art graduates ONLY All graduation requirements must be complete to participate in commencement. |
April 15 |
|
Prepare for commencement Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony. |
|
|
Order regalia through K-State Campus Store Doctoral students
|
see dates to the left |
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Spring semester final grades.
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address |
June 6 |
|
If you would like a diploma sent to an international address via express mail, follow instructions for using eShipGlobal (you will be responsible for the shipping fee). |
June 6 |
|
Diploma is received by mail |
Approximately eight weeks after Spring 2022 degrees are posted |
Ordering final transcript with Spring grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to May 17 |
|
Final grade posting finishes for Spring 2022 |
May 17 |
|
Check KSIS Student Center to verify that Spring grades have posted, then order transcripts through “Other Academics” tile in KSIS. |
May 18 |
|
Deadline to order transcripts at no charge for students graduating in Spring 2022 or who will not be enrolled in Fall 2022. |
June 30 |