Information and Forms for the Department

Please see the H-1B overview for a summary of the process.

To begin the process, you must submit the following forms to ISSS.

1. Prevailing Wage Worksheet
2. Actual Wage Determination
3. Departmental Support Letter - click here for a sample letter or an Extension Request letter
4. Part Time Certification form (if employee is less than full time)
5. Send Export Compliance Review Form to the University Research Compliance Office (URCO) - https://www.k-state.edu/comply/research-security/international-visitors/. Be aware that the H-1B petition cannot be filed until this form is processed and signed by URCO and sent to ISSS.

The department is also responsible for the filing fees for the H-1B petition. These fees are as follows:

• I-129 Filing Fee - $460; Required for all H-1B petitions
• H-1B Anti-Fraud Fee - $500; Only required for H-1B initial and transfer from another employer (known as portability) petitions
• Premium Processing - $2,965; Optional but often recommended
  • Please note, effective March 1, 2026, the premium processing fee increased to $2,965.

*Departments may receive reimbursement for the $460 and $500 fees. In order to request reimbursement, you must submit the following information to the Provost's Business Office at prvap@ksu.edu. Please note that funds from Foundation accounts cannot be reimbursed.

1. Copy of the credit card Concur report that expense was charged to. Employee's name must appear on the expense report.
2. Project to which money will be transferred. This should have a 2000 source code.
3. The Organization number and who the department contact the reimbursement needs sent to.

Effective 10/28/2025 – Paper checks will no longer be accepted due to a recent Executive Order regarding: Modernizing Payments. Due to this, ISSS will need to collect hiring unit credit card (BPC-Business Procurement Card) information for these fees. This is done by using the form G-1450. (see more below)

Filing and Payment Method Options:

1. Filing H-1B petition online:
   a. Submit one G-1450
   b. Multiple charges will post to the BPC card in most cases
   
2. Filing H-1B petition by mail (paper-based)
   a. Submit one G-1450 for each fee. Do not include all fees in one G-1450.

TIPS for completing and submitting G-1450:

*For the G-1450, do not list the applicant's name on the form. Instead, list "Kansas State University" in the "Given Name" field and leave "Family Name" blank.

*Be aware of the daily limit on your card, and make sure the single transaction limit exceeds the total of all applicable fees.

*All G-1450 forms must be signed in ink with a black pen.

*If possible, please submit ALL G-1450s with the full petition packet. USCIS will not accept a stamped, typewritten name or a digital signature in place of “Credit Card Holder’s Signature”.

*If payment forms are not able to be submitted with the full petition packet, there are three options for submitting to ISSS.

a) Scan the forms and email to ISSS (isss@ksu.edu). If you prefer you can do so
with password protection. Subject line should be: G-1450: FAMILY NAME, First Name (i.e. WILDCAT, Willie).
Please include the following in the body of the email:
FAMILY NAME, First Name (i.e. WILDCAT, Willie); Hiring Department, Contact name
of card holder, phone and email.

b) Mail forms via campus mail to ISSS. Please include the cover sheet with the beneficiary details:

DEPT: ISSS
BLDG: 2012 Tunstall Circle Suite 104
Jardine Complex, Building 7, Manhattan, KS 66502

c) Hand deliver forms to ISSS. Please include the cover sheet with beneficiary details. Office doors are open Monday-Friday 9:30 a.m. – 12 p.m. and 1:30 p.m. – 4 p.m.

Keep the original forms in your possession per USCIS regulations. ISSS will destroy the G-1450 forms once the H-1B petition is filed. See www.uscis.gov/pay-with-a-credit-card for additional information. You can find the Form G-1450, instructions for completing Form G-1450 and additional details on the G-1450, Authorization for Credit Card Transactions website.

Please make sure all information on the form is correct. USCIS will not attempt to process the credit card payment a second time. If your hiring unit does not have a credit card to cover the H-1B filing fees, please contact ISSS.

U.S. Citizenship and Immigration Services (USCIS) has an expedited process available for H-1B petitions. Effective March 1, 2026, the fee is $2,965. This premium processing fee is in addition to the regular processing fees. This only applies to step 3 of the H-1B process (see the H-1B overview for the summary of the process). When premium processing is requested, USCIS guarantees to take action on the case within 15 working days of receiving the petition. This means that USCIS will either approve the case, request more evidence, or deny the case. If USCIS fails to meet the 15-day guarantee, the fee will be refunded.

The H-1B visa is employer specific. Thus, you will have to obtain an H-1B for your applicant even though s/he may already be in H-1B status with another employer. These cases are considered "new" employment and will require the $500 anti-fraud fee.

Under the "portability" provisions of the law, the employee may begin work with K-State after the H-1B is filed with USCIS and the receipt notice is received by International Student and Scholar Services.

Can we apply for an H-1B for a part-time position?

An H-1B visa can be applied for a part-time position. The Department of Labor (DOL) regulations require employers to keep records of "hours worked each day and each week" for all part-time H-1B employees, regardless of whether or not the part-time employee is paid a fixed salary, and regardless of whether or not the employer currently keeps such hourly records for its other part-time salaried employees. It is the department's responsibility to document these hours and have them available if requested in a Department of Homeland Security (DHS) or DOL audit. A Part Time Certification form is required for the H-1B petition if the position is less than full-time.

If there is any change in the position or location of employment, you must contact our office before any change can occur. Our office will assess whether an amended H-1B petition needs to be filed.