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Policies

Questions relating to the information in each chapter of the Policies and Procedures Manual should be directed to the office issuing the chapter.

That information is usually located at the end of each chapter.

For policy update questions, please contact policy@ksu.edu.

Accounts Receivable

Annual Accounts Receivable Report Form Instructions

These procedures are for the annual form which is submitted to the Division of Financial Services as of June 30. The form is located at

https://www.k-state.edu/finsvcs/eforms/

 

  1. Select the year in the heading.
  2. Enter the name of department and 5-digit department number.
  3. Enter the contact person and their phone number.
  4. The form is to be signed and the title of the person shown along with the date.
  5. Enter the FIS Project Number and name as well as the Topeka Fund and Source.
  6. Enter the total accounts receivable due from external customers that is outstanding at the end of the report year, summarized by the 5-digit FIS revenue object.  Do not include receivables due from other university departments. Please note that it will be necessary to report receivables for each FIS project.
  7. Enter your estimate of the dollar amount that will prove to be uncollectible and retain documentation to support this estimate.
  8. The Eforms document will calculate the Net Receivables and Totals.
  9. Questions regarding this form are to be referred to the Financial Reporting section of the Division of Financial Services at (785) 532-1853.

 

Note: The Division of Financial Services will handle the accounts receivable procedures for sponsored projects as well as KSIS student receivables.  Thus, departments should not include such receivables in their reports.