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KSIS

Maintain Schedule of Classes

PurposeUse this procedure to add a new class section to an upcoming term, based on an existing course in the Course Catalog.
TriggerPerform this procedure when the Colleges receive the WSR201 Class Schedule Report from the previous year’s term. This will indicate that access to the Schedule New Course and Maintain Schedule of Classes components are available to College staff.
Prerequisites· Academic Term to have section added must be setup.
· Course must be setup in the course catalog as approved. . 
· The following setups have been defined: Facility ID’s, Instructors, Exam Codes.
Menu Path

Use the following menu path(s) to begin this task:

· Curriculum Management > Schedule of Classes > Schedule New Course
· Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

Helpful HintsNone

Procedure

  1. Curriculum Management > Schedule of Classes > Maintain Schedule of Classes
            or
    Curriculum Management > Schedule of Classes > Schedule New Course

    Maintain Schedule of Classes

    Schedule New Course - Find an Existing Value

  2. As required, complete/review the following fields:

    Field NameR/ODescription
    Academic InstitutionRKansas State University, indicated as ‘KSUNV’.
    TermR

    Semester in which classes are offered. Terms are identified by a four-digit number where the first digit represents the century, the second and third digits represent the year, and the final digit represents the semester (2 for Spring, 4 for Summer, 5 for Fall). I.e. Spring 2008 = 2082, Fall 2007 = 2075.
    Example: 2065 (Fall 2006)

    Subject AreaO

    The department code for the department offering the course.
    Example: ECE (Electrical and Computer Engineering)

    Catalog NbrO

    The numeric portion of the K-State assigned course catalog number.
    Example: 502

    Academic CareerO

    A Grouping of all academic work undertaken by a student grouped into a single statistical record. KSU will use Undergraduate, Graduate, and Veterinary Medicine careers to designate their students.
    Example: (left blank)

  3. Click Search button

  4. Perform one of the following:

    IfThen
    Class Section already existsClick Plus sign in the Class Sections region.
    No class sections existContinue.

    Maintain Schedule of Classes - Basic Data

    Maintain Schedule of Classes - Basic Data

  5. As required, complete/review the following fields:

    Class Sections Region

    Field NameR/ODescription
    SessionR

    Periods of instruction within a given term.
    Possible values are:
    · 1 (Regular Session) – Used when the start and end dates of the class coincide with the start and end dates of the academic term.
    · NST (Non Standard) – Used when the start and end dates do not coincide with those of the term.
    Example: 1

    Class SectionR

    Code indicating the section offering of the course.
    Search icon See the Class Checklist for Section naming schemes.
    Example: A

    Starat/End DateR

    The first and last day a class is to be offered.
    KSIS populates these values by default to be the first day of classes and the last day of exams, respectively. If the Session is NST, enter the first and last days of classes.
    Example: 8/21/2006, 12/15/2006

    ComponentR

    The format of the class. I.E., lecture, lab, recitation, etc.
    Example: Lab

    Class TypeR

    Indication of whether the class is considered Enrollment or Non-Enrollment.
    Enrollment is used to designate the primary, or graded, component. Non-Enrollment will be used for all non-graded components. Only one Enrollment component can exist for each class.
    Example: Enrollment

    Associated ClassR

    Groups of classes or class components that must be taken simultaneously may be grouped together as "Associated Classes". Each series of grouped classes will share the same Associated Class ID.
    If components are independent, assign a value of 9999.
    Manhattan associations will begin with 1, 2, 3, etc. Salina and Salina DCE associations will begin with 81, 82, 83, etc.
    Manhattan DCE associations will begin with 91, 92, 93, etc.
    Example: 1

    Campus

    "KSU". The Campus in KSIS is used to designate entities that use a single transcript, course catalog, and other academic differences. The Salina and Continuing Education classes are designated as Locations in KSIS.
    Example: KSU

    Location 

    Term used to designate whether a class is offered at the Manhattan campus (MAN), the Salina campus (SAL), or through the Division of Continuing Education at either Manhattan (MCE) or Salina (SCE).
    Example: MAN 

    Academic Organization 

    The Academic Organization code assigned to the Subject Area.
    This value defaults to the value assigned at the Course level.
    Example: 45070 

    Holiday Schedule 

    Holiday schedule to be used for creating online schedules, calendars, fee deadlines, and other functions within KSIS.
    Example: KACAD 

    Instruction Mode 

    The method by which the course is delivered. I.e., In Person, CD-ROM, Web-based, etc.
    Example: Lab 

    Primary Instr SectionO

    Indication of the Primary component of a Class Section.
    For primary components, use the same value as entered in Class Section above. For secondary components, leave blank.
    Example: A

    Schedule PrintO

    Determines whether or not this class section will be viewable in the online schedule of classes.
    Example: Checkmark

    Student Specific PermissionsO

    Class permission that must be granted to each individual student before that student can enroll in the class.
    Example: Checkmark

    General Class Mtg. AttendanceO

    When checked, this enables the class rosters for this course to be generated from the appropriate Faculty Self Service area.
    Example: (left blank)


    Class Topic Region

    Field NameR/ODescription
    Course topic IDO

    Topic title to be given to class section when the topic may vary be Class section.
    Leave this value blank if the topic will not vary by section.
    Example: (left blank)


    Equivalent Course Group Region

    Field NameR/ODescription
    Course Equivalent Course GroupO

    Used to assign course equivalencies for requisite checking.
    Equivalent Course Groups must be established prior to assigning them to a course or class.
    Example: (left blank)

    Override Equivalent CourseO

    Used to assign equivalent course functionality at the section level. Leaving the box unchecked will allow the default values established elsewhere to take effect.
    Example: (left blank)


    Class Attributes Region

    Field NameR/ODescription
    Class AttributeO

    Used to indicate on the Schedule of Classes special attributes associated with the class.
    Sample Class Attributes may include: Majors Only, Seniors Only, Honors, etc.
    Example: (left blank)

    Class Attribute ValueO

    Used to designate specific values of the above Class Attributes.
    Example: (left blank)


    NOTE: If a Class has topics that vary by Section, set the Class Attribute to VARY and the Class Attribute Value to BY SECTION. If a class has topics that vary by student, set the Class Attribute to VARY and the Class Attribute Value to BY STUDENT.

  6. Click Save button.

  7. Perform one of the following:

    IfGo To
    Additional Class Sections of the Primary Component to addStep 8
    Class Sections of a Secondary Component to addStep 12
    No additional sections of any component to addStep 18

    NOTE: If the Auto Create field is checked for the course in the Course Catalog, then you can create all primary sections first and auto-create any secondary sections.

  8. Click Plus sign button in the Class Sections Region.

  9. As required, complete/review the following fields:

    Class Sections Reqion

    Field NameR/ODescription
    SessionR

    Periods of instruction within a given term.
    Possible values are:
    · 1 (Regular Session) – Used when the start and end dates of the class coincide with the start and end dates of the academic term.
    · NST (Non Standard) – Used when the start and end dates do not coincide with those of the term.
    Example: 1

    Class SectionR

    Code indicating the section offering of the course.
    Search iconSee the Class Checklist for Section naming schemes.
    Example: B

    Associated ClassR

    Groups of classes or class components that must be taken simultaneously may be grouped together as "Associated Classes". Each series of grouped classes will share the same Associated Class ID.
    If components are independent, assign a value of 99.
    Example: 2

    CampusR

    "KSU". The Campus in KSIS is used to designate entities that use a single transcript, course catalog, and other academic differences. The Salina and Continuing Education classes are designated as Locations in KSIS.
    Example: KSU

    Student Specific PermissionsO

    Class permission that must be granted to each individual student before that student can enroll in the class.
    Example: Checkmark

  10. Click Save button.

  11. Perform one of the following:

    IfGo To
    Additional Class Sections of the Primary Component to addStep 8
    Class Sections of a Secondary Component to addStep 12
    No additional sections of any component to addStep 18
  12. Click Auto Create Component button.

  13. As required, complete/review the following fields:

    Field NameR/ODescription
    Class SectionR

    Code indicating the section offering of the course.
    Example: 01L

    Generate Class Mtg AttendanceO

    When checked, this enables the class rosters for this course to be generated from the appropriate Faculty Self Service area.
    Example: Checkmark

  14. Perform one of the following:

    IfGo to
    Additional Secondary Component createdStep 15
    No additional sections of any component to addStep 18
  15. Click right arrow button.

  16. As required, complete/review the following tables:

    Class Sections Region

    Field NameR/ODescription
    Class SectionR

    Code indicating the section offering of the course.
    Example: 02L

    Generate Class Mtg AttendanceO

    When checked, this enables the class rosters for this course to be generated from the appropriate Faculty Self Service area.
    Example: Checkmark

  17. Click Save button.

  18. Click Meetings tab.

    Maintain Schedule of Classes - Meetings

    Maintain Schedule of Classes - Meetings tab

  19. Click First button.

  20. As required, complete/review the following fields:

    Meeting Pattern Region

    Field NameR/ODescription
    Facility IDR

    Abbreviation of the building and room number in which a class is to be given.
    Example: EH 125

    PatR

    The weekly meeting pattern of a given class. For example, a typical pattern might be MWF (Monday, Wednesday, Friday).
    If the class meets during a non-standard meeting pattern, select the appropriate days individually.
    Example: W

    Mtg StartR

    Class Section meeting start time.
    Example: 2:30 PM

    Mtg EndR

    Class Section meeting end time.
    Example: 3:20 PM

    Start/End DateR

    The first and last day a class is to be offered.
    These values default from the Basic Data tab. If the class is a Full Semester class (Regular Session). Then set the End Date to one week prior to the default date.
    Example: 8/21/2006
    Example: 12/8/2006


    Instructor for Meeting Pattern Region

    Field NameR/ODescription
    ID 

    KSIS unique system identifier.
    Select the instructor, graduate assistant, teaching assistant, etc.
    Example: 0000000038

    Access 

    Level of grading security access each instructor is granted.
    Approve – assigned to the primary instructor, gives access to approve final grades for submission into a student’s academic history.
    Grade – assigned to any instructor or assistant who can enter grades into KSIS.
    Example: Approve 

  21. Click Save button.
     
  22. Perform one of the following:

    IfGo To
    Additional Components to scheduleStep 23
    No additional sections of any component to scheduleStep 27
  23. Click right arrow button
     
  24. As required, complete/review the following fields:

    Meeting Pattern Region

    Field NameR/ODescription
    Facility IDR

    Abbreviation of the building and room number in which a class is to be given.
    Example: EH 125

    PatR

    The weekly meeting pattern of a given class. For example, a typical pattern might be MWF (Monday, Wednesday, Friday).
    If the class meets during a non-standard meeting pattern, select the appropriate days individually.
    Example: W

    Mtg StartR

    Class Section meeting start time.
    Example: 2:30 PM

    Mtg EndR

    Class Section meeting end time.
    Example: 3:20 PM

    Start/End DateR

    The first and last day a class is to be offered.
    These values default from the Basic Data tab. If the class is a Full Semester class (Regular Session). Then set the End Date to one week prior to the default date.
    Example: 8/21/2006
    Example: 12/8/2006


    Instructor for Meeting Pattern Region

    Field NameR/ODescription
    ID 

    KSIS unique system identifier.
    Select the instructor, graduate assistant, teaching assistant, etc.
    Example: 0000000038

    Access 

    Level of grading security access each instructor is granted.
    Approve – assigned to the primary instructor, gives access to approve final grades for submission into a student’s academic history.
    Grade – assigned to any instructor or assistant who can enter grades into KSIS.
    Example: Approve 

  25. Click Save button.

  26. Perform one of the following:

    IfGo To
    Additional Components to scheduleStep 23
    No additional sections of any component to scheduleStep 27
  27. Click Enrollment Control tab.

    Maintain Schedule of Classes - Enrollment Cntrl

    Maintain Schedule of Classes - Enrollment Ctrl

  28. Click First button.

    NOTE: Be careful about which section you are scheduling.  The sections will appear in alpha-numeric order based on the Class Section indicated on the Basic Data page, not in order of creation.  In our example, Section 01L will appear first.

  29. As required, complete/review the following fields:



    Field NameR/ODescription
    Class StatusR

    Indicates the status of the Class in terms of ready for enrollment, or other functionality. Possible values are: Active, Canceled, Stop Further Enrollment, Tentative.
    Example: Active

    ConsentR

    Indicates whether and what type of Consent is required before a student can enroll in a Class. Possible values are: Dept Cnsnt (Departmental Consent – Dean), Inst Cnsnt (Instructor Consent), No Consent (no consent is required for enrollment)
    Example: Dept Cnsnt

    1st Auto Enroll SectionO

    If a class contains multiple components that share a 1-to-1 relationship, you can have additional components enrolled automatically with the inclusion of the current component. Insert the Class Section number to be auto-enrolled here.
    Example: (left blank)

    2nd Auto Enroll Section 

    If a class contains multiple components that share a 1-to-1 relationship, you can have additional components enrolled automatically with the inclusion of the current component. Insert the Class Section number to be auto-enrolled here.
    Example: (left blank)

    Resection to Section This field is not being used by K-State at this time.
    Requested Room Capacity 

    Can be used to indicate expected enrollments for use with the Scheduling software.
    There is no real functionality behind this value at this time.
    Example: 40

    Enrollment CapacityR

    The maximum number of students that can be enrolled for a particular class section.
    Example: 10

    Wait List Capacity 

    The maximum number of students that can be waitlisted for a particular class section.
    Example: 99

    Minimum Enrollment Nbr 

    Minimum number of students expected to be enrolled in order for the class to continue to be offered.
    There is no real functionality behind this value. It can be used for reporting purposes in future updates.
    Example: (left blank)

    Auto Enroll From Waitlist 

    Includes this class section in the Waitlist process that automatically moves folks from the waitlist into a class, if there is extra capacity when the process is run.
    Example: Checkmark

    Cancel if Student Enrolled 

    Permits the section to be canceled even if there are students currently enrolled.
    K-State will be leaving this field unchecked for all sections. The procedure for canceling classes will be discussed at a later time.
    Example: (left blank)




  30. Click Save button.

  31. Perform one of the following:

    IfGo To
    Additional Components to scheduleStep 32
    No additional sections of any component to scheduleStep 35
  32. Click right arrow button

    Field NameR/ODescription
    Class StatusR

    Indicates the status of the Class in terms of ready for enrollment, or other functionality. Possible values are: Active, Canceled, Stop Further Enrollment, Tentative.
    Example: Active

    ConsentR

    Indicates whether and what type of Consent is required before a student can enroll in a Class. Possible values are: Dept Cnsnt (Departmental Consent – Dean), Inst Cnsnt (Instructor Consent), No Consent (no consent is required for enrollment)
    Example: Dept Cnsnt

    1st Auto Enroll SectionO

    If a class contains multiple components that share a 1-to-1 relationship, you can have additional components enrolled automatically with the inclusion of the current component. Insert the Class Section number to be auto-enrolled here.
    Example: (left blank)

    2nd Auto Enroll Section 

    If a class contains multiple components that share a 1-to-1 relationship, you can have additional components enrolled automatically with the inclusion of the current component. Insert the Class Section number to be auto-enrolled here.
    Example: (left blank)

    Resection to Section This field is not being used by K-State at this time.
    Requested Room Capacity 

    Can be used to indicate expected enrollments for use with the Scheduling software.
    There is no real functionality behind this value at this time.
    Example: 40

    Enrollment CapacityR

    The maximum number of students that can be enrolled for a particular class section.
    Example: 10

    Wait List Capacity 

    The maximum number of students that can be waitlisted for a particular class section.
    Example: 99

    Minimum Enrollment Nbr 

    Minimum number of students expected to be enrolled in order for the class to continue to be offered.
    There is no real functionality behind this value. It can be used for reporting purposes in future updates.
    Example: (left blank)

    Auto Enroll From Waitlist 

    Includes this class section in the Waitlist process that automatically moves folks from the waitlist into a class, if there is extra capacity when the process is run.
    Example: Checkmark

    Cancel if Student Enrolled 

    Permits the section to be canceled even if there are students currently enrolled.
    K-State will be leaving this field unchecked for all sections. The procedure for canceling classes will be discussed at a later time.
    Example: (left blank)

  33. Click Save button.
     
  34. Perform one of the following:

    IfGo To
    Additional Components to scheduleStep 32
    No additional sections of any component to scheduleStep 35
  35. You have completed this task.
     
ResultYou have successfully added a section for a course to the K-State Course Schedule to enable enrollment by students.
CommentsThere is additional documentation for adding Reserved Capacity to Classes and for adding Notes to Classes.