HOW TO: Record automatically in a Mediasite-ready room

Several spaces on the K-State campus are equipped with Mediasite recorder appliances to enable automated, schedule-based recording. Once an administrator creates a recording schedule, the system will automatically start and stop recordings of the in-room displays, the in-room sound system, and a selectable in-room camera. Completed recordings are automatically uploaded to Mediasite and are available to students within minutes.

The instructions below describe how to set up your academic course or other event for automated recording.

Request a recording schedule

  1. Verify your class or event takes place in a location equipped for automated Mediasite recording. The Office of the Registrar can help schedule your class in one of these spaces.

    Find a Mediasite-ready room

  2. Submit a request for a recording schedule to the designated Mediasite contact for the space. Be sure to include necessary details about your class, such as the course name and ID, or details about your event such as the name of the event, when it begins and ends, etc.

Add the Mediasite channel to your Canvas course

When a Mediasite administrator creates a recording schedule, they will typically also create a shared folder in Mediasite to store the recordings. If you embed the channel for the shared folder in your Canvas course, students will be able to visit the channel and watch the recordings as soon as they are automatically published.

HOW TO: Embed a Mediasite channel in a Canvas course module

Prepare for automated recording

When it is time for your class or event, the system will automatically start and stop the recording at the specified times. Once the recording is complete, the system will automatically upload it to Mediasite and publish it into the shared folder's associated channel.

Because the recording process is automated, there is little you are required to do. That said, taking the simple steps below can help ensure the highest quality recording.

Video: How to automatically record your class (6:20)

  1. Turn on the AV system and prepare your materials for presentation.

  2. Use the AV system controls at the podium to send the desired sources to the in-room display system. The content sources displayed will be recorded.

  3. Use the AV system controls at the podium to select the desired in-room camera and send it to the recording system. The camera position/framing can be adjusted using the controls.

  4. Turn on the lapel, handheld, or podium microphone, and make sure it is unmuted on the Volume page of the AV controls. The sound from the in-room sound system will be recorded.

    Pro-Tip: To ensure the best quality audio and resulting transcription, only unmute the audience microphones when you need to record the audience response.

  5. Open the Recorder page of the AV controls to confirm the display sources, camera, and audio levels appear in the recorder preview window.

  6. Confirm the name of the presentation, for example, KST 101_8/27/2025, appears at the top of the recorder preview window. The system automatically loads the presentation several minutes before the scheduled recording start time.

The system will automatically start the recording at the time specified by the recording schedule. If the system has loaded the presentation and you wish to start recording early, you can manually start the recording by selecting the Record button on the Recorder page of the AV controls.

To pause the recording, select the Pause button on the Recorder page of the AV controls. To resume the recording, select the Record button.

The system will automatically stop the recorder at the time specified by the recording schedule. You can manually stop the recording before the scheduled stop time by selecting the Stop button on the Recorder page of the AV controls.

Note: Once a recording is stopped, it cannot be appended. In other words, you cannot extend the recording or add onto it. To continue recording, you would need to start a new recording.

After the recording stops, the system will automatically upload it to the shared folder in Mediasite. The upload will take several minutes to complete, depending on the length of the recording. Once the upload is complete, it will automatically be published to the channel for the shared folder. If you have embedded the channel in your Canvas course, students will be able to watch the recording immediately.