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KSIS

IT Service Desk
2nd floor, Hale Library
1117 Mid Campus Dr. N
Manhattan, KS 66506-0121

785-532-7722
800-865-6143


Maintain Schedule of Classes - Enrollment Cntrl

The Enrollment Cntrl tab summarizes class information from the Basic Data tab.  On this tab you can:

  1. View or update the Class Status.
  2. View or update Consent options.
  3. View or update Auto Enroll options.
  4. Update or change Requested Room Capacity, Enrollment Capacity, and Wait List Capacity.

Procedure - Updating Enrollment Cntrl

  1. Before navigating to the Enrollment Cntrl tab, review Maintain Schedule of Classes - Basic Data and Maintain Schedule of Classes - Meetings. 

  2. Click the Enrollment Control tab tab.  The screen below appears.

    Maintain Schedule of Classes - Enrollment Cntrl

    Enrollment Control page

  3. Click Click the First link (First) to see the first class section record.  Or use the arrow buttons to move to the class section you want to edit.

    NOTE: Be careful about which section of the class is being edited/updated.  The sections appear in alpha-numeric order based on the Class Section indicated on the Basic Data page, not in order of creation.  

  4. For each section of the class, check and update each field on the page as desired.  It is not necessary to change or use each field available. 

  5. Click Save button to save the changes to the class.

Click here for Enrollment Cntrl Definitions

Field NameR/ODescription
Class StatusR

Indicates the status of the Class in terms of ready for enrollment, or other functionality.  Possible values are:

  • Active (default)
  • Canceled
  • Stop Further Enrollment
  • Tentative.

Note:  Do not set to "Cancelled" during scheduling.  If the section is not being offered for the term, delete it from the class schedule.                                       

Add ConsentR

Indicates whether and what type of Consent is required before a student can enroll in a Class. Possible values are:

  • Dept Cnsnt (Departmental Consent – Dean)
  • Inst Cnsnt (Instructor Consent),
  • No Consent (no consent is required for enrollment)                                                       
Drop Consent 

NOT USED

1st Auto Enroll SectionO

If a class contains multiple components, you can have additional "Non-enrollment" components enrolled automatically when the "Enrollment" component is selected by the student during enrollment.  Enter the Section code to be auto-enrolled here.

Example: 01Q

For more information go to Associated Class Help.                                                 

2nd Auto Enroll SectionO 

Similar to 1st Auto Enroll Section above.  Enter the Section code for the second auto-enrolled component here, if needed.

Example: 01R                                                       

Resection to Section 

NOT USED

Enter the alternative section in which the system automatically enrolls a student if the primary section is full.

Enrollment Status 

 Display only field.  Possible values are:

  • Open
  • Closed
Requested Room CapacityR

This is the maximum capacity of the class.  It indicates the need for a room capable of accommodating the specified number of students.

IMPORTANT: 

  • If a classroom is already assigned, this value must be LESS THAN OR EQUAL TO the "Capacity" displayed for the Facility Id on the Meetings tab.
  • If a classroom is not yet assigned, set this to the maximum expected enrollment allowed for this class.
  • In most classes, this value should EQUAL "Enrollment Capacity". 
Enrollment CapacityR

The maximum number of students that can be enrolled for a particular class section.

Example: 10

IMPORTANT:  Set to the maximum expected enrollment allowed for this class.  

  • For most classes this should EQUAL "Requested Room Capacity".  This value may also be LESS THAN the "Requested Capacity".  
  • If a classroom is already assigned, this value must be LESS THAN OR EQUAL to the "Capacity" displayed for the Facility Id on the Meetings tab.                                   
Wait List CapacityR

The maximum number of students that can be waitlisted for a particular class section.

Example: 99      

99 is the suggested default value.  Other values may be entered if desired.                                                  

Minimum Enrollment NbrO 

The minimum number of students expected to be enrolled in order for the class to continue to be offered. There is no real functionality behind this value. It can be used for reporting purposes in future updates.

Example: (left blank)       

In most cases, leave this field blank.  DCE populates this for some of their class sections.                                                  

Total 

Display only field.

For "Enrollment Capacity" and "Wait List Capacity" the actual number of students enrolled and on waitlist is displayed. 

Auto Enroll From WaitlistO 

Includes this class section in the Waitlist process that automatically enrolls students from the waitlist into a class section when a seat becomes available.

Example: Checkmark    

Possible values are:

  • Checked box SELECT to auto enroll students from the waitlist (default).
  • Unchecked boxDo NOT select if waitlist will not be used for this class section.

                      

Cancel if Student EnrolledO 

Permits the section to be canceled even if there are students currently enrolled.

Do NOT check unless you need to cancel the class section.                                                  


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