Our Vendor Specialists follow IRS reporting requirements and State guidelines for establishing new vendors and updating vendor information in the State accounting system. Our staff act as a liaison between Kansas State University and The Division of Accounts and Reports in Topeka, who administer vendor payments. If you have any vendor related questions, including questions regarding W-9s, W-8BENs or issuance of refunds, please contact one of our vendor experts.
IRS Form W-9 U.S. Citizens, U.S. Entities, and Resident Aliens for Tax Purposes to receive payment
IRS Form W-8BEN Nonresident Aliens to establish foreign status/Scholarship Tax Treaty Exemption
IRS Form 8233 Nonresident Alien Independent Contractors to claim Tax Treaty Exemption
IRS Form W-8BEN-E Foreign Entities receiving payment for services provided in the U.S.
Authorization for Electronic Deposit of Vendor Payment (Contact a KSU Vendor Expert. Form provided upon vendor verification.)
Questions? Please visit our FAQ's
Secure Vendor Tax Documentation/Electronic Deposit Upload
Please ensure all forms are signed and dated before uploading. Please note that once a document is uploaded you will see the file in the uploaded area as confirmation.