Print Schedule of Classes

Purpose	Use this procedure to print the Schedule of Classes (or a subset of the entire Schedule relating to your College or Department). This is performed when reviewing the current status of an upcoming term’s schedule or when reviewing a previous term’s schedule in preparation for an upcoming term setup.
Menu Path	Curriculum Management > Schedule of Classes > Print Class Schedule
Field Definitions	Included with each step are definitions of the fields used in that step. Click on Field Definitions to display or hide the field definitions.

Procedure

1. In KSIS, navigate to Curriculum Management > Schedule of Classes > Print Class Schedule
   
   
   Step 1 Field Definitions (click to display)

   Field Name	R/O/C	Description
   Run Control ID	R	If the selected Run Control ID does not exist, click and enter the name to create it. Example: SchedPrint

   

2. To use an existing Run Control ID, enter the Run Control ID name and click
   
   . To create a new Run Control ID, click the Add a New Value tab, enter the name for the new Run Control ID and click . Either of these processes take you to the Print Class Schedule Selection Criteria area where it is possible to enter or select the desired options.
   
   
   
   Step 2 Field Definitions (click to display)

   Field Name	R/O/C	Description
   Academic Institution	R	Kansas State University, indicated as ‘KSUNV’. Example: KSUNV (Kansas State University)
   Term	R	Semester in which classes are offered. Terms are identified by a four-digit number where the first digit represents the century, the second and thir digits represent the year, and the final digit represents the semester (2 for Spring, 4 for Summer, 5 for Fall). I.e. Spring 2008 = 2082, Fall 2007 = 2075. Example: 2072 (Spring 2007)
   Academic Organization Node	R	Determines at which level in the K-State academic hierarchy to print classes. Choices are: Academic Department, College, or all of Kansas State University. Example: 00000 (Kansas State University)
   Session	O	Periods of instruction within a given term. Example: 1 (Regular Academic Session) Note: For Summer, all classes are NST (NonStandard)
   Schedule Print	R	Chooses which classes to print. This field utilizes the Schedule Print field from the Class Section setup page. Choices include: · All – Includes all classes, regardless of the value of the Schedule Print field. · No – Includes only those classes where the Schedule Print field is set to No (unchecked). · Yes– Includes only those classes where the Schedule Print field is set to Yes (checked). Example: Yes
   Print Instructor in Schedule	R	Chooses which classes to print. This field utilizes the Print field from the Class Section-Meetings page. Choices include: · All – Includes all classes, regardless of the value of the Print field. · No – Includes only those classes where the Print field is set to No (unchecked). · Yes– Includes only those classes where the Print field is set to Yes (checked). Example: Yes
   Print by Campus	O	Indicates whether or not to sort Class Schedule output by Campus. Remember that K-State is only using one Campus in KSIS (KSU). To sort classes by DCE, Manhattan, Olathe or Salina, use the Print by Location field below. Example: (left blank)
   Campus	O	"KSU". The Campus in KSIS is used to designate entities that use a single transcript, course catalog, and other academic differences. The Salina and Continuing Education classes are designated as Locations in KSIS. Example: (left blank)
   Print by Location	O	Indicates whether or not to sort Class Schedule output by Location. Example: (left blank)
   Location Code	O	Code used to designate which Location to include in the Class Schedule. K-State is using 4 Location values: · MAN (Manhattan) · MCE (Manhattan DCE) · OLT (Olathe) · OCE (Olathe DCE) · SAL (Salina) · SCE (Salina DCE) Example: (left blank)
   Class Status	O	Select one of more class statuses to include in the printed Class Schedule. Example: Active, Stop Enrl

   

3. Click to view the Report Options area. Select the desired options for the report. It is possible to select different options for each Run Control ID.
   
   
   Step 3 Field Definitions (click to display)

   Field Name	R/O/C	Description
   Print Meeting Pattern/Instr	O	Include meeting pattern and instructor for the Class in the report. Example:
   Print Meeting Pattern Topic	O	Include meeting pattern topic in the report. K-State is not using this field in the Class setup. Leave this option unchecked. Example: (Blank)
   Print Class Attributes	O	Include Class attributes in the report. Example: (Blank)
   Print Class Notes	O	Include Class notes in the report. Example:
   Print Global Notes	O	Include Class global notes in the report. Example:
   Print Sections Combined	O	Include combined sections in the report. Example.: (Blank)
   Print Class Characteristics	O	Include class characteristics. K-State is not using this field in the Class setup. Leave this option unchecked. Example: (Blank)
   Print Class Enrollment	O	Include class enrollment numbers in the report. Example: (Blank)
   Print Class Nbr for Non-Enroll	O	Include the class number for components set to Non-Enrollment in the Class setup. Example:
   Print Requirement Designation	O	Print class requirement designation. Example.: (Blank)
   Print Reserve Capacities	O	Include reserve capacities in the report. Example: (Blank)
   Report Only	O	Creates the report without generating an associated .csv file for the report. Always check this value. Example:
   File Path	O	Allows saving the output to a file to a directory ON THE KSIS SERVER in addition to normal report. This option will be removed once the Report Only box is checked. Example: (left blank)

   

4. Click to open the Process Scheduler Request area. The Class Schedule Print request is initiated here. Change the Server Name to PSUNX. By default there is no need to change the Recurrence or Time Zone
   
   
   
   Step 4 Field Definitions (click to display)

   Field Name	R/O/C	Description
   Server Name	R	K-State only uses PSUNX server. Example: PSUNX
   Recurrence	O	Allows for scheduling of the requested report. This is not recommended for use at this time. Example: (left blank)
   Run Date	R	Date to run the report. This defaults to the current date. Example: 01/29/2007
   Run time	R	Time to run the report. This defaults to the current time. Example: 2:41:57PM

   

5. Click the check box () by the Schedule of Classes (KSU) (WSR201)option. This selects running the K-State specific Class Schedule.
   Step 5 Field Definitions (click to display)

   Field Name	R/O/C	Description
   Type	R	Method for distribution of the report. For now use only Web type. Other types may have unexpected results. Example: Web
   Format	R	Format for the distribution of the report. We recommend using PDF format. For this report, the Excel format will look exactly like the PDF format, which is more intended for viewing than for electronic manipulation. Example: PDF

6. Click to return to the Report Options page.
   
   
   
   
7. Click the Report Manager link to go to the Reports area.
   
   
   
   
8. Click to view Reports that have been run. The page may need refreshing multiple times before the report Status says Posted.
   
   
   
   
9. Perform one of the following:
   
   

   If	Then
   Status of the Request is Posted	Proceed with Step 10.
   Otherwise	Click Refresh until status changes to Posted.

10. Click Schedule of Classes (KSU).
    
    The system opens another browser window and launches a PDF document (or the document format selected).
    
    
11. The Schedule is now available to print. From the open browser window, print the Schedule fore review by the Department Head or Dean's Office.