Graduation and Commencement Checklists

As you work toward your target graduation date, the checklists below will help you fulfill all requirements by their respective deadlines. As outlined in the checklists below, you must fulfill certain requirements to graduate (earn your degree), and there are additional actions to complete if you wish to participate in the commencement ceremony.

Review requirements and deadlines based on the semester in which you plan to graduate.

Fall 2021

Print a checklist!

You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.

Graduation requirements

Complete requirements by deadlines listed below to be a Fall 2021 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.

Requirement	Deadline
Must be enrolled in at least 1 credit hour in the semester you plan to graduate
Submit Program of Study to the Graduate School	After completing 9 hours of graduate credit
Complete KSIS graduation application and update degree/diploma mailing address	Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below)
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School	At least 10 working days before the final exam
Final exam ballot returned to Graduate School by supervisory committee	November 12
Complete Graduate School Exit Survey	November 12
Update Alumni Association contact information	November 12
Complete Survey of Earned Doctorates (PhD and EdD only)	November 12
The following requirements apply only if completing a thesis or dissertation
Review requirements for formatting your ETDR	When you begin writing
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR.	Beginning of Summer semester
ETDR ballot returned to Graduate School by supervisory committee	November 12
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved	November 12
Submit ETDR to ProQuest (PhD and EdD students only)	November 12
Complete ETDR Survey	November 12

Graduate in Spring without having to enroll in the Spring semester

If you miss the deadlines to graduate in the Fall but you complete all degree requirements by December 3, 2021, you will graduate in Spring 2022 without having to enroll in Spring 2022.

Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.

Commencement requirements

Complete requirements by deadlines listed below to participate in the Fall 2021 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.

Requirement	Deadline
Complete KSIS graduation application for your name to appear in the commencement program booklet If you miss this deadline, your name will be printed in the Spring commencement program booklet If you miss this deadline but fulfill other requirements, you can still participate in commencement	October 8
Prepare for commencement Graduate School commencement will be held December 10, 2021 at Bramlage Coliseum. Registration is not required to participate in commencement. However, terminal degree candidates must provide hooding faculty information (see below). Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony.
PhD, EdD, and Master of Fine Art graduates ONLY To participate in commencement: All graduation requirements must be complete Provide hooding faculty information in a brief online form	November 12 November 29
Order regalia through K-State Campus Store Deadline to order fine quality regalia for purchase Deadline to order regalia with no late fee Final deadline to order regalia ($20 late fee for orders placed after close of business on Nov. 5)	November 1 November 5 November 19

Requirement

Deadline

Complete KSIS graduation application for your name to appear in the commencement program booklet

If you miss this deadline, your name will be printed in the Spring commencement program booklet
If you miss this deadline but fulfill other requirements, you can still participate in commencement

October 8

Prepare for commencement
Graduate School commencement will be held December 10, 2021 at Bramlage Coliseum.

Registration is not required to participate in commencement. However, terminal degree candidates must provide hooding faculty information (see below).

Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony.

PhD, EdD, and Master of Fine Art graduates ONLY

To participate in commencement:

All graduation requirements must be complete
Provide hooding faculty information in a brief online form

November 12
November 29

Order regalia through K-State Campus Store

Deadline to order fine quality regalia for purchase
Deadline to order regalia with no late fee
Final deadline to order regalia ($20 late fee for orders placed after close of business on Nov. 5)

November 1
November 5
November 19

Receiving your diploma and final transcript

Below are important dates for receiving your diploma at the correct address and your transcript with Fall semester final grades.

Receiving your diploma	Deadline
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address	When completing KSIS graduation application
Diploma is received by mail	Approximately eight weeks after Fall 2021 degrees are posted

Receiving your diploma

Deadline

Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed.

View instructions on receiving a diploma at an international address

When completing KSIS graduation application

Diploma is received by mail

Approximately eight weeks after Fall 2021 degrees are posted

Ordering final transcript with Spring grades	Deadline
Check KSIS Student Center for holds; most holds must be cleared to order a transcript	Prior to December 21
Final grade posting finishes for Fall 2021	December 21
Check KSIS Student Center to verify that Fall grades have posted	December 22
Deadline to order transcripts at no charge for students graduating in Fall 2021 or who will not be enrolled in Spring 2022. Order transcripts through “Other Academics” tile in KSIS	January 31

Spring 2022

Print a checklist!

Graduation requirements

Complete requirements by deadlines listed below to be a Spring 2022 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.

Requirement	Deadline
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If all requirements listed below are completed by December 3, 2021, you will be a Spring 2022 graduate and will not be required to enroll in the Spring semester. If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status.
Submit Program of Study to the Graduate School	After completing 9 hours of graduate credit
Complete KSIS graduation application and update degree/diploma mailing address	Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below)
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School	At least 10 working days before the final exam
Final exam ballot returned to Graduate School by supervisory committee	April 15
Complete Graduate School Exit Survey	April 15
Update Alumni Association contact information	April 15
Complete Survey of Earned Doctorates (PhD and EdD only)	April 15
The following requirements apply only if completing a thesis or dissertation
Review requirements for formatting your ETDR	When you begin writing
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR.	Beginning of Spring semester
ETDR ballot returned to Graduate School by supervisory committee	April 15
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved	April 15
Submit ETDR to ProQuest (PhD and EdD students only)	April 15
Complete ETDR Survey	April 15

Graduate in Summer without having to enroll in the Summer semester

If you miss the deadlines to graduate in the Spring but you complete all degree requirements by May 6, 2022, you will graduate in Summer 2022 without having to enroll in Summer 2022.

Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.

Commencement requirements

Commencement Requirements

Complete requirements by deadlines listed below to participate in the Spring 2022 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.

Requirement	Deadline
Complete all graduation requirements (PhD, EdD, and MFA students only)	See Graduation Deadlines above
Complete KSIS graduation application for your name to appear in the commencement program booklet If you miss this deadline, your name will be printed in the Fall commencement program booklet If you miss this deadline but fulfill other requirements, you can still participate in commencement	March 4
Register for commencement (Commencement will be held May 13) A registration link will be distributed in the Spring semester to students who have completed the KSIS graduation application	April 15
Order regalia through K-State Campus Store	TBD

Receiving your diploma and final transcript

Below are important dates for receiving your diploma at the correct address and your transcript with Spring semester final grades.

Receiving your diploma	Deadline
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address	When completing KSIS graduation application
Diploma is received by mail	Approximately eight weeks after Spring 2021 degrees are posted

Receiving your diploma

Deadline

View instructions on receiving a diploma at an international address

When completing KSIS graduation application

Diploma is received by mail

Approximately eight weeks after Spring 2021 degrees are posted

Ordering final transcript with Spring grades	Deadline
Check KSIS Student Center for holds; most holds must be cleared to order a transcript	Prior to May 17
Final grade posting finishes for Spring 2022	May 17
Check KSIS Student Center to verify that Spring grades have posted	May 18
Deadline to order transcripts at no charge for students graduating in Spring 2022 or who will not be enrolled in Fall 2022. Order transcripts through “Other Academics” tile in KSIS	June 30

Summer 2022

Print a checklist!

Graduation requirements

Complete requirements by deadlines listed below to be a Summer 2021 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.

Requirement	Deadline
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If all requirements listed below are completed by May 6, 2022, you will be a Summer 2021 graduate and will not be required to enroll in the Summer semester. If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status.
Submit Program of Study to the Graduate School	After completing 9 hours of graduate credit
Complete KSIS graduation application and update degree/diploma mailing address	Before submitting Approval to Schedule Final Exam Form (also see diploma information below)
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School	At least 10 working days before the final exam
Final exam ballot returned to Graduate School by supervisory committee	August 12
Complete Graduate School Exit Survey	August 12
Update Alumni Association contact information	August 12
Complete Survey of Earned Doctorates (PhD and EdD only)	August 12
The following requirements apply only if completing a thesis or dissertation
Review requirements for formatting your ETDR	When you begin writing
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR.	Beginning of Summer semester
ETDR ballot returned to Graduate School by supervisory committee	August 12
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved	August 12
Submit ETDR to ProQuest (PhD and EdD students only)	August 12
Complete ETDR Survey	August 12

Commencement

Receiving your diploma and final transcript

Below are important dates for receiving your diploma at the correct address and your transcript with Summer semester final grades.

Receiving your diploma	Deadline
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address	When completing KSIS graduation application
Diploma is received by mail	Approximately eight weeks after Summer 2022 degrees are posted

Receiving your diploma

Deadline

View instructions on receiving a diploma at an international address

When completing KSIS graduation application

Diploma is received by mail

Approximately eight weeks after Summer 2022 degrees are posted

Ordering final transcript with Summer grades	Deadline
Check KSIS Student Center for holds; most holds must be cleared to order a transcript	Prior to August 23
Final grade posting finishes for Summer 2022	August 23
Check KSIS Student Center to verify that Summer grades have posted	August 24
Deadline to order transcripts at no charge for students graduating in Summer 2022 or who will not be enrolled in Fall 2022. Order transcripts through “Other Academics” tile in KSIS	September 30