Information and Forms for the Department
Contact ISSS for more information while the International Scholar Coordinator position is vacant:
isss@ksu.edu or 785-532-6448.
ISSS will serve as the liaison with outside immigration counsel to process H-1B cases. This support includes coordinating with HR the required LCA postings as well as payment. Please reference the beginning steps of the process below:
- Department and employee completes the ISSS Sponsorship Intake Form and submits to isss@ksu.edu with the required supporting documents listed on the form.
- Please Note: the questionnaire is an external form that explains the costs, dual representation, etc. associated with outside counsel.
- The department will need to submit the export control approval, along with the other required documents, with the intake form. More information regarding the export control can be found here.
- ISSS will review the submitted form and documents.
- If eligible, ISSS will initiate a request with Bordeau & Noulles, LLC (B&N) to open an H-1B case.
- B&N will connect directly with the employee to provide a link to their software system (INS Zoom) to continue the process of collecting the necessary paperwork and information..
- ISSS will continue to monitor the progress of the H-1B petition throughout the filing process and serve as the primary point of contact with the immigration attorney, the department, and the employee as needed.
The department is responsible for administraive fees paid to ISSS, legal fees to B&N as well as the H- filing fees for the H-1B petition. (*Subject to change) The USCIS filing fees are as follows:
I-129 Filing Fee - $460; Required for all H-1B petitions
H-1B Anti-Fraud Fee - $500; Only required for H-1B initial and transfer from another employer (known as portability) petitions
Premium Processing - $2,965; Optional but often recommended
*Departments may receive reimbursement for the $460 and $500 fees. In order to request reimbursement, you must submit the following information to the Provost's Business Office at prvap@ksu.edu. Please note that funds from Foundation accounts cannot be reimbursed.
- Copy of the credit card Concur report that expense was charged to. Employee's name must appear on the expense report.
- Project to which money will be transferred. This should have a 2000 source code.
- The Organization number and who the department contact the reimbursement needs sent to.
PAYMENT INFORMATION:
ISSS will receive one invoice from B&N that will be forwarded to the department contact for payment.
U.S. Citizenship and Immigration Services (USCIS) has an expedited process available for H-1B petitions. Effective March 1, 2026, the fee is $2,965. This premium processing fee is in addition to the regular processing fees. This only applies to step 3 of the H-1B process (see the H-1B overview for the summary of the process). When premium processing is requested, USCIS guarantees to take action on the case within 15 working days of receiving the petition. This means that USCIS will either approve the case, request more evidence, or deny the case. If USCIS fails to meet the 15-day guarantee, the fee will be refunded.
The H-1B visa is employer specific. Thus, you will have to obtain an H-1B for your applicant even though s/he may already be in H-1B status with another employer. These cases are considered "new" employment and will require the $500 anti-fraud fee.
Under the "portability" provisions of the law, the employee may begin work with K-State after the H-1B is filed with USCIS and the receipt notice is received by International Student and Scholar Services.
Can we apply for an H-1B for a part-time position?
An H-1B visa can be applied for a part-time position. The Department of Labor (DOL) regulations require employers to keep records of "hours worked each day and each week" for all part-time H-1B employees, regardless of whether or not the part-time employee is paid a fixed salary, and regardless of whether or not the employer currently keeps such hourly records for its other part-time salaried employees. It is the department's responsibility to document these hours and have them available if requested in a Department of Homeland Security (DHS) or DOL audit. A Part Time Certification form is required for the H-1B petition if the position is less than full-time.
For any proposed change to an H-1B employee's position or employment, the department must complete the Amendment Intake Form and submit it to ISSS for review. Departments must notify ISSS before implementing any changes that may affect an employee's H-1B status.
ISSS will review the requested changes to determine whether an H-1B amendment or other action is required before the change may take effect.
*Departments should copy ISSS (isss@ksu.edu) on all communications with Bordeau & Noulles, LLC (B&N) regarding H-1B cases to ensure timely coordination, accurate recordkeeping, and compliance with university and federal requirements. Departments should not submit documents or requests directly to the attorney without including ISSS.