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Office of the Registrar

Office of the Registrar
118 Anderson Hall
919 Mid-Campus Drive North
Manhattan, KS 66506–0114

Main Line: 785-532-6254

Fax: 785-532-5599

Phone Hours:
 Monday, Wednesday-Friday
 8:00-5:00 pm
 
 Tuesday
 9:00-5:00 pm
 
E-mail: registrar@k-state.edu 

 

Walk-in Hours:
 Enrollment Management Central
 119 Anderson Hall
 8:00 am to Noon
 1:00-4:45 pm
 
  
 

Degree Verification

Conferral and Additional Verification:

Degree conferral only occurs three times each year, after the conclusion of the Fall, Spring, and Summer terms. The conferral date is the date that will be posted on the official transcript and the diploma. This is the date when the degree is considered officially awarded. A degree is a credential. There are four ways to provide evidence of that credential:

Official Transcripts

To order official transcripts, see the Transcript Ordering page. If you are an upcoming graduate you will want to ask for the transcript to be held pending final grades and conferral of the degree.

 

Diploma

If you are graduating in the current semester your official K-State diploma will be processed and mailed to the address in the system within 4-6 weeks after the grade submission deadline. If you need an additional copy or if you would like to order a replacement copy please see the Duplicate Diploma Ordering section for instructions on how to order reprints of your diploma.

 

National Student Clearinghouse

You can access degree verifications through the National Student Clearinghouse; click on the “Verify a Degree, Past Attendance or Certification” link. If you cannot access this site, please contact our office at ksugraduation@k-state.edu

 

Formal Letter of Completion or Early Certification Letter

Formal Letter of Completion (Award Letter) or Early Certification Letter (prior to graduation). 

You may order a Completion/Award Letter directly with the Registrar’s Office. 

  • Requests for letters are NOT available for same-day pick-up
  • Can take a minimum of five (5) to seven (7) business days (excluding weekends and holidays) to generate during normal working times. 
  • During Peak Times, i.e. beginning of a semeser or end of a semester, it can take seven (7) to fourteen (14) business days or more to generate. 

In an effort to ensure all graduating students are processed in a timely and efficient manner, the Formal Letter option is not available to graduating students once the semester has ended (Semester end is the beginning of final exam week in the fall/spring semesters and for the summer semester the last week of the regular 12-week semester: refer to the Academic Calendar).

    • In order to process a request for an Upon Completion Letter (issued prior to official graduation), a student must show registration for all remaining coursework needed for degree completion.  In other words, if you are graduating in the summer semester, your summer registration at K-State must be on record/processed before the Office of the Registrar can issue a letter.
    • Generic letters are NOT issued such as a letter addressed to "To Whom It May Concern" - to obtain a Formal Letter of Completion we will require an addressee for the letter.
    • If you feel you have an extenuating circumstance, please contact the Office of the Registrar for assistance.

Graduate Students: Master or Doctoral Students may take extra time as the Office of the Registrar will work directly with the Graduate School to confirm that all requirements have been met before issuing the letter. Confirmation may take an additional 2-4 business days beyond our stanard timelines listed above. 

International students who need to send proof to their sponsors should confirm with the Office of International Programs: Special Programs & Sponsored Students if this information will be or already has been provided. If not, then you would show proof via the Official Transcript option.

To Obtain a Letter of Completion or Early Certification Letter please email registrar@ksu.edu from your official K-State email and provide specifics of what is being asked for in the letter.  

Subject Line: Need Degree Verification or Formal Letter of Completion or Early Certification Letter

Content/Body of e-mail:

Name
WID
College
Degree Type: Associate, Bachelor, Master, Doctoral
Anticipated Term of Graduation
 
Timeline for Letter:  Date Needed By (please account for the timelines listed above, just because you ask for the letter in 2 days does not mean it will be possible to honor your request)
 
Name of Employer/Requestor/School: Who Do We Make the Letter Out To?
Remember: we do not issue generic letters - To Whom It May Concern is Not Accepted
Email of Employer/Requestor/School
 

Letters are typically generated in a PDF format and sent via email unless otherwise indicated. 

  •  

The documents listed above are available to students who have completed all of their degree requirements and have had their degrees conferred.

K-State degrees will not be posted on the student’s record until the degree conferral date has been reached for the semester in which the degree is being awarded. Completion of all requirements prior to the official degree conferral date will not result in an early conferral of the degree. A student in this situation can request an official “Completion Letter” from the Office showing pending conferral of the degree. The degree will be conferred for the term in which the requirements were completed.