K-State Graduate Research, Arts, and Discovery (GRAD) Forum
The K-State GRAD Forum is an annual showcase of K-State graduate student research, scholarly work, and discovery. This on-campus event provides graduate students from all disciplines an opportunity to share their work with the K-State community and to gain experience presenting their work in a professional setting.
You must be enrolled as a graduate student at K-State in Spring 2021 to participate in the 2021 K-State GRAD Forum.
You may present either an oral OR a poster presentation but not both.
You may NOT present work that you completed at another institution. You may only present work that you have completed at K-State. Some of the work may be completed by collaborators at other institutions, but any work you complete for the project must be completed at K-State during your time as an official K-State graduate student.
You may be listed as a co-author on multiple presentations, but you may serve as the PRESENTER for ONLY ONE presentation.
You may NOT give a presentation that has been previously presented in Research and the State, the K-State GRAD Forum (previously the K-State Research Forum), or the Capitol Graduate Research Summit (CGRS). While the current research may be on a topic similar to that of a previous presentation, the current presentation must include new data/work.
Although inclusion of results is not required for the abstract submission, it is preferred, and results MUST be included in the presentation.
Prior consent of your major professor/co-major professors and/or the faculty member(s) supervising or funding the research and all co-authors is required before submitting the abstract.
Only fully completed registrations will be reviewed. You will NOT be able to save a partially completed registration. If more than one submission is made under your name, only your most recent submission will be accepted.
In addition to completing the online registration form, you must use the ABSTRACT TEMPLATE to submit an abstract of your presentation. You will upload your abstract at the end of the registration form.
Your abstract and presentation must be prepared for a diverse audience who are NOT experts in your discipline.
Only the student submitting the registration form and abstract may present that work at the K-State GRAD Forum. If the presenter becomes unable to give the presentation, please consult with the GSC Research Forums Committee (egsc@ksu.edu) about whether a co-author is eligible to present in your place.
Submissions that do not comply with the stated guidelines or that do not follow the abstract formatting instructions may be rejected from participation in the K-State GRAD Forum.
Save the document using the following file name format: Last Name, First Name.docx (e.g., “Smith, John.docx.”). The “.docx” format is preferred, but saving as “.doc” is also acceptable.
Your abstract must be written in a way that students and faculty from a variety of academic disciplines and the general public can understand. Please DO NOT prepare a technical abstract as you would for an audience of experts in your field.
All abstracts must follow the same formatting style. Use the abstract template to ensure correct formatting.
All margins must be .5 inches.
Single space throughout the abstract with the exception of spacing between sections as shown in the abstract template.
Times New Roman, 12 point font throughout the abstract.
Title in bold and all caps (lowercase, italics, superscripts, and subscripts may be used when technically necessary).
INCLUDE headers for the broad sections in your abstract (e.g., Background, Method, Results, and Conclusion).
Your abstract must not exceed 250 words. Title, author information, and section headers are not included in the word count.
Author names – Include first and last names of all authors in the order determined appropriate by the authors. DO NOT include professional titles (e.g., use “John Smith,” NOT “Dr. John Smith”). Bold the name of the presenting author.
Author affiliations – For K-State authors, list the author’s department.
Use numerical superscripts to distinguish authors with different affiliations. Superscripts are not needed if all authors have the same affiliation.
Presentations will be given in a virtual format via Zoom.
Presentations will be scheduled in sessions and grouped by broad research areas. Presenters will be notified of their presentation session and their specific presentation time by March 12.
Research/scholarly work should be presentedin a way that can be understood by a broad audience. You will be presenting your work to an academically diverse audience, so you should not present your work in the same way that you would for experts in your field.
Presenters must create a digital poster (single slide) to display via screen share during their presentation in Zoom and should plan to orally present their poster for no more than 3 minutes. A moderator will keep track of time. Each presentation will be followed by a few minutes for questions from judges and the audience.
Poster Presentations - Presenters must create a digital poster (single slide) to display via screen share during their presentation in Zoom and should plan to orally present their poster for no more than 3 minutes. Since the poster will be shared electronically, there is no size requirement, but a landscape orientation is recommended. Each presentation will be followed by a few minutes for questions from judges and the audience.
Oral Presentations - Presenters will have 10 minutes to give their presentation and will display their slides via screen share in Zoom. Each presentation will be followed by a few minutes for questions from judges and the audience.
For both poster and oral presentation sessions, a moderator will introduce presenters, facilitate question and answer periods, and keep track of time.
Presenters will be provided with a sample judge evaluation sheet in the spring.
Research/scholarly work should be presented in a way that can be understood by a broad audience. You will be presenting your work to an academically diverse audience, so you should not present your work in the same way that you would for experts in your field.
View videos of Three Minute Thesis competition winners and utilize Three Minute Thesis preparation resources. These resources may be especially helpful for poster presenters, but many of the resources can be applied to 10-minute oral presentations.
The Writing Center is an excellent resource to for helping students effectively communicate their research to a broad audience. Presenters are encouraged to contact the Writing Center to schedule an appointment with a tutor.
Sessions and Awards
K-State faculty judges will select one presenter to receive a scholarship award in each of a variety of categories. The types and number of awards to be distributed will depend on participation and funding. Additional details will be provided at a later time.
**Judges may be assigned to evaluate posters and talks in an area of research very different from their own research/scholarly background.**
Graduate students participating in the K-State GRAD Forum are instructed to communicate their work in a way that can be understood by the general public. To provide an evaluation of presentations from this perspective, some judges will be assigned to evaluate posters in an area of research or scholarly work very different from their own.
The GSC Research Forums Committee will contact volunteers by mid-March with notification of their judging assignment or to inform them that they are not needed to serve as a judge.