Graduate School

Page Numbers - Word for Mac 2011

The page count begins with the very first page of your ETDR. Page numbers are not displayed, however, on pages preceding the Table of Contents. Lower case Roman numerals (i, ii, iii) are displayed starting on the Table of Contents page and continuing up to, but not including, Chapter 1. Starting with the first page of Chapter 1, the page count is reset to “1” and displayed in Arabic numbers (1, 2, 3). This sequence continues through the remainder of the document.

This system of page counting and displaying page numbers is built into the template and shouldn’t require any attention. As you work with your document, however, it’s possible that components of the page-numbering scheme may be inadvertently deleted or modified. If page numbers are not displaying properly, follow the steps below to correct the problem.

Section breaks

  1. Open your document in Word. From the View menu, select Draft.
  2. You should see a section break just before the Table of Contents. If a section break is present, skip to Step 4. If the section break is missing, place your cursor just in front of the “T” in “Table”.
  3. On the Insert menu, select Break and then Section Break (Next Page).
  4. Similarly, check for a section break just before the start of Chapter 1. If the section break is present, skip to Step 1 under “Preliminary Pages” below. If the section break is missing, place your cursor just in front of the first word in the title of Chapter 1. (Do not place the cursor in front of the “C” in “Chapter 1”; put it in front of the first letter of the first word following “Chapter 1 –”.) On the Insert menu, select Break and then Section Break (Next Page).

Preliminary pages (all pages before the Table of Contents)

    1. Place the cursor anywhere on the title page. On the View menu, click Header and Footer.
    2. Click the Header and Footer tab in the Ribbon Command Bar so that you can see the icons in the Ribbon (see below).
      Image of the Word Footer Ribbon
    3. Scroll to the footer on the title page. If you see a page number in the footer, select the number and press the Delete key. If you do not see a page number in the footer, go to the next step.

Table of Contents

    1. Still in Header and Footer view, scroll to the first page of your Table of Contents. You should see a page number in lower case Roman numerals that reflects the page count starting from the first page of your document. If the number is not correct, delete it and proceed to the next step. If you do not see any number, proceed to the next step. If the number is correct, skip to the Chapter 1 section below.
    2. Click in the footer on the first page of the Table of Contents.
    3. If “Same as Previous” is visible just above the footer, click the icon for Link to Previous in the Header and Footer ribbon. This will remove the “Link to Previous” label from the footer.
    4. On the Insert menu, click Page Numbers. In the Alignment menu, select where you want the page number to appear. Make sure Show number on first page is checked.
    5. Click Format in the Number format menu, select lower case Roman numerals (i,ii,iii,...). Select the radio button for Continue from previous section. Click OK.

Chapter 1

    1. Still in Header and Footer view, Scroll to the first page of Chapter 1. The page number should be 1. If the number is not correct, delete it and proceed to the next step. If you do not see any number, proceed to the next step.
    2. Click in the footer on the first page of Chapter 1.
    3. If “Link to Previous” is visible just above the footer, click the icon for Link to Previous in the Header and Footer ribbon. This will remove the “Link to Previous” label from the footer.
    4. On the Insert menu, click Page Numbers. In the Alignment menu, select where you want the page number to appear. Make sure Show number on first page is checked.
    5. Click Format. In the Number format menu, select Arabic numbers (1,2,3...) Select the radio button for Start at and set the value to 1. Click OK.

Page numbers starting over at “1”

If you see page numbers reverting back to “1” in the body of your document, it’s likely this is occurring at a section break. Follow these steps to correct the problem:

  1. Click anywhere on the page where the numbering is starting over at “1”
  2. On the View menu, select Header and Footer.
  3. Click the Header and Footer tab in the Ribbon Command bar.
  4. Click anywhere within the footer.
  5. If “Same as Previous” is visible just above the footer, uncheck Link to Previous in the Header and Footer ribbon. This will remove the “Same as Previous” label from the footer.
  6. Click anywhere in the footer.
  7. On the Insert menu, select Page Numbers.
  8. In the Page numbers window, click Format.
  9. In the Page Number Format window, select the radio button for Continue from previous section.
  10. Click OK.

Repeat these steps at each occurrence of a section break or when page numbers are reverting back to “1”.