Register a Student Organization
Student organizations play a vital role in the student involvement opportunities available on campus. With that in mind, the Center for Student Involvement provides student organizations the opportunity to register with the University so that organizations can reserve rooms on campus, apply for Student Governing Association funds, utilize an OrgCentral portal, and participate in CSI programs and workshops.
Registration
Registration for the 2021-2022 academic year is closed. Registration for 2022-2023 academic year will open on April 1, 2022.
2021-2022 Registration expires on May 13, 2022. Any currently registered organization that does not complete the renewal process by this date will be set to an "inactive" status in the system.
Watch the instructional video above to learn about the 2022-2023 student organization registration process, or read below for detailed instructions
Register a new organization
Any group who is not currently registered with Center for Student Involvement should register as a new organization. Returning organizations should complete the re-registration process.
To register a new organization, you will need to complete the registration form for a new Departmental (DSO) or Independent (ISO) student organization as part of the registration process.
The registration forms for new organizations can be accessed by logging in to OrgCentral and selecting the Groups button on the top menu of the Homepage. Next, select the All Groups button that appears. The links to the new organization registration forms will appear at the top of the All Groups page.
Completing the registration form is the first step of the registration process. From there, any Advisor(s) listed on the registration form will need to accept their position assignment; DSO sponsoring unit heads will need to approve the registration form; and the individual whom you listed as the President of your organization on the registration form will be assigned a Registration Checklist that they must complete. To learn more, watch our instructional video.
Renew an existing organization's registration
The registration process can be summarized into four steps:
You must currently be listed as an Officer of the group you are wanting to renew. The form can be accessed in two ways:
- Click on your group’s name in OrgCentral and at the top of The Dashboard you will see instructions for re-registering your group.
- Visit the All Groups page and search for your organization. You will see a “Group Re-Registration” button next to your group’s name.
Anyone assigned as an Officer on the registration form will receive an email asking them to approve or deny their position assignment. Advisors are required to approve their position assignments for registration approval.
From: CampusGroups
Subject: Membership approval...
This step is only required for Departmental Student Organization registration.
Individuals listed as the Dean, Department Head, or Unit Administrator of a Departmental Student Organization's sponsoring unit will receive an email requesting their sponsorship approval. The DSO sponsor will be prompted via email to login to OrgCentral to approve the group’s registration form.
From: CampusGroups
Subject: WORKFLOW APPROVAL…
Whomever is listed as the President on the submitted registration form will be assigned a registration checklist of actions to complete for registration approval, including:
- Watch Student Org Basics training video & pass a quiz
- Watch OrgCentral training video & download mobile app
- Complete the annual Student Organization survey
- Download the Student Org Officer Manual
Presidents will receive an email from a CSI staff member when the Registration Checklist has been assigned.
Presidents may access the “Student Org Registration 2022-2023” checklist by logging into OrgCentral and selecting the “My Activity” button on the left navigation menu and then the “My Checklists” button that will appear in the list below.
Check your registration status
View the Registration Progress Report to check your student organization's registration status for 2021-2022. Be sure you are viewing the 2021-2022 tab on the spreadsheet.
Registration Requirements
All student organizations must meet the registration requirements listed in the student organization policy.
Registration Help
Questions about student organization registration can be directed to studentinvolvement@k-state.edu
Frequently Asked Questions
My group doesn't show up in OrgCentral, how do I renew their registration?
If your group does not appear on the All Groups page in OrgCentral or via the search, then your organization is not currently registered with the Center for Student Involvement and you will need to register as new organization. See the steps listed above on this page for registering as a new organization.
I can't find the Group Re-Registration form.
You must currently be listed as an Officer of the Group you are trying to re-register in order to have access to the form. Please contact the Center for Student Involvement for assistance.
How do I know if I’m listed as an Officer of my organization in OrgCentral?
One easy way to tell if you are a member vs. an officer of a group is to visit your organization’s Group in OrgCentral and pay attention to the information displayed. When Officers visit their Group in OrgCentral, they are taken to The Dashboard, which is an administrative view of your management features. If you are not directly taken to The Dashboard, then you are not listed as an Officer of your group.
What if I’m not listed as an Officer but I need to complete the registration renewal process?
If you need to complete the re-registration process for your organization, but you are not currently listed as an Officer of you group, please contact the Center for Student Involvement via email (studentinvolvement@k-state.edu) and provide Your Full Name along with the Full Organization Name of the group you are trying to re-register, as well as a short description of the issue you need help with (i.e. I need access to re-register my student organization). A CSI staff member will activate your access or respond with additional information.
I don’t see the “Group Re-Registration button” next to my group’s name in OrgCentral.
Only individuals listed as Officers of a group have access to the re-registration form. If you do not see the “Re-Registration button”, then it is likely that you are not currently listed as an Officer of your group. Please contact the Center for Student Involvement via email (studentinvolvement@k-state.edu) and provide Your Full Name along with the Full Organization Name of the group you are trying to re-register, as well as a short description of the issue you need help with (i.e. I need access to re-register my student organization). A CSI staff member will activate your access or respond with additional information.
I tried to assign my Advisor as an Officer but they didn't show up in the auto-populated list of people.
If your organization advisor is a current K-State faculty/staff member, you may want to check the spelling of their name as all currently employees should have accounts created in the system. If you continue to have issues, email studentinvolvement@ksu.edu and we can check further.
If your organization advisor is not a K-State faculty/staff member, they will need to create an "off-campus advisor" account. To do this, check out this video.
I don’t know who my DSO sponsor is.
Your DSO sponsor is the individual that has university authority to assume financial responsibility, risk accountability, and has final authority over the organization. If you are within an academic department, chances are this person is either the department head or a college dean. If your organization is in a department outside of a college, chances are this person is the director of the office your organization works with most closely. If you need additional assistance in identifying this person, your advisor may know, or you can email studentinvolvement@ksu.edu for futher assistance.
My DSO sponsor did not receive the email.
If your DSO sponsor doesn't recall getting an email to approve the organization's registration, email aldouglass@ksu.edu to have the email notification re-sent. You might also encourage the DSO sponsor to check their spam & junk folders. The email would come from CampusGroups with the subject link "WORKFLOW APPROVAL..."
I’m the President of my organization and I cannot find the registration checklist in OrgCentral.
The Registration Checklist will only be assigned to the individual listed as the President of an organization on the re-registration form.
The Registration Checklist is assigned to individuals manually by a CSI staff member after a group’s initial registration or re-registration form has been submitted. This may take 1-2 business days to appear in OrgCentral. The student will receive an email from a CSI staff member when the checklist assignment has been made.
