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K-State Today

April 12, 2024

Records management resources and committee available to help faculty and staff

Submitted by Cailin Wycoff

Records and Information Management Month is a month-long campaign to educate and train employees about the importance of records management.

K-State faculty and staff seeking information about how to manage records are encouraged to visit the university records management website. The website is a great first stop for any K-State employee seeking more information about improving record-keeping practices or guidance about how long different types of records should be kept.

Topics that the website covers include:

  • Key records management concepts.
  • University retention schedules.
  • Records management training sessions.

K-State's Records and Information Management Committee has authority to review and recommend records retention schedules for approval by the State Records Board and will review this policy on an annual basis. In addition, the committee will:

  • Keep retention policies and schedules updated.
  • Provide guidance on matters related to records and information management and information technology.
  • Ensure best practices are known and followed.
  • Respond to records questions and issues.
  • Identify and implement training opportunities.
  • Develop implementation and enforcement strategies.
  • Address changes in technology and record-keeping priorities.

More information on the University Records Management Committee can be found in section 3090 of the K-State Policy and Procedure Manual. 

If you have questions or requests for the committee, please contact Danielle Hall at dnhall@k-state.edu or any representative on the committee.

Current representatives on the committee:

  • Kelley Brundage, Office of the Registrar.
  • Memory Buffington, Division of Financial Services.
  • Xiang Chen, Data Governance and Policy.
  • Susan Cooper, Office of the Registrar.
  • Mike Corwin, Human Resources.
  • Aaron Good, Office of General Counsel.
  • Danielle Hall, K-State Libraries.
  • Jeff Hauser, Human Resources.
  • Cliff Hight, K-State Libraries.
  • Carolyn Jackson, Faculty Senate.
  • Abby Lear, Office of Research Development.
  • Shannon Leftwich, ex-officio, Human Resources.
  • Ryan Leimkuehler, K-State Libraries.
  • Hanna Manning, Division of Communications and Marketing.
  • Karen Noffsinger, Division of Information Technology.
  • Mary-Beth Rhoads, ex-officio, Human Resources.