Degree Verification

To order official transcripts, see the Transcript Ordering page. You can get your official transcript as either a digital copy or a printed one. It usually takes 3 to 5 business days to process your request. But if your records are older or need more research, the processing times will take longer.

If you are graduating in the current semester your official K-State diploma will be processed and mailed to the address in the system within 4-6 weeks after the grade submission deadline. If you need an additional copy or if you would like to order a replacement copy please see the Duplicate Diploma Ordering section for instructions on how to order reprints of your diploma.

You can access degree verifications through the National Student Clearinghouse; click on the “Verify a Degree, Past Attendance or Certification” link. If you cannot access this site, please contact our office at registrar@k-state.edu

Students may request a Formal Letter of Completion (also known as an Award Letter) or an Early Certification Letter (issued prior to graduation) through the Office of the Registrar.

General Guidelines

• Processing Time:

  • • Standard processing: 5–7 business days (excluding weekends and holidays)
    • Peak times (e.g., the start or end of a semester): 7–14 business days or longer
    • Same-day service is not available.

• Availability Restrictions:
  To ensure timely processing of final graduation records, Formal Letters are not available to graduating students beginning the Monday of finals week (Fall and Spring) or the final week of the 12-week Summer term. Refer to the Academic Calendar for exact dates.

• Eligibility for Early Certification (Pre-Graduation Letters):

  • Students must be enrolled in all remaining required coursework at K-State for the degree they are completing. For example, summer graduates must have summer enrollment in place before a letter can be issued.

  • You must submit/apply to graduate for the semester in which you are seeking a completion/early certification letter. Refer to the Application for Graduation guidance for assistance.

• Letter Requirements:

  • Letters must be addressed to a specific person, organization, or institution (e.g., employer, licensing board, academic institution).
  • Generic letters, such as those addressed "To Whom It May Concern," will not be issued.

• Graduate Students:
  For master's and doctoral students, additional verification is required through the Graduate School. This coordination may add 2–4 additional business days to the timeline.

• International Students:
  If you are a sponsored international student needing proof of completion, please contact the Office of International Programs – Special Programs & Sponsored Students to confirm if documentation has already been provided. If not, an official transcript may serve as acceptable proof.

To request a Formal Letter of Completion or Early Certification Letter, email the Office of the Registrar at registrar@ksu.edu from your official K-State email address.

Email Subject Line:

Request for Degree Verification / Formal Letter of Completion / Early Certification Letter

Email Body:

Please include the following information:

• Full Name

• WID (Wildcat ID)

• College

• Degree Type (Associate, Bachelor, Master, Doctoral)

• Anticipated Graduation Term

• Date by which the letter is needed (Note: while we will do our best, we cannot guarantee expedited processing outside of standard timelines)

• Name of the recipient (employer, organization, or school) — generic recipients are not accepted

• Email address of the recipient

Unless otherwise specified, letters are provided in PDF format and delivered via email.

If you believe you have an extenuating circumstance that may require special consideration, please contact the Office of the Registrar directly.