Project Evaluation Requests
A Project Evaluation Request is the first step for initiatives that require IT resources to develop new solutions that will enhance university systems, structures or processes. Before you submit a Project Evaluation Request, coordinate with the IT Director in your department, college or central unit to draft a business case outlining the purpose of the proposed project.
After you submit the request, a member of the Project Management Office (PMO) will reach out to gather additional scoping information. Depending on the specifics of your request—such as cost, timeline, impact or risk—there may be additional levels of approval required to complete the process.
As a best practice, if your request involves resources from other departments or divisions, please contact those stakeholders beforehand to ensure alignment before submitting the request.
Contract Lifecycle Management purchase request
If the initiative involves purchasing or acquiring a new application or software, the Purchasing and Contract Services will participate in the initial discussion to guide the next steps and identify the most suitable procurement options. It's important to note that all project requests meeting the governance review requirements must receive approval before proceeding to the formal procurement process.
Once approval is granted, the requester must submit a request through the Contract Lifecycle Management (CLM) system. During this process, Purchasing will collaborate with the Office of General Counsel (OGC), IT and other stakeholder groups to conduct reviews of contracts, vendors and technology (including data stewardship, security and accessibility) to ensure compliance with university and state policies. Project work will commence only after all contracting steps have been finalized.