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Graduate Course and Curriculum 

New Graduate Programs and Certificates

The Graduate School strongly suggests that faculty proposing a new graduate degree program or certificate meet with the Associate Dean of the Graduate School during the early stages of the proposal development, prior to submitting your proposal to the Graduate Council for approval.  This meeting will help align the proposers with the required documents and procedures as well as to help identify any potential issues.  This is especially important for interdisciplinary programs and certificates, as that process involves additional steps not outlined below. 

Prior to submitting proposals to the Graduate School:
  1. Proposing Faculty meet with Dean of the Graduate School
  2. Department Curriculum review committee or proposing faculty develop proposal
  3. Department Curriculum committee votes
  4. Department faculty votes
  5. College curriculum committee votes
  6. College Faculty votes, notification sent to the College Dean's office
New Program and Certificate* Approval Process
  1. Proposal submitted to the Graduate School
  2. Graduate Council Assessment and Review Committee review and approval
  3. Graduate Council Academic Affairs Committee  review and approval
  4. Graduate Council review and approval
  5. Faculty Senate Academic Affairs Committee review and approval
  6. Faculty Senate Executive Committee to schedule consideration by Faculty Senate
  7. Faculty Senate review and approval
  8. Provost prepares the memo to send to Board of Regents (BOR)
  9. Materials submitted to the BOR Council of Chief Academic Officers (COCAO), Note: New Program Proposals must be submitted 4 weeks prior to the next COCAO meeting for review and processing purposes.
  10. COCAO Reading One
  11. COCAO Reading Two if the vote from COCAO is unanimous, then it goes to COP the same day for a vote, if it is not unanimous it goes to COP the following month.
  12. BOR Council of Presidents (COP) vote
  13. Board of Regents (BOR) vote

*New Graduate Certificates are complete once they have been approved by Faculty Senate and the Provost has been notified.

                   2019-2020 New Program and Certificate Proposal Timeline
                                           (dates are subject to change)

Step

Timeline of submission dates for each step (follow vertically)

Graduate School

Aug 10, 2019Sept 10, 2019Oct 10, 2019Nov 10, 2019Jan 10, 2020Feb 10, 2020March 10,
2020

 April 10, 2020

May 10, 2020  

Assessment and Review

-Sep 17,
2019

Oct 15,
2019

Nov 19, 2019

Jan 21, 2020

Feb 18,
2020

March 17, 2020

April 21, 2020

 

Academic Affairs

Aug 27, 2019

Sept 24, 2019

Oct 22,
2019

Nov 26, 2019

Jan 28, 2020

Feb 25,
2020

March 24, 2020

April 28,
2020

 -

 

Graduate Council

Sept 3,
2019

Oct 1
2019

Nov 5,
2019

Dec 3,
2019

Feb 4, 2020

March 3,
2020

April 7, 2020

May 5,
2020

 Sept 1, 
2020

 

 

Faculty Senate Academic Affairs

Sept 4,
2018
&
Sept 18,
2018

Oct 2,
2018
&
Oct 16,
2018

Nov 6,
2018
&
Nov 20,
2018

Dec 4,
2018
&
Dec 18, 2018

 

Jan 8,
2019
&
Jan 22,
2019

 

Feb 5,
2019
&
Feb19,
2019

Mar 5,
2019
&
Mar 19,
2019

April 2,
2019
&
April 16,
2019

May 7,
2019
&
May 21,
2019

 

Faculty Senate Executive Committee

Aug.28,
2018

Sept 25,
2018

Oct 30,
2018

Nov 27,
2018

Jan 29, 2019

Feb 26, 2019

March 26, 2019

April 30, 2019

May 28, 2019

 

Faculty Senate

Sept 11,2018

Oct 9,
2018

Nov 13,
2018

Dec 11,
2018

Feb 12, 2019

March 5, 2019

April 9,
2019

May 14,
2019

June 11, 2019

 

Provost office

 

-

-

-

---- - 

COCAO

 

-

------- 

COCAO Reading 1

 -------- 

COCAO Reading 2

 -------- 

COP

 -------- 

BOR

Sept.
19-20
2018

Oct 17,
2018
Nov. 7
2018
Dec.
12-13
2018
Jan.
16-17
2019

Feb. 20-21
2019

March 20-21
2019 
April 17, 2019 May
15-16
2019
June
19-20
2019

Helpful Links:

New Graduate Program Guidelines- Graduate Handbook Chapter 6, E.1

Office of the Registrar Course and Curriculum Approval 

Kansas Board of Regents New Degree Checklist: (PDF)

Kansas Board of Regents New Program Approval Policy and Guidelines

New Program Assessment template: (doc) (pdf) and Student Learning Outcome  Matrix A (doc)

New Certificate Program Template