Graduate Course and Curriculum
New Graduate Programs and Certificates
The Graduate School strongly suggests that faculty proposing a new graduate degree program or certificate meet with the Associate Dean of the Graduate School during the early stages of the proposal development, prior to submitting your proposal to the Graduate Council for approval. This meeting will help align the proposers with the required documents and procedures as well as to help identify any potential issues. This is especially important for interdisciplinary programs and certificates, as that process involves additional steps not outlined below.
Prior to submitting proposals to the Graduate School:
- Proposing Faculty meet with Dean of the Graduate School
- Department Curriculum review committee or proposing faculty develop proposal
- Department Curriculum committee votes
- Department faculty votes
- College curriculum committee votes
- College Faculty votes, notification sent to the College Dean's office
New Program and Certificate* Approval Process
- Proposal submitted to the Graduate School
- Graduate Council Assessment and Review Committee review and approval
- Graduate Council Academic Affairs Committee review and approval
- Graduate Council review and approval
- Faculty Senate Academic Affairs Committee review and approval
- Faculty Senate Executive Committee to schedule consideration by Faculty Senate
- Faculty Senate review and approval
- Provost prepares the memo to send to Board of Regents (BOR)
- Materials submitted to the BOR Council of Chief Academic Officers (COCAO), Note: New Program Proposals must be submitted 4 weeks prior to the next COCAO meeting for review and processing purposes.
- COCAO Reading One
- COCAO Reading Two if the vote from COCAO is unanimous, then it goes to COP the same day for a vote, if it is not unanimous it goes to COP the following month.
- BOR Council of Presidents (COP) vote
- Board of Regents (BOR) vote
*New Graduate Certificates are complete once they have been approved by Faculty Senate and the Provost has been notified.
2019-2020 New Program and Certificate Proposal Timeline
(dates are subject to change)
Step | Timeline of submission dates for each step (follow vertically) | |||||||||
Graduate School | Aug 10, 2019 | Sept 10, 2019 | Oct 10, 2019 | Nov 10, 2019 | Jan 10, 2020 | Feb 10, 2020 | March 10, 2020 | April 10, 2020 | May 10, 2020 | |
Assessment and Review | - | Sep 17, 2019 | Oct 15, | Nov 19, 2019 | Jan 21, 2020 | Feb 18, | March 17, 2020 | April 21, 2020 | - | |
Academic Affairs | Aug 27, 2019 | Sept 24, 2019 | Oct 22, | Nov 26, 2019 | Jan 28, 2020 | Feb 25, | March 24, 2020 | April 28, | - |
|
Graduate Council | Sept 3, | Oct 1 | Nov 5, | Dec 3, | Feb 4, 2020 | March 3, | April 7, 2020 | May 5, | Sept 1,
| |
Faculty Senate Academic Affairs | Sept 3, | Oct 1, | Nov 5, | Dec 2, |
Jan 7,
| Feb 4, | Mar 3, | April 7, | May 5, | |
Faculty Senate Executive Committee | Aug.27, | Sept 24, | Oct 29, | Nov 26, | Jan 28, 2020 | Feb 25, 2020 | March 31, 2020 | April 28, 2020 | May 26, 2020 | |
Faculty Senate | Sept 10,2019 | Oct 8, | Nov 12, | Dec 10, | Feb 11, 2020 | March 17, 2020 | April 14, | May 12, | June 9, 2020 | |
Provost office | - | - | - | - | - | - | - | - | ||
COCAO | - | - | - | - | - | - | - | - | ||
COCAO Reading 1 | - | - | - | - | - | - | - | - | ||
COCAO Reading 2 | - | - | - | - | - | - | - | - | ||
COP | - | - | - | - | - | - | - | - | ||
BOR | Sept | Oct 2019 | Nov. 2019 | Dec 2019 | Jan 2020 | Feb | March 2020 | April 2020 | May 2020 | June 2020 |
Helpful Links:
New Graduate Program Guidelines- Graduate Handbook Chapter 6, E.1
Office of the Registrar Course and Curriculum Approval
Kansas Board of Regents New Degree Checklist: (PDF)
Kansas Board of Regents New Program Approval Policy and Guidelines
New Program Assessment template: (doc) (pdf) and Student Learning Outcome Matrix A (doc)
New Certificate Program Template
