Graduate School

Graduate School Bulletin

October 18, 2022


Table of contents

Click on a category name to view that section, or click on a headline to read the full announcement.

Faculty and Staff

Admissions

Recruitment

Program Coordinators

Graduate Student Success

Opportunities for Graduate Students

Funding for Graduate Students

Upcoming Events and Deadlines

 

Faculty and Staff

The Graduate School invites you to the Orientation for New Department Heads and new Graduate Program Directors, October 19th 11.30am – 1pm.

Topics covered: Graduate Council and curriculum (shared governance process); nomination process for graduate faculty status; student success reports; information resources

Location: 121 Eisenhower Hall and via Zoom (https://ksu.zoom.us/j/99919430807, Passcode: GRAD).

For information about this event, please contact Bailee at blirwin@ksu.edu or Miranda at mquint@ksu.edu

Please RSVP to this event by the end of the day on October 18, 2022 .

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Graduation regalia for Faculty are now in stock at the K-State Campus Store. The deadline for hood orders for Faculty is Monday, November 10, 2022 at 6pm. Any orders received after November 10th will incur a $20 expedited handling fee. No orders will be accepted after November 23rd. For information regarding pricing please visit the webpage.

For regalia questions or additional information contact Jennifer Brazzle at j.brazzle@follett.com or call the store at 785-532-6583

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The Graduate Student Council invites Graduate Faculty and staff to the Research and the State poster forum on October 27, 2022, in the Union Courtyard from 1:30pm - 3:30pm. This is a great opportunity to learn about the research and scholarly work of over 50 graduate students from seven academic colleges and over 20 different graduate programs.

K-State faculty, staff, and post-docs are also invited to serve as poster judges. Judges select winning presentations and provide feedback to presenters. This critical role supports graduate students’ continued growth in presenting their research or scholarly work. If you are available to serve as a judge on October 27, please complete a brief volunteer form to express your interest.

Direct questions about Research and the State to the Graduate Student Council at egsc@ksu.edu or Dr. Megan Miller, Student Success Coordinator, at mmmiller@ksu.edu.

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The Graduate School thanks you for your patience as the two Degree Analysts process audits and support you while we search for a third analyst. The search was launched a week ago and we will keep you informed of new developments.

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The Graduate School has received a good response from students and graduate program directors regarding graduate student probation reports. An action plan or status update on the student’s progress has been submitted by the student and/or program director for 1/3 of the approximately 150 graduate students on probation. Status updates are recorded in the probation reports in the Grad Resources files on Teams.

Addressing inactive students – From the probation reports and responses from graduate programs, we have been able to identify students who have not been enrolled for two or more semesters. In many of these cases, programs have reached out to the student but have not received a response. The Graduate School will also be reaching out to these students to discuss their degree progress. These students will be informed that if they are inactive for two or more years and if we do not hear from them by a specified date, their academic record will be discontinued, and they will be required to reapply if they wish to continue their program in the future.

For questions about the probation reports, please contact Dr. Megan Miller at mmmiller@ksu.edu

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The McNair Scholars Program is a comprehensive, two-year program structured to prepare undergraduates for successful careers as graduate students, professors, and professional researchers.

The Graduate School received a dataset from the Graduate School Council. This data set contains contact information for the current McNair students from all universities. Graduate Coordinators and Faculty who are interested in using this dataset and would like to connect with McNair Scholars please contact Sarah Tortella, Director of Graduate Recruitment at stortella@ksu.edu

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Oct. 19

October Know How: Graduate School conversations, 11:30 am-1:00 pm, Eisenhower 121

Topic: Orientation for new Department Heads and new Graduate Program Directors

Oct. 27

Research and the State poster forum, 1:30 – 3:30pm, K-State Student Union Courtyard

Nov. 1

Award recipients will be selected by the awards selection committee for GSC and MAGS teaching awards

Nov. 2

Recruitment webinar series: Why K-State for graduate education? At 6:00pm, Zoom

Nov. 10

Deadline for hood orders for Faculty

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Admissions

The Admissions team encourages programs to submit their recommendation for international applications for Spring 2023 as soon as possible. Timely document processing provides enough time for applicants to obtain an I-20 and/or Visa.

Both the legacy interface and updated interface support sending email to applicants through CollegeNET.

For more information about sending emails through CollegeNET, See the documentation at: https://www.k-state.edu/grad/faculty-resources/collegenet/6-email.html

For direct questions, please contact Joe Horan, Graduate Admissions Manager, at jphoran@ksu.edu

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Departments wishing to pay the application fee for graduate applicants may purchase fee waiver codes from the Graduate School. Purchased codes may be given to prospective students so that their application fee is waived. Codes are available in any quantity, but if you plan to use several please order in batches. When purchasing, please indicate the quantity of Domestic ($65) and/or International ($75) waiver codes that are required.

Requests and question should be sent to Joe Horan, Graduate Admissions Manager, jphoran@ksu.edu.

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Recruitment

The Graduate School is developing a series of webinars for prospective graduate students. All webinars will begin at 6pm CST for the following dates and topics:

Nov 2nd – Why K-State for graduate education?

Nov 16th – First steps to pursuing graduate education – Point prospective students to their interest areas and programs of study, how to connect, and virtual campus tour

Dec 7th – The Application Process - Walk students through the process including lead time for letters of recommendation, etc

Dec 21st – Funding Opportunities – Provide an overview of all funding opportunities

Jan 4th – Resources for Graduate Students – Including Research, Housing and Mental Health

Jan 18th -Student Services for Graduate Students – Overview of Clubs, Organizations, and Diversity and Inclusion efforts

The Graduate School will invite prospective students from the CollegeNet lists of prospects to attend these webinars.

For direct questions, please contact Sarah Tortella, Director of Graduate Recruitment, at stortella@ksu.edu

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A survey will be sent to graduate coordinators next week to understand academic units’ recruitment practices. The information will be used to identify ways to support academic units' recruitment efforts and to develop a compressive, university wide, graduate recruitment strategy. Your feedback is very important and appreciated.

For direct questions, please contact Sarah Tortella, Director of Graduate Recruitment, at stortella@ksu.edu

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Program Coordinators

This year we are piloting a new program review (PR) process that was developed in collaboration with the Graduate Council Assessment and Review Committee (ARC) and with the Graduate Council. The new graduate PR process provides graduate programs with the tools needed to pro-actively make decisions about their future.

The following programs are scheduled for mid-cycle review for reporting year 2023:

Program Name

Degree

Offered

Communication Studies

M

English

M

Fine Arts

M

Modern Languages

M

Music

M

Theatre

M

Diag, Deliber, and Public Engmnt

Cert

Teaching Engl Foreign Lang

Cert

Tech Writing and Prof Communication

Cert

Biochemistry

M, D

Biology

M, D

Microbiology

D

Source: https://app.powerbi.com/reportEmbed?reportId=2b05a6a9-5521-4ef5-a788-1a7648c3952c&autoAuth=true&ctid=d9a2fa71-d67d-4cb6-b541-06ccaa8013fb. K-State eID required.

Timeline for the mid-cycle review:

October 2022 – Launch pilot of new Program Review (PR) process (Information was sent out to graduate programs directors and department heads in early October).

November 2022 – Informational session for reporting units about the new PR process

Mid-January 2023 – Check-in session for finalizing submission

February 1 2023 – Deadline for PR submission for mid-cycle programs; send to gradinfo@ksu.edu

April 2023 – Mid-cycle programs receive feedback from Graduate Council

For questions, please contact Timon Smock, Office Specialist III, at tmsmock@ksu.edu

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We noticed an increased interest from the departments in developing accelerated (4+1) programs. To support the development of these programs, we recommend that:

  1. Use the accelerated program's template located in the Graduate Resources Team Folder, in the Course and Curriculum Folder.
  2. Submit the existing assessment plans or student learning outcomes (SLO’s) plans for the undergraduate and graduate programs. This will help avoid unnecessary delays when the Graduate Council Assessment Review Committee examines the new proposals.

For questions, please contact Dr. Michael Young, at michaelyoung@ksu.edu

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Graduate Student Success

The Graduate School wants to remind graduate faculty about the Student of Concern Guide and reporting form available from the Office of Student Life. If you are concerned about a student—they recently experienced a hardship or significant event, are not showing up to class or responding to communication, or just do not seem like their usual self—complete the online Student of Concern Reporting Form to alert the Office of Student Life and get the student connected with support.

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Graduation regalia for students graduating Fall 2022 is now available at the K-State Campus Store. Please encourage your students to purchase their regalia early. Students not in the Manhattan area can order online. For more information regarding pricing please direct students to the website.

For regalia questions or additional information contact Jennifer Brazzle at j.brazzle@follett.com or call the store at 785-532-6583

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Opportunities for Graduate Students

Please share the following information below with graduate students

K-State Libraries organizes every Monday from 1:30pm – 2:30pm, The Library and Your Research, a free workshop series co-sponsored by the Graduate Student Council that helps graduate students enhance and professionalize their scholarly pursuits. Forthcoming sessions:

Intro to Survey Design, Oct. 24, 2022, register here

Finding Social Sciences Data Sets, Oct. 31, 2022, register here

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The Teaching and Learning Center (TLC) organizes another Professional Development Series. This is a great opportunity for graduate students who are interested in earning a TLC Professional Development certificate or in becoming a TLC Fellow over the course of this academic year. Application guidelines can be found on the Teaching and Learning Center website.

The “Teaching CHAT” session is on October 19th at noon, Zoom Link here

The “So a Marginalized Student Walks into Your Classroom...” session is on October 26th at noon, Zoom Link here

For more information and the Fall 2022 Professional Development Series, please visit the website.

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Graduate students writing a thesis, dissertation, or report are encouraged to attend a session for guidance on using the ETDR formatting templates. The session will be held via Zoom on October 24th from 1:00-2:30pm. Learn more about the session.

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· Grad Coffee Chats provide space for building community

Graduate students are invited to join Grad Coffee Chats with leadership from the Graduate School and the GSC. Coffee chats foster community building and provide graduate students a space to share their experiences, ask questions, and engage in discussion to support a positive graduate student experience. In-person attendance is encouraged (We'll have coffee!). A Zoom link will also be provided upon registration to allow distance students and others to join us if unable to attend in-person. The remaining coffee chats for the fall semester will be held Nov. 1 and Dec. 6, from noon-1pm in 121 Eisenhower Hall. Register in OrgCentral to attend.

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· Additional Graduate Student Writing Group

The Graduate School, Department of English, and Writing Center are pleased to offer another Graduate Student Writing Group this semester. Several students joined the group offered in September. On November 4, 10:00am-noon, graduate students will again be provided dedicated time and space to make progress on writing projects. The November writing group will be held in the Writing Center, located in 122D English/Counseling Services. Light snacks and refreshments will be provided. Students who plan to attend are asked to register in advance in OrgCentral.

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Funding for Graduate Students

· GSC travel award application deadline approaching

November 1, 2022 is the application deadline for graduate students to be considered for a GSC travel award for conferences or other professional activities that have a start date anytime in December. NOTE: Graduate students who plan to give a presentation at a conference but are not informed if their presentation submission has been accepted prior to the GSC travel award application deadline, are still expected to apply for the travel award by the deadline. In the application, they should indicate that they plan to give a presentation. If allocated a travel award, the award will be contingent upon the student providing verification that their presentation was accepted for the conference.

For questions about GSC travel awards, please contact Dr. Megan Miller at mmmiller@ksu.edu.

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The Graduate School is now accepting nominations to support up to five Donoghue Scholarships for incoming graduate students beginning a master’s or doctoral program in Spring 2023.

This scholarship program was initiated by Timothy Donoghue, former Graduate School dean, as a way to recruit top candidates throughout the United States to attend K-State’s graduate programs by offering graduate assistantship packages that are highly competitive.

Application deadline: November 1, 2022

For more information on eligibility, funding guidelines and to submit your application please visit the webpage.

Please direct questions about the Timothy Donoghue scholarship to Miranda Schremmer at donoghuescholarship@ksu.edu or to the Graduate School at or 785-532-6191.

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· Upcoming Events and Deadlines

Oct. 19

Teaching and Learning Center: Professional Development Series

Topic: “Teaching CHAT”

Oct. 24

ETDR template training session, 1:00 – 2:30pm, Zoom

Oct. 26

Teaching and Learning Center: Professional Development Series

Topic: “So a Marginalized Student Walks into Your Classroom...”(GPD)

Oct. 27

Research and the State poster forum, 1:30 – 3:30pm, K-State Student Union Courtyard

Nov. 1

Deadline to apply for GSC travel award for professional events that begin anytime in January

Nomination deadline for Spring 2023 Timothy R. Donoghue Graduate Scholarship

Grad Coffee Chats, noon - 1:00pm, 121 Eisenhower and Zoom

Nov. 2

Recruitment webinar series: Why K-State for graduate education? At 6pm, Zoom

Nov. 4

Graduate Student writing group, 10am-noon, Writing Center (122D English/Counseling Services)

Nov. 11

Deadline to complete all degree requirements, submit signed exam and ETDR ballots and submit ETDR for Fall 2022 graduation

Nov. 14

ETDR template training session, 1:00 – 2:30pm, Zoom

Nov. 18

Deadline to submit graduate certificate completion form (for graduate students completing a graduate certificate)

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