Dropping All Classes or Withdrawing from K-State
What should I do if I am thinking about withdrawing?
You should read all of this information very carefully. If you have any questions or concerns, please contact our office. If you decide to withdraw, you must begin the official withdrawal process at the dean’s office of your college.
For federal financial aid recipients who withdraw from Kansas State University, the Office of Student Financial Assistance must calculate how much, if any, federal financial aid must be returned to the federal government.
I have withdrawn from classes. What happens next?
The purpose of the required calculation is to determine how much of your federal financial aid must be returned to the federal government. The amount of aid that must be returned is based largely on the date of your withdrawal as determined by the Office of Student Financial Assistance.
Generally speaking, the later you withdraw within a given semester the more federal aid you have earned. Any unearned portion of your federal aid must be returned to the federal government after your withdrawal. K-State will bill you for all of the returned money. You will be able to see your bill from the Cashier’s Office on KSIS. Failure to settle this bill may result in a hold being placed on your student account. For more information about K-State's policy on withdrawal, please visit here.
In addition to a bill from the Cashier's Office, you may also receive a “federal grant overpayment notification” from the Office of Student Financial Assistance. If you receive such a notification, you will be given 45 days to make the payment. Failure to make the payment within 45 days will result in your ineligibility for future federal financial assistance at K-State or any other post-secondary education institution.
Can you give me an example of a withdrawal situation?
Peggy enrolled at K-State for the fall semester. She received the following federal financial assistance: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Perkins Loan, and a Federal Pell Grant.
On October 5, Peggy decided to withdraw from K-State and informed her dean’s office. Based on Peggy’s withdrawal date, the Office of Student Financial Assistance calculates the unearned aid amount that must be returned to the federal government.
Since K-State must return a portion of the federal aid, which was used to cover Peggy’s institutional charges, Peggy receives a bill from the Controller’s Office. Additionally, since Peggy received a Federal Pell Grant, she also receives a “federal grant overpayment notification” from the Office of Student Financial Assistance.
To ensure her continued good standing with K-State as well as continued eligibility for federal aid, Peggy submits payment for the university bill as well as the overpayment notification within 45 days.
What if I withdrew before I received all of my awarded federal aid?
The Office of Student Financial Assistance may determine at the time of the withdrawal calculation that you had been eligible for federal aid that was never disbursed. In such cases we are permitted to make a “post-withdrawal” disbursement to help pay for remaining institutional charges (tuition, fees, etc.). If the Office of Student Financial Assistance is allowed to perform a post-withdrawal disbursement, you will be contacted within 30 days of the calculation to inform you of your rights and options.
Types of Withdrawals
If a student drops their entire schedule at the beginning of the semester, this is considered an official withdrawal.
If a student drops all but one class, this is also considered an official withdrawal.
Students who stop attending their classes are considered unofficially withdrawing.
Students who fail all their classes are also considered unofficially withdrawn.
Is there anything else I should know?
Withdrawing from K-State may impact your financial aid eligibility in future semesters by affecting your satisfactory academic progress.