Information and Forms for the Department
Contact ISSS for more information while the International Scholar Coordinator position is vacant:
isss@ksu.edu or 785-532-6448.
For convenience during this transition time, ISSS will liaison with outside immigration counsel to process H-1B cases. Please reference the beginning steps of the process below:
- Department contacts ISSS regarding the need for an H-1B.
- ISSS will need the CV of the employee (prospective employee) as well as the Export Control approval form.
- ISSS will provide a questionnaire to the Department liaison. The department completes the questionnaire and returns it to ISSS. Note: the questionnaire explains the costs, dual representation, etc.
- ISSS will email Bordeau & Noulles, LLC (B&N) with a request to open an H-1B case and provides copies of documents from step 1. The department and employee are copied on this email.
- B&N sends the employee a link to a software system (INS Zoom) so they can provide needed information. B&N will also conduct a phone intake with the employee to review the process, timelines and highlight deadlines, etc.
ISSS will serve as the campus liaison to coordinator required LCA postings and payment information. If you have any further questions or concerns at this time, please feel free to contact Stacey Bailey at sbails@ksu.edu.
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Please see the H-1B overview for a summary of the process.
In order to begin the process, collect the following doucments and submit to ISSS via email.
- Submit the Export Compliance Review Form to the Office of Research Integrity, Compliance and Security (ORICS) - Be aware that the H-1B case cannot be opened until this form is processed and approved by ORICS and sent to ISSS.
- Copy of Scholar's CV.
- Actual Wage Determination
- Departmental Support Letter - click here for a sample letter or an Extension Request letter
The department is also responsible for the filing fees for the H-1B petition. (*Subject to change) These fees are as follows:
- I-129 Filing Fee - $460; Required for all H-1B petitions
- H-1B Anti-Fraud Fee - $500; Only required for H-1B initial and transfer from another employer (known as portability) petitions
- Premium Processing - $2,965; Optional but often recommended
*Departments may receive reimbursement for the $460 and $500 fees. In order to request reimbursement, you must submit the following information to the Provost's Business Office at prvap@ksu.edu. Please note that funds from Foundation accounts cannot be reimbursed.
- Copy of the credit card Concur report that expense was charged to. Employee's name must appear on the expense report.
- Project to which money will be transferred. This should have a 2000 source code.
- The Organization number and who the department contact the reimbursement needs sent to.
Effective 10/28/2025 – Paper checks will no longer be accepted by USCIS due to a recent Executive Order regarding: Modernizing Payments.
PAYMENT INFORMATION:
ISSS will receive one invoice from B&N. ISSS will submit the request for payment. OIP/ISSS accountants will coodinate with departments for funding sources to cover the applicable fees.
U.S. Citizenship and Immigration Services (USCIS) has an expedited process available for H-1B petitions. Effective March 1, 2026, the fee is $2,965. This premium processing fee is in addition to the regular processing fees. This only applies to step 3 of the H-1B process (see the H-1B overview for the summary of the process). When premium processing is requested, USCIS guarantees to take action on the case within 15 working days of receiving the petition. This means that USCIS will either approve the case, request more evidence, or deny the case. If USCIS fails to meet the 15-day guarantee, the fee will be refunded.
The H-1B visa is employer specific. Thus, you will have to obtain an H-1B for your applicant even though s/he may already be in H-1B status with another employer. These cases are considered "new" employment and will require the $500 anti-fraud fee.
Under the "portability" provisions of the law, the employee may begin work with K-State after the H-1B is filed with USCIS and the receipt notice is received by International Student and Scholar Services.
Can we apply for an H-1B for a part-time position?
An H-1B visa can be applied for a part-time position. The Department of Labor (DOL) regulations require employers to keep records of "hours worked each day and each week" for all part-time H-1B employees, regardless of whether or not the part-time employee is paid a fixed salary, and regardless of whether or not the employer currently keeps such hourly records for its other part-time salaried employees. It is the department's responsibility to document these hours and have them available if requested in a Department of Homeland Security (DHS) or DOL audit. A Part Time Certification form is required for the H-1B petition if the position is less than full-time.
If there is any change in the position or location of employment, you must contact our office before any change can occur. Our office will assess whether an amended H-1B petition needs to be filed.