Class Schedule Checklist - Important Dates - Fall 2013

College Access to Maintain Schedule of Classes

  • Opens: September 3, 2012
  • First Pass Due to Department Heads: October 12, 2012
  • Second Pass Due to Dean’s Office: November 12, 2012
  • Access Closes: December 17, 2012 (summer closes December 3, 2012)

College Access to Schedule Class Meetings (for updating instructors ONLY)

  • Opens: September 3, 2012

Academic Calendar Dates (for Class Schedule entry) – Fall 2013

  • Term Code: Fall 2013 (2135)
  • Term Begins: August 26, 2013 (08/26/2013)
  • Classes End (without exams): December 13, 2013 (12/13/2013)
  • Term Ends (with exams): December 20, 2013 (12/20/2013)
  • Exams: December 16 - December 20, 2013 (12/16-12/20/2013)

Recommended Procedure

Print Class Schedule

Review printed schedule

  • Distribute to departments/instructors, as necessary
  • Determine what changes need to be made to the Class Schedule

Delete Class Sections that will not be offered during scheduled term

Add new Class Sections

Edit all Class Sections to match desired schedule

Verify the following entries for each Class Section:

Basic Data Tab

  • Session – 1 for Regular Academic Session, NST for Non-Standard
  • Start/End Date (For Fall)
    • Regular Academic Session should have the following dates:
      • Start Date = 08/26/2013 First Class must meet between August 26 and September 1
        AND
      • End Date = 12/20/2013 Last Class meeting must fall between December 9 and December 13
  • Non-Standard should have the following dates:
    • Start Date = Date of actual first class meeting
    • End Date = Date of actual last class meeting, including any final exams
    • Class Section
      • Primary components (graded/enrollment components) should be labeled: A, B, C, D, etc.
      • Secondary components should be labeled: 01x, 02x, 03x, etc.
        (x should be replaced with the appropriate suffix designating the component type: i.e., B for Lab, L for lecture, Q for Quiz, R for Recitation, S for Studio)
      • Assign proper prefixes, if appropriate:
        Z for Manhattan DCE, S for Salina campus, or T for Salina DCE
      • Class Type – Should be set to Enrollment for the primary component only (secondary components should be set to Non-Enroll.)
      • Associated Class
        • Understanding Class Associations
        • Class Topic (if appropriate)
          • Select theappropriate class topic from the list of available topics
          • If the desired topic is not available, contact Enrollment Services to have that topic added
          • Class Attributes (only if Class Topics are used)
            • Set to Vary by Student for class sections where each student will have a different topic (i.e. Independent Study)
            • Set to Vary by Section for class sections where each section revolves around a specific topic

Meetings Tab

  • Facility ID –
    • APPT if meeting by appointment
    • ZZZZ for new General Use Classrooms
    • Otherwise keep existing room or assign designated departmentally-controlled space
  • Mtg Start and Mtg End – These times should adhere to K-State Standard Class Times (http://www.k-state.edu/facsen/policies/fy2003/classtime.pdf)
  • Start/End Date
    • Regular Academic Session should have the following dates:
      • 8/26/2013
      • 12/13/2013 (Meetings tab should not include exam week)
  • Non-Standard should use the same dates as on the Basic Data tab
  • DO NOT USE the following fields in the Meetings Tab:
    • Topic ID
    • Free Format Topic
    • Print Topic on Transcript
    • Instructors for Meeting Pattern
      • Ensure at least one Instructor Role is set to Primary Instructor (Prim Instr)
      • Ensure at least one Access is set to Approve
      • Access may be set to Graded for TAs or other people who will be able to enter grades into KSIS
      • Room Characteristic
  • Class Status – Should be set to Active during this process. Do not set the Class Status to Cancel at this time (if section is to not be used for current term, delete it from the Class Schedule.)
  • Consent – set to Inst Cnsnt for classes that require instructor permission, otherwise leave as No Consent
  • Requested Room Capacity and Enrollment Capacity should be set to expected maximum enrollment and should be identical. Capacity must allow for instructor(s).

(NOTE: The dean’s office will enter this information. However, they will need to be made aware of the desire to include Reserve Capacity on any Class Section.)

  • Print Location – Should be set to After in most cases. This will more easily associate the note with the appropriate Class Section.
  • Content of the note should be:
    • Clear
    • Concise
    • Reference courses and sections by full details (i.e. ENGL 100, Section A)

Run the various Error Check Reports

  • Curriculum Management Schedule of Classes KSU Reports report name
  • See online documentation for report details

Check Multi-Component Classes

  • Curriculum Management Schedule of Classes Adjust Class Associations find class

Change Instructor For a Class in Any Semester

  • Curriculum Management Schedule of Classes Schedule Class Meetings find class

Repeat all steps, as necessary

Training

Attend a class scheduler training session. See the KSIS Training page for details.