- K-State home
- Graduate School
- About
- Forms
Electronic Form Submission
Most Graduate School student forms can be submitted electronically. You will be prompted to login with your K-State eid and password to access these forms. Electronic forms cannot be saved and must be completed in one session. Additional Graduate School forms are available at the bottom of this page. Submit an electronic form by clicking on a form name below.
Program of Study
What is it?
Your program of study serves as a contract between you and your supervisory committee and provides a road map of the courses and research hours you will complete for your graduate degree. Your supervisory committee must approve your program of study, so you first need to work with your major professor to form your supervisory committee. Your respective Graduate School degree specialist reviews the program of study to ensure that your plan fulfills Graduate School and graduate program requirements and notifies you via your K-State email if revisions are needed.
When does it need to be submitted?
Full-time students must file their programs before the end of their second semester of graduate study, and part-time students must do so upon the completion of 9 credit hours. Completing the program of study early in your graduate career facilitates timely degree progress because it ensures that you have a plan for completing degree requirements by your target graduation date and that you don't complete unnecessary courses.
Program and Committee Change
What is it?
Submit this form if you need to make changes to your program of study or your supervisory committee to keep your Graduate School degree specialist informed of your most current program of study plan and supervisory committee members. The degree specialist needs to ensure that these changes fulfill Graduate School requirements.
When does it need to be submitted?
The Program of Study/Committee Change form should be submitted as soon as changes are made and approved by your supervisory committee.
Approval to Schedule Final Examination
What is it?
This form notifies your Graduate School degree specialist that your supervisory committee agrees you are ready to complete your final examination (often referred to as a defense of the thesis or dissertation). The form must be signed by your major professor, committee members, outside chair (for doctoral students), and department head or graduate program director. Upon receipt of this form, your records will be checked by your degree specialists to ensure that you are ready to complete your final exam.
When does it need to be submitted?
This form needs to be submitted to the Graduate School at least two weeks before your final examination with a copy of your thesis or dissertation abstract and abstract title page (if applicable).
Request for Preliminary Examination Ballot
What is it?
This form begins the process of the doctoral preliminary examination, which must be completed at least seven months before the final defense of the dissertation. The preliminary exam tests the student's breadth and depth of knowledge in the proposed field of specialization, as well as the student's ability to explore problems on the boundaries of knowledge. Each doctoral program determines the content and format of the preliminary examination.
When does it need to be submitted?
This form needs to be completed at least one month in advance of the preliminary examination.
Request for Proxy for Final Examination
This form should be submitted if a supervisory committee member is unable to attend the final examination in person or by video/teleconference.
Request to Retake a Graduate Course
What is it?
If a student wishes to retake a course included in the program of study in an attempt to earn a better grade, this form must be submitted to replace the grade. Retaking a course and replacing the grade on the program of study requires approval of the major professor and supervisory committee. The retake grade will be used in computing the grade point average regardless of whether it is higher or lower than the original grade. A student may retake a course and replace the grade only once for each course and for a total of two courses in the program of study. Learn more about course retake and grade replacement policy in the Graduate Handbook, Chapter 2 section E.4 and Chapter 3 section E.4.
When does it need to be submitted?
An approved program of study must be on file in the Graduate School at the time the retake request is submitted. Retake requests must be made prior to enrolling in the course.
Graduate Certificate Completion
What is it?
This form is used to notify the Graduate School that all requirements have been met for a graduate certificate program.
When does it need to be submitted?
Submit this form upon completion of requirements of a graduate certificate program.
Commencement Participation (Master’s Only)
What is it?
This form should be submitted by master students who wish to participate in commencement but will not complete degree requirements until the following semester.
Who needs to submit this form?
- Masters students who are potential summer graduates but want to participate in spring commencement. These requests will be reviewed by a degree analyst and do not require approval from the Graduate School Dean.
- Masters students who are potential spring graduates and wish to participate in fall commencement may do so only if approved by the Graduate School Dean. Complete this form, and your request will be shared with the Dean for approval.
Additional Forms
Below are forms not available in the electronic form submission portal. These forms are available in Word and/or PDF format.
Faculty/Staff
- Nomination for Graduate Faculty Membership and/or Certification (DOC, PDF)
- Nomination for Non-Graduate Faculty to Teach Graduate Courses (DOC, PDF)
- One-page CV template for graduate faculty nominations
- Timothy R. Donoghue Graduate Scholarship nomination form (DOC)
- Assistantship initial appointment template (DOC)
- Assistantship continuing appointment template (DOC)
- Departmental Work Life Grant Application (DOC, PDF)
Doctoral student forms
- Program of Study Course Revalidation (Word) (PDF)
- Survey of Earned Doctorates
- Graduate School Exit Survey
Miscellaneous
- Special Enrollment Access Request Form - Undergraduate students requesting to take courses for graduate credit and graduate students requesting to take courses for undergraduate credit.
- Request for Non-Resident Tuition Waiver - Graduate Assistantship Terminating Prior to End of Student’s Final Semester (PDF)
- Notice of Grievance (Word) (PDF)
- Certificate of Translation (PDF) - A request to have official documents translated
- Graduate Student Parental Leave Academic and/or Employment Accommodation Application (Word, PDF)