Apostille Ordering

An Apostille (pronounced uh-pos-TEEL) is an internationally recognized form of authentication that verifies a notarized document as a true and accurate copy of the original. Apostilles are often required when submitting documents for use in foreign countries.

If you're traveling internationally or need to submit Kansas State University documents abroad, you may be required to have them authenticated or certified through the Kansas Secretary of State. The term “Apostille” refers specifically to this type of certification under the Hague Convention.

• Notarization Services from the Office of the Registrar

  The K-State Office of the Registrar can assist with notarizing official university-issued documents, including:

  • Transcripts

  • Diplomas

  • Course descriptions

  • Syllabi

  ⚠️ Important: Only new, official documents can be notarized. We cannot notarize unofficial copies, older diplomas, or previously issued transcripts. Before submitting your request, confirm with the receiving agency exactly what type of authentication is required.

• Certification Process Overview

  The Office of the Registrar will notarize original, university-issued documents for submission to the Kansas Secretary of State. It is your responsibility to confirm that the documents meet the specific requirements of the destination country.

  We are not responsible for delays, rejections, or processing issues caused by incomplete or non-compliant requests.

• Recommendations
  We strongly recommend that you order a Duplicate Diploma for Apostille processing.
  Documents submitted for Apostille or international certification are not returned, so submitting your only original diploma will mean you no longer have a personal copy for future use.

• Processing Timeline
  Please allow 4–6 weeks for processing (excluding weekends and holidays), depending on the nature of your request and document volume.

• Step-by-Step Instructions

  1. Review Requirements

  Verify the authentication or Apostille requirements of the receiving country or agency.

  2. Order Your Documents

  Order an Official Transcript and/or Duplicate Diploma through university channels.
  When placing your order:

  • Clearly indicate "For Apostille Processing" in the order notes or special instructions section.

  • This note is especially important for transcripts, as processing is automated and your request may be missed without it.

  3. Pay Certification Fee

  Submit payment for the notarization/certification fee through the official portal:
  🔗 K-State Apostille Certification Payment Portal

  4. Submit Your Request

  Email the following to registrar@ksu.edu 

  • A copy of your payment confirmation

  • Order confirmation(s), including any transaction or document ID numbers (from Parchment or diploma services)

  • Any specific instructions or details regarding your request

  The Office of the Registrar will review and notarize your documents accordingly.

• Final Submission Requirement:

  After receiving your certified/notarized documents back from the Office of the Registrar, you are responsible for submitting them to the Kansas Secretary of State for final Apostille authentication.

  • Instructions and requirements:
    • Follow their official instructions and submit the required Request for Document Certification (Apostille/Authentication) - Form DC 60 along with payment to their office.

  • Contact Information:
    • Phone: 785.296.4564
    • Email: kssos@ks.gov

• Service Options and Fees
  The Office of the Registrar offers various service levels based on your processing needs. A full description of available options and assoicated fees are provided below.
  
  

  Service	Pricing
  Official Transcript	$15.00
  Duplicate Diploma	$25.00

• Apostille Processing Fees

  vice	Description of service	Pricing
  Certification of document	Certification that all documents submitted are authentic. Charge is for certification of One (1) Official Transcript and One (1) Duplicate Diploma	$15.00
  Certification of course description(s) and/or course syllabi	Chage is per document (course description or syllabi)	$5.00 per document