Add Approved Courses to an Instructor

Before an employee can be added to a course as the instructor, the related Academic Org must be added to their Instructor/Advisor table. To add an Academic Org to an instructor record, use the steps below:

1. From the KSIS Home Page, navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table.
   
   
2. Enter the Search Criteria for the instructor to change.
   
   
   
   
3. In the Instructor Details box, click the + button.
   
   
   
   
4. Set the Effective Date to the appropriate date.
   
   NOTE: An incorrect date could mean that the change will not be effective when it is needed. Therefore, the Effective Date must abide by the following convention.
• If the change is to take effect for a Spring term, the value should be Jan 1 for the given year (01/01/??).
• If the change is to take effect for a Summer term, the value should be May 1 for the given year (05/01/??).
• If the change is to take effect for a Fall term, the value should be Aug 1 for the given year (08/01/??).
• If the desired effective date is already present, then date the new row one day later, such as (01/02/??).
  
  
5. (Optional) Set Instructor Type and/or Instructor Available values, if needed.
   • Instructor Type: select appropriate value
   • Note: If "Advisor Only" is selected then person is not available as instructor.
   • Use "Undefined" if one of the other values is not appropriate.
   • Instructor Available: select "Available".
   • Note: If "Unavailable" or "Sabbatical" is selected then the person is not available as instructor.
6. Click the Approved Courses tab and enter the Academic Org value for the department (of subject area).
   
   Note: If you need to add more Academic Org values then click the + button in the Course Description box to add additional rows.
   
   
   
   
7. Click Save.
   
   
8. To remove an instructor from a department's list of values, set Instructor Available to "Unavailable".