Limited submissions

Many federal and foundation sponsors limit the number of grant proposal applications that may be submitted for a funding opportunity. These require an internal institutional review for selecting the proposals that will be sent to the sponsor. Some nominations for individual prizes or awards also require institutional review.

View upcoming opportunities, internal and funder due dates, and submitters.


Individual investigators or teams of investigators wishing to submit a proposal or nomination in response to a limited submission opportunity must send a completed cover sheet (docx), with the attachments listed below, to by the internal "preproposal" deadline given in The Funding Connection. Most limited submission opportunities will also have “notification” internal deadline. For these, principle investigators should first send an email by the listed date to containing the working title and a list of collaborators for the research that will be proposed under the limited submission. This information allows the Office of Research Development, or ORD, to determine whether a formal internal selection process, as outlined below, is needed.

If more than the allowable number of groups for a limited submission notify, the PIs will be asked to submit an internal preproposal according to the guidelines below or guidelines specific to the funding opportunity as provided by ORD (some specific guidelines are provided below for more popular limited submission programs); ORD will then assemble a review team. The review team will select the proposal(s) or nomination(s) to be submitted to the funding source and will provide comments intended to strengthen the submission.


Internal submissions will be evaluated based upon:

  • The alignment of the proposed project with the goals of the program announcement — i.e. fundability.
  • The degree to which the proposed project aligns with the priorities of the institution — i.e. suitability.
  • The credentials of the individuals involved with the project.

An internal submission should generally include:

  • A cover sheet (docx).
  • A one- to three-page project description, highlighting the criteria listed above.
  • If this project involves equipment acquisition, a description of where the instrument will be housed and a plan for sustainability of equipment use (1-2 pages).
  • Listing of the project collaborators, with their roles in the project.
  • A draft budget and justification (two pages).
  • A description of the mandatory institutional cost share for this project, and of how this cost share would be met (if known).
  • Bios for the PI and co-PIs. These should be in the format of the funding entity to which you will be ultimately submitting.

Modified guidelines

Guidelines may be modified for certain programs to better reflect the submission requirements of the opportunity. Modified guidance for popular limited submission programs are shown below, however, you should contact the Office of Research Development before you start a preproposal to make sure you have the most up to date guidelines and to check on the status of the internal competition for that program.

The components required for a limited submission should be combined and submitted as a single PDF file. Submissions are due by 5 p.m. central time on the internal deadline date given in The Funding Connection.

To help determine if there is enough interest in a limited submission to assemble a review panel, ORD may first require a notification prior to requesting a preproposal. This notification should consist of a working title and a list of collaborators. It is due via at 5 p.m. central time on the internal deadline given in The Funding Connection.