Forms Directory

Each form includes specific instructions for completion and submission.

Signatures:
If a form requires a signature, please print and sign it if possible. You can then scan or take a photo of the signed form and email it back.
If you do not have access to a printer, you may submit the completed form from your official K-State email. Because your K-State email is authenticated, it serves as your approval and signature for processing.

Important: Only one student may be submitted per form. Forms containing lists of students will be rejected.

Academics

Document	Audience	Description
Academic Reinstatement (PDF)	College Dean's Office ONLY
Academic Program Change	Dean's Office ONLY	For changing or declaring minors, secondary majors, or certificates

Academic & Classroom Scheduling

Document	Audience	Description
Course Binding - Cross Listed Template (excel)	College Dean's Course Scheduler Use ONLY	Used when scheduling multiple class sections in a CSC and a departmental room
KSIS Request to Cancel a Course Section		Cancels a course section
KSIS Request for Course Section Update		Use to add or modify existing sections in KSIS
KSIS Request for Enrollment Capacity Change		Updates course section enrollment limits
Request Technology Classrooms (PDF)		Submit to requesting Centrally Scheduled technology classrooms ONLY (non-departmental)

Course and Curriculum Forms

Document	Audience	Description
Course/Curriculum Approval Forms	Faculty & Staff	Please see the Course and Curriculum page for full instructions

Credits and Grade Reporting

**Download and save the fillable PDF file before completing

Document	Audience	Description

A/Pass/Fail Opt-in	Student	Students can adjust grading basis in KSIS under “Enrollment: Edit” in Student Center. Available only for free electives. {Refer to the University Handbook, F91-93} Must be submitted before the academic calendar deadline.
Academic Forgiveness (pdf)	Student	This form is used to request Academic Forgiveness and is filled out by the student and then turned in with documentation to the Academic Standards Committee or College Dean's Office of the student's Primary Major.
Academic Fresh Start (pdf)	Student	This form is used to request Academic Fresh Start and is filled out by the student and then turned in with documentation to the Academic Standards Committee or College Dean's Office of the student's Primary Major.
Credit by Departmental Exam (pdf)	Academic Department Use ONLY	Special Examination for Enrolled Students. For guidance on this process click here.
Grade Change Memo (pdf)	Instructor Use ONLY	Use only if: 5-year deadline passed, instructor unavailable, student was not on the original roster, or grade is missing in KSIS
Incomplete Agreement Form (pdf)	Student & Instructor	Used by student and instructor to document completion terms for Incomplete grade
Incomplete Extension Form (pdf)	Instructor	Request additional time to complete coursework for an Incomplete grade

Non-Attendance Drops (ALL Campuses)

Document	Audience	Description
SSC Navigate Non-Attendance Notification (email)	Instructor(s)	Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (pdf) SSC-Navigate Email Notification Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate

Document

Audience

Description

SSC Navigate Non-Attendance Notification (email)

Instructor(s)

Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (pdf)

SSC-Navigate Email Notification

Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate

Diploma(s)

Document	Audience	Description
Duplicate Diploma	Student	Order via Parchment for duplicate/replacement diplomas

FERPA & Consent

Document	Audience	Description
Request to Add/Remove Non-Disclosure Hold (pdf)	Student	Please see the FERPA Non-Disclosure Information page for information regarding the non-disclosure hold request form. This form IS NOT how you would grant designee access for a parent/spouse, etc. That is handled by Designee Access allowing view access to Financial Aid and Student Accounts only. See FERPA FAQs for additional information.
IRB Data Requests (pdf)	Researcher	Use for research-related student data requests connected to an IRB, Survey or internal data needs.

Document

Audience

Description

Request to Add/Remove Non-Disclosure Hold (pdf)

Student

Please see the FERPA Non-Disclosure Information page for information regarding the non-disclosure hold request form.

This form IS NOT how you would grant designee access for a parent/spouse, etc. That is handled by Designee Access allowing view access to Financial Aid and Student Accounts only. See FERPA FAQs for additional information.

IRB Data Requests (pdf)

Researcher

Use for research-related student data requests connected to an IRB, Survey or internal data needs.

Official Transcripts

Document	Audience	Description
Official Transcript	Student	Order via Parchment System

Registration/Enrollment

Document	Audience	Description
Course Add/Drop/Edit	College Dean's Office ONLY	Must be submitted by the College Dean’s Office. Submissions from unauthorized individuals or offices will be returned without processing.
University Withdrawal (PDF)	Student
Late Drop/Withdrawal Appeal (PDF)	Student	Must be approved by advisor and dean, then submitted by the dean's office only to Late Drop/Withdrawal Committee
Late Drop/Withdrawal Appeal Form for 4th Year DVM Students ONLY (PDF)	4th Yr DVM Student ONLY	4th Year DVM students are on a different academic calendar and need to work with the College Dean's Office directly when submitting this modified Late Drop/Withdrawal Appeal form. DVM Year 1-3 students will utilize the Late Drop/Withdrawal Appeal listed above.

Residency

Some forms require notarization. Check for notary sections before submitting.

Document	Audience	Description
Application for Resident Tuition Classification (PDF)	Student	Students seeking classification as a Kansas resident are responsible for providing documentation that demonstrates they meet the criteria.
Armed Forces Residency Waiver for Tuition and Fees (PDF)		Current member or dependent of a current member of the U.S. Armed Forces (Army, Navy, Marine Corps, Air Force, Coast Guard, Space Force, Kansas Army or Air National Guard, or any branch of the military reserves of the United States of America). Prior Service Veterans, Spouses, Dependents Kansas Board of Regents: K.A.R. 88-3-8a and the Veteran Armed Forces Services Act of 2014 (“Choice Act”)
Dependent of Divorced/Separated Parents (PDF)		Dependent of a divorced/separated parent that is a resident of the State of Kansas.
Five Year Grace Verification (PDF)		The 5-year grace provision of the residency laws allows a bona fide Kansas resident (did not establish residency in another state) to return to live in Kansas within five years of leaving and retain their resident status for tuition purposes.
Indigenous Peoples Residency Benefit (PDF)		Students who are enrolled as a member of designated nations with historical connections to Kansas are eligible for residency status at Kansas public institutions of higher education, regardless of the location of their residence. Kansas Board of Regents: K.A.R. 88-3-8a and the 2025-2026 SB125 pg. 193
HB2145 Affidavit (PDF) (Undocumented/DACA/Nonimmigrant)		Some undocumented/DACA students may receive in-state tuition in accordance with KAR 76-731a.
Recruited-Transfer Employee Waiver (PDF)	Student & Employee	The resident fee privilege is available to individuals who were recruited to move to Kansas to accept or keep full-time employment, even if they have lived in the state for less than 12 months. This benefit also extends to their spouse and dependent children.
Resident Tuition Waiver for a University Employee or a Dependent (PDF)	Student & Employee

Security Forms

Document	Audience	Description
KSIS Security Access Request Form	Staff/Faculty	Help Guides: Instructions, Role Descriptions
KSIS Security Access Termination Request Form	Staff/Faculty
KSIS Service Indicator Request Form	Staff/Faculty
DARS Client Access Request Form	Staff/Faculty	For client (database) access only. Self service access is based on KSIS roles (see Role Descriptions).

Student Bio/Demographic Data

Download and save the fillable PDF or DOC file before completing.

Note for employees: Changes to PII (e.g., Name, Gender, SSN/ITIN) must also be reported through your HR liaison. HRIS and KSIS do not fully sync for some data types.

Document	Audience	Description
Student Data Information Change Form (PDF)	Student	Submit with documentation to update name, birthdate, marital status, or past-student address in KSIS Upload your document
SSN/ITIN Request Form for 1098-T (PDF)	Student	You have recieved a communication from the Division of Financial Services (DFS) indicating that your Social Security Number (SSN) or ITIN is not on file in KSIS for issuance of a 1098-T Tax document. Upload your document Please refer to the letter and form for the required documentation that must be included with the submission.

Document

Audience

Description

Student Data Information Change Form (PDF)

Student

Submit with documentation to update name, birthdate, marital status, or past-student address in KSIS

Upload your document

SSN/ITIN Request Form for 1098-T (PDF)

Student

You have recieved a communication from the Division of Financial Services (DFS) indicating that your Social Security Number (SSN) or ITIN is not on file in KSIS for issuance of a 1098-T Tax document.

Upload your document

Please refer to the letter and form for the required documentation that must be included with the submission.

Verification(s)

Document	Audience	Description
Enrollment Certificate	Student	Use MyHub to download official enrollment verification. Includes current and future terms.

Undergraduate Admissions Forms

Document	Process	Description
Program/Plan Change (Pre-Matriculation) (PDF)	Student	For undergraduate students not yet enrolled
Reinstatement for non-continuous students (PDF)	College Dean's Office ONLY
Transfer Course Evaluation Request -Validation of Credit	Student, Advisor, College	Used to request evaluation of undergraduate transfer courses for future and current students **If you are unsure if an evaluation has already been done review the Transfer Equivalency Database to confirm before submitting a form.

Waiver(s)

Document	Audience	Description
GA/GRA/GTA Waiver Request Form Instructions	Department/College Business Manager	Transaction Creator Use to apply GA/GRA/GTA waiver code to student account To Check the Status of a Waiver please reference the Graduate Waiver Form Tips Web Page
GA/GRA/GTA Waiver Approval Form	Department/College Approver	Transaction Approver Used by approvers to authorize GA/GRA/GTA waiver Graduate Waiver Form Tips Web Page
Student Services Fee Waiver Instructions	Authorized Department ONLY	Used to request a waiver of the Student Services Fee. For eligibility requirements, visit tuition and fees FAQ. This form must be submitted by an authorized department only.
International Student Waiver form Instructions	Authorized University Office or Department ONLY	Used to request a waiver of eligible fees associated with international student accounts. Requires approval from designated staff. Form must be submitted by an approved university office or department only.
Lafene Health Fee Waiver Form Instructions	K-State Employees ONLY	This form is for only for K-State employees who are .9-1.0 FTE, and will not be utilizing the services offered through Lafene and Counseling Services