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K-State Today

March 31, 2023

Sign up for trainings during Records and Information Management Month

Submitted by Cailin Riley

April is Records and Information Management Month.

April is Records and Information Management Month. This campaign is dedicated to informing professionals about the importance of securing, managing and organizing sensitive work information online. Records management topics covered throughout the month in K-State Today will include:

  • How to identify records and non-records.
  • The Use of University Mobile Devices, Personal Devices and Accounts Policy.
  • Email records management FAQ.
  • The role that archives can play in preserving your department history and cleaning up your storage spaces. 

Knowing how to properly secure your records provides transparency and accountability. It also shows evidence of all transactions and can help support future decisions by showing what has worked and what has not.

Ryan Leimkuehler, university archivist at K-State Libraries, will host several Records Management 101 training sessions throughout the month. Participants will learn:

  • Best practices for records management.
  • Data storage and email record management guidelines.
  • How to participate in the campus Shred Day event.
  • How to implement the university’s policy concerning personal mobile devices and accounts.

Upcoming training sessions:

  • 10-11:30 a.m. Thursday, April 6, in 181 Hale and via Zoom.
  • 2-3:30 p.m. Thursday, April 20, in 181 Hale and via Zoom.
  • 11:30 a.m.-1 p.m. Tuesday, April 25, in 181 Hale and via Zoom.

Faculty and staff can sign up to attend the training sessions through HRIS self-service. Additional information and best practices can be found on the K-State records management webpage.

Training sessions are available for individuals or groups on how to secure and organize your work information online or how to clean up shared drives. Please contact Leimkuehler at rleimkue@k-state.edu to set up a training or if you have questions.