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Human Capital Services

Tuition Assistance for University Employees

Kansas State University values continuing education for its employees and provides tuition assistance for classes taken through Kansas State University. The Tuition Assistance Program is available to all full-time, benefits eligible employees.

An Application for Tuition Assistance must be submitted to the Office of Student Financial Assistance before the start of each semester. Payment of tuition for one undergraduate or graduate course, up to three hours, is permitted for each Fall, Spring and Summer semester. Three hours of tuition is covered at the in-state, on campus rate. Tuition Assistance does not include additional fees.The application requires the employee's and department head's signatures. Classes may be taken through the Manhattan, Olathe and Salina campus.

Work release is not part of the program; time away from work for classes is up to agreements made with the supervisor and department head.

Employee Definition 

For the employee tuition assistance program, an employee must carry a full-time (0.9 FTE or above), benefits eligible position with Kansas State University.

In order to be eligible for the K-State Spouse/Dependent Grant program, the employee must carry a full-time (0.9 FTE or above), benefits eligible, regular (non-term) appointment throughout the full academic year. Full-time (0.9 FTE or above), benefits eligible, term employees are eligible for the spouse/dependent grant upon attaining five years of service in a faculty or staff appointment to Kansas State University. More information concerning the K-State Dependent/Spouse Grant can be found by visiting the Office of Student Financial Assistance website.

Employment Categories

Faculty member, which includes all individuals with academic rank as defined in the University Handbook.

Unclassified professional employee, which includes all individuals who do not hold academic rank and do not have a civil service classification.

University Support Staff employee, which includes all individuals who have a State of Kansas Civil Service classification.

Regular appointments include all classified and unclassified appointments who are not designated as term. The University Handbook includes the following definition of a term appointment: "Normally, a term appointment is used only when the need or the funding for a position is finite and is for a specified term no longer than one year. A term appointment carries no expectation of continued employment beyond the period stated in the contract. Service on a term appointment is not credited toward tenure. The Standards for Notice of Non-Reappointment do not apply."

There is no service requirement for the employee to be eligible for this program.

Employees of affiliated organizations (e.g., Alumni Association, Athletics, Foundation, KSURF, Student Publications, Student Union, etc.) are not eligible for the K-State Tuition Assistance Program.

Who Pays: The university will pay for tuition only; fees and other associated costs are the responsibility of the employee. 

Applications

2022-2023 Application for Tuition Assistance (pdf)

Frequently Asked Questions

Who is eligible for ETA?

All active employees who carry a full-time (0.9 FTE or greater) benefits-eligible position are eligible for the employee benefit.

 

Are term employees eligible for spouse/dependent grant?

Term employees must have five years of service in a faculty or staff appointment (excluding GAs, student, etc.) prior to being eligible for the dependent/spouse grant.

 

What if an email is in a leave without pay status?

If the leave is leave with benefits (ie. 9- and 10-month contract employees on summer leave) they are eligible for the benefit.

 

What if an employee terminates their employment after the start of the term, does their dependent get to keep their spouse/dependent grant?

Typically, the benefits end on the final day of the semester in which an employee terminates. So, if they were eligible on the first day of the academic term and leave employment before the end, the benefit would be honored for that term but end thereafter.

 

What is a dependent/spouse requiring an accommodation and can’t take the full course load to be eligible for DSG?

The Director of the Student Access Center will need to confirm that the accommodation is necessary, the Student Access Center will let the VP of Human Capital Services make the final approval. Once approved HCS will forward to Financial Aid.

 

What if a dependent gets married during the semester, can they keep their spouse/dependent grant?

The benefits end on the final day of the semester. So, if they were eligible on the first day of the academic term and get married before the end of the term, the benefit would be honored for that term but end thereafter.