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Office of the Registrar

Office of the Registrar
118 Anderson Hall
919 Mid-Campus Drive North
Manhattan, KS 66506–0114

Main Line: 785-532-6254

Phone Hours:
 Monday, Wednesday through Friday
 8:00-5:00 pm
 9:00-5:00 pm
E-mail: registrar@k-state.edu 


Walk-in Hours:
 Wildcat One Stop
 119 Anderson Hall
 Monday, Wednesday through Friday
 8:00-5:00 pm
 9:00-5:00 pm

Club or Team Sport Verifications

Please follow these simple steps to help us make the process of certifying your members a smooth one.

If any of the requirements are missing or incorrect, the Office of the Registrar will not be able to complete the certification process for your club.

  1. Obtain the necessary certification form from the national governing body that oversees the sport. Please keep the following requirements in mind:
    • The form should be typed, but if handwriting the information it MUST BE LEGIBLE
    • DO NOT substitute first/last names with nicknames. Names should reflect what is seen in KSIS and affiliated with the students educational/academic record.
    • The Wildcat (WID) 9-digit ID must be filled in.
    • Leave all academic information blank - this information should only be completed by Registrar staff. 
    • If the form requests "The Family Educational Rights and Privacy Act" (FERPA) protected information, all listed students must sign the form to grant consent/permission to share their information.
      • If the form does not directly mention FERPA then an additional consent process will be required along with the governing bodies form.  The Campus {Faculty/Staff} Advisor should work directly with the Office of the Registrar for assistance.
      • Student signature is required for consent. 
  2. Identify on the Top of the Form the following items:
    • Name of the Campus {Faculty/Staff} Advisor,
    • E-mail and Phone in case there are questions or issues
  3. Forms WILL NOT BE RETURNED to any student, regardless if they are the sport chair, president, etc... 
    • Forms and questions may only occur between the Campus {Faculty/Staff} Advisor and Office of the Registrar in order to ensure full compliance with FERPA regulations.
  4. Completed forms may be brought over in-person or sent via e-mail - Be sure to indicate when dropping off the form when it is due and if you prefer to pick-up the form or have it e-mailed.  
    • In-Person Drop-Off: Enrollment Management Central (EMC) - 119 Anderson Hall
    • E-mail: registrar@ksu.edu 

We ask that you allow for a minimum of 3-5 business days (excluding weekends and holidays) for completion of your form.

Once the verification/certification form has been completed, the Office of the Registrar will notify the Campus {Faculty/Staff} Advisor the form is ready based on the indicated preference in Step 4 above. 

If you DO NOT have a Campus {Faculty/Staff} Advisor the Center for Student Involvement may act or support you in this process and should be who you connect with to ensure this process is successful. 

BE AWARE: Just because a form indicates a university seal should be added, does not mean that the form is eligible for the seal. Refer to the University Seal website for additional information.