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Class Schedule Checklist - Important Dates - Fall 2013

College Access to Maintain Schedule of Classes
  • Opens:  September 3, 2012
  • First Pass Due to Department Heads: October 12, 2012
  • Second Pass Due to Dean’s Office: November 12, 2012
  • Access Closes: December 17, 2012 (summer closes December 3, 2012)
College Access to Schedule Class Meetings (for updating instructors ONLY)
  • Opens:  September 3, 2012
Academic Calendar Dates (for Class Schedule entry) – Fall 2013
  • Term Code:  Fall 2013 (2135)
  • Term Begins:  August 26, 2013 (08/26/2013)
  • Classes End (without exams):  December 13, 2013 (12/13/2013)
  • Term Ends (with exams):  December 20, 2013 (12/20/2013)
  • Exams:  December 16 - December 20, 2013 (12/16-12/20/2013)

Recommended Procedure

Print Class Schedule
Review printed schedule
  • Distribute to departments/instructors, as necessary
  • Determine what changes need to be made to the Class Schedule
Delete Class Sections that will not be offered during scheduled term
Add new Class Sections
Edit all Class Sections to match desired schedule
Verify the following entries for each Class Section:

Basic Data Tab

  • Session1 for Regular Academic Session, NST for Non-Standard
  • Start/End Date (For Fall)
    • Regular Academic Session should have the following dates:
      • Start Date = 08/26/2013 First Class must meet between August 26 and September 1
      • End Date = 12/20/2013 Last Class meeting must fall between December 9 and December 13
    • Non-Standard should have the following dates:
      • Start Date = Date of actual first class meeting
      • End Date = Date of actual last class meeting, including any final exams
  • Class Section
    • Primary components (graded/enrollment components) should be labeled:  A, B, C, D, etc.
    • Secondary components should be labeled:  01x, 02x, 03x, etc.  (x should be replaced with the appropriate suffix designating the component type:  i.e., B for Lab, L for lecture, Q for Quiz, R for Recitation, S for Studio)
    • Assign proper prefixes, if appropriate:
      Z for Manhattan DCE, S for Salina campus, T for Salina DCE, or O for Olathe (NEW)
  • Class Type – Should be set to Enrollment for the primary component only (secondary components should be set to Non-Enroll.)

  • Associated Class
  • Location
    • MAN - Manhattan
    • MCE - Manhattan Continuing Education
    • OLT - Olathe (NEW)
    • OCE - Olathe Continuing Education (NEW)
    • SAL - Salina
    • SCE - Salina Continuing Education
  • Class Topic (if appropriate)
    • Select the appropriate class topic from the list of available topics
    • If the desired topic is not available, contact Enrollment Services to have that topic added
  • Class Attributes (only if Class Topics are used)
    • Set to Vary by Student for class sections where each student will have a different topic (i.e. Independent Study)
    • Set to Vary by Section for class sections where each section revolves around a specific topic.
  • Instruction Mode (NEW)
    • P - In Person(default)
      • Instructor is physically in the classroom and delivering content in a face-to-face format for ALL meetings of the class.
    • D - Distance(must also supply Class Attributes)
      • Instructor is NOT physically in the classroom for any part of the class, and uses distance methods to deliver ALL of the course content.
    • H - Hybrid(must also supply Class Attributes)
      • Instructor is not physically in the classroom for PART of the class and uses distance methods to deliver parts that are not In Person.
    • G - Guided Study
      • Instructor-directed independent learning courses with set starting and ending dates that use technology to support regular and substantive interaction between students and the instructor. Includes: independent study, research hours, internships, student teaching, individual instruction, and all other course types that do not fit into the above categories.
  • Class Attributes (for course delivery) (NEW)
    • When "Distance" or "Hybrid" Instruction Modeis selected above, then also select delivery methods and percentage values.
      • A - Asynchronous
        • Where students are receiving course content ON THEIR OWN through the assistance of some form of technology, with the opportunity to interact with the instructor at another point in time.
      • SN - Synchronous Videoconferencing
        • Where the instructor is delivering the course content directly to the students at the SAME POINT IN TIME, just not in the same place, using Non-web-based technology.
      • SW - Syncrhonous Web-Based
        • Where the instructor is delivering the course content directly to the students at the SAME POINT IN TIME, just not in the same place, using a Web-based technology.
      • P - In Person
        • Where the instructor is physically in the classroom directly delivering course content to the students, can be selected for only "Hybrid" Instruction Mode.
      • Attribute Value:
        • Enter attributes value in increments of 5%
        • Total of all attributes selected must equal 100%

Meetings Tab

  • Mtg Start and Mtg End – These times should adhere to K-State Standard Class Times (http://www.k-state.edu/facsen/policies/fy2003/classtime.pdf)

  • Start/End Date
    • Regular Academic Session should have the following dates:
      • 8/26/2013
      • 12/13/2013 (Meetings tab should not include exam week)
    • Non-Standard should use the same dates as on the Basic Data tab
  • DO NOT USE the following fields in the Meetings Tab:
    • Topic ID
    • Free Format Topic
    • Print Topic on Transcript
  • Instructors for Meeting Pattern
    • Ensure at least one Instructor Role is set to Primary Instructor (Prim Instr)
    • Ensure at least one Access is set to Approve
      • Access may be set to Graded for TAs or other people who will be able to enter grades into KSIS
  • Class Status – Should be set to Active during this process.  Do not set the Class Status to Cancel at this time (if section is to not be used for current term, delete it from the Class Schedule.)

  • Consent – set to Inst Cnsnt for classes that require instructor permission, otherwise leave as No Consent

  • Requested Room Capacity and Enrollment Capacity should be set to expected maximum enrollment and should be identical.

  • Print Location – Should be set to After in most cases.  This will more easily associate the note with the appropriate Class Section.
    • Content of the note should be: Clear and Concise
    • Reference courses and sections by full details (i.e.  ENGL 100, Section A)
    • Add notes to give more information on Olathe classes (NEW)
Run the various Error Check Reports
  • Curriculum Management  Schedule of Classes  KSU Reportsreport name
  • See online documentation for report details 
Check Multi-Component Classes
  • Curriculum Management  Schedule of Classes  Adjust Class Associations  find class
Change Instructor For a Class in Any Semester
  • Curriculum Management  Schedule of Classes  Schedule Class Meetings  find class
Repeat all steps, as necessary


Attend a class scheduler training session.  See the KSIS Training page for details.