Accessible Video: Transcription and Captioning


Captions and transcripts should accompany audio and video used to deliver course content to meet the University’s legal requirement to provide equal educational opportunities for all. All students benefit from the introduction of universal design principles including captions and transcripts. If you have a student that uses captioning as an accommodation then contact the Student Access Center for additional support you can e-mail , or call 785-532-6441.


  • Check currently owned videos for captioning. Captioning capabilities may need to be turned on with the TV or other device.
  • Videos with English subtitles will also work.
  • When purchasing new videos, buy captioned. Captioned video will be labeled with one of the following symbols: Captioning Symbols


In order to add captions to video, a transcript is required. While creating a transcript is often time consuming, there are some different options available to assist.

  • Consider creating a script prior to making the video.
  • Use a graduate teaching assistant or student worker to create it for you.
  • Vendors can also create the transcript.
  • Once a transcript is available, captions can be added using an approved vendor. Automatic Sync is recommended and works with Mediasite in CANVAS.
  • One can caption YouTube clips by following one of several YouTube video tutorials on this topic.
  • For audio files, use transcripts.
  • Contact the Division of Information technology if you have questions regarding captioning a video. or call 785-532-7722