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K-State Today

January 26, 2021

Update on university conference services

Submitted by Grant Guggisberg

Global Campus is discontinuing support of conference activities. With the closing of the Global Campus conference services unit, management of conference events is being transitioned to colleges and units. Global Campus leaders have been meeting with recent and current conference clients and sponsors to discuss the changes as they relate to individual events. A summary of service changes and updated processes is outlined here for the university community.

Conference services changes

Conference activities are defined as events that foster the sharing of information or research and engagement activities but do not include a set curriculum, assessment or participant certification. Global Campus support will no longer be available for conference logistics and arrangements, venue contract review and approval, participant registration and financial management for conference events.

Faculty, staff and students who plan to host conferences should work with their academic college or unit leadership to determine if there are set processes to follow within their area for these types of events. Income and expenditures for conference activities, including registration, must be handled according to the guidelines outlined within the university Accounts Receivable PPM and Purchasing Procedures PPM. Questions regarding these guidelines may be directed to the Division of Financial Services.

All university contracts must be reviewed and prepared according to the guidelines contained in the Office of General Counsel Contract Review Checklist, including contract approval and signature by a designated university signatory. For more resources to assist you through the contracting process, please visit the Office of General Counsel FAQ page.

Virtual, in-person or hybrid event audio/video capture or streaming services may be requested by completing the appropriate form available at k-state.edu/video or by contacting Robert Nelson at rfnelson@k-state.edu.

Continuing education hours

Global Campus will continue to serve as the university's issuing authority for continuing education hours.

Noncredit program support

Global Campus will continue to lead noncredit programming development and support. Noncredit activities include training or instruction — in-person, online or virtual — that includes a designed curriculum with defined learning objectives, a possible assessment and documented enrollment and attendance/participation. They typically result in some type of certification or acknowledgment of completion for the participant.

If you have questions about these changes or ideas for noncredit programming you would like to explore, please contact Debbie Hagenmaier at debbieh@k-state.edu.