Graduation and Commencement Checklists
As you work toward your target graduation date, the checklists below will help you fulfill all requirements by their respective deadlines. You must fulfill certain requirements to graduate (earn your degree), and there are additional actions to complete if you wish to participate in the commencement ceremony.
Spring 2023
Masters and doctoral students
APRIL 14 - deadline to complete all requirements to graduate in the spring
Use a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Spring 2023 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status. |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address |
Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below) |
|
Doctoral students only Complete the Survey of Support for a Successful Dissertation Defense Your responses to this survey will inform the Graduate School about your readiness for your defense and will guide us in providing you support to eliminate any potential obstacles and facilitate a successful defense. |
Immediately after completing KSIS graduation application |
|
Approval to Schedule Final Examination form - This form, with ALL signatures from the supervisory committee, must be received by the Graduate School at least 10 business days before the scheduled exam. The student submits the form, and then it routes to the committee members for their signature. Therefore, the student needs to submit the form more than 10 business days before the final exam to allow time for the form to route to committee members. |
|
|
Final exam ballot returned to Graduate School by supervisory committee |
April 14 |
|
Complete Graduate School Exit Survey |
April 14 |
| April 14 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
April 14 |
The following requirements apply if completing a thesis, dissertation, or report |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Spring semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
April 14 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
April 14 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
April 14 |
| April 14 | |
Graduate in Summer without having to enroll in the Summer semester
If you miss the deadlines to graduate in the Spring but you complete all degree requirements by May 5, 2023, you will graduate in Summer 2023 without having to enroll in Summer 2023.
Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.
Commencement requirements
Commencement Requirements
Complete requirements by deadlines listed below to participate in the Spring 2023 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.
For more detailed instructions and direct links to forms, etc., use the web-based checklist at:
https://www.k-state.edu/grad/student-success/graduation/checklists.html.
Requirement |
Deadline |
|---|---|
|
Complete all graduation requirements (PhD, EdD, and MFA students only) |
See Graduation Deadlines above |
|
Complete KSIS graduation application for your name to appear in the commencement program booklet
|
March 1 |
|
PhD, EdD, and Master of Fine Art graduates ONLY All graduation requirements must be complete to participate in commencement. |
April 14 |
|
Prepare for commencement Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony. |
|
|
Order regalia through K-State Campus Store Any student located near Manhattan is encouraged to come to the K-State Union Bookstore to pay for and pick up their regalia. Any distance students can order their regalia online.
|
see dates to the left |
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Spring semester final grades. For detailed instructions on receiving a diploma at an international address and ordering transcripts, visit:
https://www.k-state.edu/grad/student-success/graduation/transcript-diploma.html
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address |
When completing KSIS graduation application |
|
If you would like a diploma sent to an international address via express mail, follow instructions for using eShipGlobal (you will be responsible for the shipping fee). |
June 6 |
|
Diploma is received by mail |
Approximately eight weeks after Spring 2023 degrees are posted |
Ordering final transcript with Spring grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to May 17 |
|
Final grade posting finishes for Spring 2023 |
May 17 |
|
Check KSIS Student Center to verify that Spring grades have posted, then order transcripts through “Other Academics” tile in KSIS. |
May 18 |
|
Deadline to order transcripts at no charge for students graduating in Spring 2023 or who will not be enrolled in Fall 2023. |
June 30 |
Certificate students
Receiving your graduate certificate
In order to ensure prompt posting and printing of graduate certificates for spring 2023, the electronic graduate certificate completion form should be submitted by students (or staff proxy) on or before April 25, 2023.
Summer 2023
Masters and doctoral students
AUGUST 11 - deadline to complete all requirements to graduate in the summer
Use a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Summer 2023 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate Enrollment exception: If on a F-1/J-1 visa, check with International Student and Scholars Services for possible enrollment requirements to maintain non-immigrant status. |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address (also see diploma information section) |
Before submitting Approval to Schedule Final Exam Form |
|
Doctoral students only Complete the Survey of Support for a Successful Dissertation Defense Your responses to this survey will inform the Graduate School about your readiness for your defense and will guide us in providing you support to eliminate any potential obstacles and facilitate a successful defense. |
Immediately after completing KSIS graduation application |
|
Approval to Schedule Final Examination form with signatures from all committee members received by the Graduate School |
At least 10 working days before the final exam |
|
Final exam ballot returned to Graduate School by supervisory committee |
August 11 |
|
Complete Graduate School Exit Survey |
August 11 |
| August 11 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
August 11 |
The following requirements apply if completing a thesis, dissertation, or report |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Summer semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
August 11 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
August 11 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
August 11 |
| August 11 | |
Commencement
K-State does not hold commencement ceremonies at the end of the Summer semester. Summer graduates are welcome to participate in a future Fall or Spring commencement ceremony. Information about Fall commencement will be distributed to your KSU email address in the Fall semester.
Regalia
If you do plan to participate in a future commencement ceremony, please be sure to check regalia ordering deadlines for the commencement ceremony you plan to attend. These deadlines are typically updated early to mid-semester in the semester when the ceremony is being held.
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Summer semester final grades.
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. View instructions on receiving a diploma at an international address |
When completing KSIS graduation application |
|
Diploma is received by mail |
Approximately eight weeks after Summer 2023 degrees are posted |
Ordering final transcript with Summer grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to August 15 |
|
Final grade posting finishes for Summer 2023 |
August 15 |
|
Check KSIS Student Center to verify that Summer grades have posted, then order transcripts through “Other Academics” tile in KSIS |
August 16 |
|
Deadline to order transcripts at no charge for students graduating in Summer 2022 or who will not be enrolled in Fall 2022. |
September 29 |
Certificate students
Receiving your graduate certificate
In order to ensure prompt posting and printing of graduate certificates for summer 2022, the electronic graduate certificate completion form should be submitted by students (or staff proxy) on or before July 28, 2023.
Fall 2023
Masters and doctoral students
NOVEMBER 10 - deadline to complete all requirements to graduate in the fall
Use a checklist!
You may find it helpful to use a printable checklist (pdf) to keep track of your progress, but it is recommended that you also refer to the web-based checklists below to access additional instructions, forms, and surveys.
Graduation requirements
Complete requirements by deadlines listed below to be a Fall 2023 graduate and receive your graduate degree. It is the student’s responsibility to complete these requirements unless otherwise stated.
Requirement |
Deadline |
|---|---|
|
Must be enrolled in at least 1 credit hour in the semester you plan to graduate |
|
|
Submit Program of Study to the Graduate School |
After completing 9 hours of graduate credit |
|
Complete KSIS graduation application and update degree/diploma mailing address |
Before submitting Approval to Schedule Final Exam Form (also see commencement deadlines and diploma information below) |
|
Doctoral students only Complete the Survey of Support for a Successful Dissertation Defense Your responses to this survey will inform the Graduate School about your readiness for your defense and will guide us in providing you support to eliminate any potential obstacles and facilitate a successful defense. |
Immediately after completing KSIS graduation application |
|
Approval to Schedule Final Examination form - This form, with ALL signatures from the supervisory committee, must be received by the Graduate School at least 10 business days before the scheduled exam. The student submits the form, and then it routes to the committee members for their signature. Therefore, the student needs to submit the form more than 10 business days before the final exam to allow time for the form to route to committee members. |
|
|
Final exam ballot returned to Graduate School by supervisory committee |
November 10 |
|
Complete Graduate School Exit Survey |
November 10 |
| November 10 | |
|
Complete Survey of Earned Doctorates (PhD and EdD only) |
November 10 |
The following requirements apply if completing a thesis, dissertation, or report |
|
|
Review requirements for formatting your ETDR |
When you begin writing |
|
Determine with major professor if ETDR should have a delayed publication. If so, follow procedures to embargo ETDR. |
Beginning of Summer semester |
|
ETDR ballot returned to Graduate School by supervisory committee |
November 10 |
|
Submit ETDR in KREx and wait for confirmation your ETDR has been submitted and approved |
November 10 |
|
Submit ETDR to ProQuest (PhD and EdD students only) |
November 10 |
| November 10 | |
Graduate in Spring without having to enroll in the Spring semester
If you miss the deadlines to graduate in the Fall but you complete all degree requirements by December 1, 2023, you will graduate in Spring 2024 without having to enroll in Spring 2024.
Note: If you are on a F-1/J-1 visa, please check with International Student and Scholars Services for possible enrollment requirements to maintain your non-immigrant status.
Commencement requirements
Complete requirements by deadlines listed below to participate in the Fall 2023 commencement ceremony. If you do not meet these deadlines or are unable to participate in the ceremony, you may participate in a future ceremony.
Requirement |
Deadline |
|---|---|
|
Complete KSIS graduation application for your name to appear in the commencement program booklet
|
October 1 |
|
PhD, EdD, and Master of Fine Art graduates ONLY To participate in commencement, all graduation requirements must be complete |
November 10 |
|
Prepare for commencement Registration is not required to participate in commencement. However, terminal degree candidates will be requested to provide hooding faculty information (instructions provided in the fall semester). Visit K-State’s Commencement Ceremonies website for information to help you prepare for the ceremony. |
|
|
Order regalia through K-State Campus Store All regalia must be purchased. There is not an option to rent. |
Early November exact deadline TBD |
Receiving your diploma and final transcript
Below are important dates for receiving your diploma at the correct address and your transcript with Fall semester final grades.
Receiving your diploma |
Deadline |
|---|---|
|
Update KSIS degree/diploma mailing address to the address where you would like your diploma to be mailed. If the diploma is mailed to the incorrect address, the graduate will be responsible for having the diploma replaced and will be charged $20 to have a new diploma mailed. |
when completing KSIS graduation application |
|
If you would like a diploma sent to an international address via express mail, follow instructions for using eShipGlobal (you will be responsible for the shipping fee). |
January 6 |
|
Diploma is received by mail |
Approximately eight weeks after Fall 2023 degrees are posted |
Ordering final transcript with Fall grades |
Deadline |
|---|---|
|
Check KSIS Student Center for holds; most holds must be cleared to order a transcript |
Prior to December 19 |
|
Final grade posting finishes for Fall 2023 |
December 19 |
|
Check KSIS Student Center to verify that Fall grades have posted, then order transcripts through “Other Academics” tile in KSIS. |
December 20 |
|
Deadline to order transcripts at no charge for students graduating in Fall 2023 or who will not be enrolled in Spring 2024. |
January 26 |
Certificate students
Receiving your graduate certificate
In order to ensure prompt posting and printing of graduate certificates for fall 2023, the electronic graduate certificate completion form should be submitted by students (or staff proxy) on or before November 17, 2023.