Project Governance Group (PGG)

Project Governance Board

The IT Project Governance Board (PGB) meets regularly to ensure that new technology projects at K-State align with the university's goals and strategies. The board's responsibilities include ensuring that projects are adequately funded and staffed, as well as preventing any conflicts or overlaps with existing projects and initiatives. This approach helps IT and functional organizations maintain a strategic focus, optimize resource utilization, and streamline project completion, ultimately improving the delivery of products and services.

The PGB is composed of representatives from various departments across the university who provide a comprehensive vision for technology projects and have a vested interest in the success of IT initiatives at K-State.

Requests for enterprise and large projects are documented by IT resources and reviewed by the PGB. In collaboration with the Purchasing and Contract Services office, these projects may involve requirement gathering with an IT Business Analyst and can lead to potential enterprise or large-scale implementation projects.

Roles

Chair: Convene and lead meetings, facilitate discussions and communicate outcomes.
Member: Participate in discussions and decisions, represent constituents across campus units and provide additional context on justification and prioritization.

Voting Members

Dr. Karen Goos: Vice Provost, Enrollment Management
Grant Hill: Deputy Chief of Staff, External Engagement
Shanna Leglieter: Chief Human Resources Officer
Paul Lowe: Associate Vice President, Research
Dr. Margaret Mohr-Schroeder: Vice Provost, Academic Affairs and Innovation
Bill Watts: Associate Vice President, Academic and Career Engagement
Fran Wilbrant: Associate Vice President, Division of Financial Services

Ex Officio Members

Nate Scherman: Interim Director, IT Governance and Portfolio Management

Chair

Thomas Bunton: Chief Information Officer

Priority Structure

Project requestors and IT analysts work together to create the executive summary, scorecard, and financial/labor hours summary. This collaboration helps PGB evaluate and determine the priority of projects. The objective of prioritizing projects is to ensure that the highest priority projects are staffed first, taking into account the availability of individual team members, both technical and functional.

Priority	Description
ASAP	These projects are mandatory and encompass regulatory, compliance, security and critical institutional initiatives.
One	Priority One projects directly impact enrollment, retention, revenue generation and reduce labor by implementing efficiencies.
Two	Priority Two projects have value, but they do not directly address the highest priority needs.
Three	Priority Three includes small projects that have clear value and will proceed as time and resources permit.

Projects can be re-prioritized at the request of PGG or the Project Sponsors. Approval of reprioritization will have an impact on project deliveries and resourcing.