GSC travel funding application process

Step 1 - Apply

Complete the online application (accessible below) at least three weeks before your event start date. See more details about the application deadline.

Information/documentation needed for application:

• Major professor endorsement form: The Major Professor Endorsement Form must be completed with your major professor's signature and uploaded in the online application. The form may be completed electronically with an electronic signature. The form also may be printed, signed, and scanned as a PDF to be uploaded in the application form. A form with the major professor's name typed in the signature line will NOT be accepted. Endorsement by your department head or graduate program director is also acceptable if unable to obtain a signature by your major professor.
  
  
• Proof of presentation/activity (if available): If you plan to give a presentation or actively participate in the event in some other way, you must provide documentation that verifies your activity. Upload the documentation in the application if you have it. If you do not have this documentation yet, you may apply and indicate that you plan to give a presentation. You may be allocated a pending award until the required documentation is provided.

Step 2 - Application review

• Applications are reviewed and allocations are made every 1-3 weeks. Funds are allocated based on points per the funding criteria (see "funding criteria and amounts" below).
  An effort is made to allocate funds to all eligible applicants. If funding is limited, priority is given to applicants who will present their graduate work at a national or international conference.

Step 3 - Notification to applicants

• All applicants who submit a fully completed application are notified via email of whether or not they have been allocated travel funding.
• If the travel funding recipient is not able to pay for his or her travel upfront, many departments are willing to cover the recipient's travel expenses up to the amount of GSC travel funding prior to the travel and the department will be reimbursed directly by the Graduate School after the travel. Prior to travel, please contact your department office for more information about this arrangement.

Step 4 - Travel occurs

• Consult with you graduate program about making travel arrangements.
• Guidance for international travel
  • If you will be traveling outside of the U.S., please make sure you are familiar with K-State’s International Travel and Activities Policy.
  • You MUST complete International Travel Registration with K-State’s Office of Risk and Compliance.

Step 5 - Disbursement of travel funds

• If your department paid for some or all of your expenses, the Graduate School will work with your department on disbursement of travel funds. Prior to travel, please consult with your department about how they can assist with your travel arrangements and expenses.
• See additional information on the travel funding disbursement page.