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Office of Student Financial Assistance

Office of Student Financial Assistance
104 Fairchild Hall
1601 Vattier Street
Kansas State University
Manhattan, KS 66506-1104

Secure Document Upload

785-532-6420 phone
785-532-7628 fax
finaid@k-state.edu

COVID-19 Financial Aid Updates

Scholarships

I have a scholarship that renews based on GPA and I am thinking about changing to the A/Pass/Fail course option, what impact will that have on my scholarship for next school year?
  • If a student opts to take a class as an A/Pass/Fail – that class will only impact the student's cumulative GPA if the student ends up earning either a letter grade of A or a letter grade of F. If a student takes the A/Pass/Fail option and they would have received a B, C, or D at the end of this term, that student will receive a "Pass." A "Pass" will NOT be counted as part of a student's cumulative GPA, but the student will receive credit for the course. Once the Spring 2020 grades post, our office will review scholarship renewals for the 2020-2021 school year.
  • Review your scholarship renewal criteria here.

 

 I need to endorse a private scholarship check, what do I need to do?

Please email our office (finaid@k-state.edu) noting that you are needing to endorse a private scholarship and include your current address. We will mail you the check and a letter explaining what steps need to be taken to return the endorsed check to our office.

 

Satisfactory Academic Progress and Course Completion

How will the A/Pass/Fail affect my GPA with Satisfactory Academic Progress (SAP)?

A grade of "Pass" is not counted in the grade point average. A grade of "A" or "F" earned under the A/Pass/Fail option is included in the calculation of the grade point average and will be considered when calculating SAP status.


How will the A/Pass/Fail affect my pace with SAP?

The classes taken will still be considered attempted within the pace calculation. Pace is found by dividing completed classes by attempted classes. A grade of "A" and "Pass" will be considered completing the class. A grade of "F" will not be counted as completing the class.


What if I am on the fence about dropping a class, but I am not sure how it will affect my SAP status?

Dropping an attempted class will be counted against you within the pace calculation. This could possibly drop you below the SAP requirement of a 75% completion rate. If you are worried about falling below the completion rate, please contact our office at finaid@k-state.edu and we can give you more information about your status.


What happens to my SAP status if I withdraw from ALL or SOME of my classes?

Withdrawing from classes will not be counted towards your GPA. Withdrawing from classes does usually count against Cumulative and Semester Pace requirements. We will review each student with a SAP status change after grades have been posted for Spring 2020 and a determination will be made on a case by case basis.


Additional information on SAP can be found here.

I withdrew from all of my courses for the semester. What is going to happen with my aid?

When a student withdraws from the University, there is a two-part process in regard to federal financial aid. The first step is that we contact the student's Professors to determine whether or not they established eligibility for federal aid by attending their courses and/or completing any coursework. If any of the Professors report the student did NOT establish eligibility, we would reduce/cancel the federal aid accordingly. If eligibility is established, then we proceed to the next step.
The second step is completing a Return to Title IV Aid calculation, based on the student's withdrawal date, to determine how much federal aid was earned and unearned. The Office of Student Financial assistance will review any unearned aid and determine if it must be returned depending on the students date of withdrawal. Any unearned aid is required to be returned and the university may bill the student.


I withdrew from a course, but not all of my courses. What will happen with my aid?

If you are a Pell Grant recipient, we will contact the Professor of the dropped course to determine eligibility establishment. If the Professor reports no established eligibility, then we would reduce the Pell Grant accordingly to your new amount of credit hours. If it is reported that you established eligibility with the course, no aid will be adjusted.
If you are not a Pell Grant recipient, there should be no change with your aid.

 

Financial Resources

I need immediate financial assistance with Spring 2020 Academic expenses, what do I do?

The Student Emergency Grant exists to assist students with academic related expenses such as additional tuition/fees assessed, outstanding university charges, etc. that were unforeseen and have financially placed the student at academic risk. Generally, a Student Emergency Grant is awarded by the Office of Student Financial Assistance to students who have exhausted available federal and state aid resources. To be considered, please submit the Financial Intervention Referral Form or simply drop us an e-mail at finaid@k-state.edu.

 

I have questions about the CARES Act funding and how I can apply. Where can I find more information?

Detailed information including eligibility & application instructions can be found here.

 

Our income has changed dramatically due to COVID-19, can we update our FAFSA?

No you cannot update your FAFSA, but our office can! We are able to update your FAFSA to account for your new financial circumstances. The process is called a Professional Judgement Appeal and will be completed with our office. You will want to complete the appeal form and provide the required documents to our office so that we can make the adjustment and determine if aid eligibility can be changed. If you have questions, please reach out to our office via email (finaid@k-state.edu).

 

I am a student utilizing VA Benefits and have questions about how COVID-19 may impact me.

The VA has a thorough FAQ that answers many common questions and can be found here. If you have VA related questions not answered in the FAQ, please reach out to our Office of Veterans Affairs at veteran@k-state.edu.

 

Document Submission

How do I get my completed documents to the Office of Student Financial Assistance?
  • Best and quickest way: Secure Document Upload
  • Mail: (Processing time will be extended).
    • 104 Fairchild Hall
      1601 Vattier Street
      Kansas State University
      Manhattan, KS 66506-1104

How can I sign my documents now that campus is closed?

Some forms do not allow a digital signature and must be signed by hand. If we are needing an actual signature from you after submission, we will let you know and ask that you submit the hand signed document via Secure Document Upload.


I need to provide a Verification of Nonfiling and/or an IRS Tax Return Transcript. How and where can I do this?

Requesting a Verification of Nonfiling Letter

Currently, the only way to obtain a Verification of Nonfiling Letter is online. The IRS Tax Return Transcript Online Request will allow you to request a Verification of Nonfiling Letter.

Find out how to request your transcript online.
  • Go to the IRS website.
  • Click "Get Your Transcript Online" and you will be prompted to login or create an account with the IRS.
  • Validation of personal/financial data is required to verify the identity of the individual requesting the transcript.
  • If correctly validated, you will be able to view and print your Verification.
  • Select "Verification of Nonfiling Letter" and the correct tax year (2017 for Academic Year 2019-2020 or 2018 for Academic Year 2020-2021).
  • Please save/print the electronic copy and submit it to our office via Secure Document Upload.
I wasn't able to validate my information on the IRS website.
  • Take a screenshot of the IRS website showing failure of the online request process and submit it to our office via Secure Document Upload.
  • Provide a signed and dated statement indicating you attempted to obtain the Verification of Nonfiling Letter online, but were unable to do so. This written statement will also need submitted to our office via Secure Document Upload. Please note, this cannot be a digital signature.

Additional Information about the Verification of Non Filing Letter can be found here.


Requesting a Tax Return Transcript

Currently, the only way to obtain a Federal Tax Return Transcript is online. The IRS Tax Return Transcript Online Request will allow you to request a Tax Return Transcript.

Find out how to request your transcript online.
  • Go to the IRS website.
  • Click "Get Your Transcript Online" and you will be prompted to login or create an account with the IRS.
  • Validation of personal/financial data is required to verify the identity of the individual requesting the transcript.
  • If correctly validated, you will be able to view available tax transcripts.
  • Select the Transcript for the correct tax year (2017 for Academic Year 2019-2020 or 2018 for Academic Year 2020-2021).
  • Please save/print the electronic copy and submit it to our office via Secure Document Upload.
I wasn't able to validate my information on the IRS website
  • You can submit your signed and dated Tax Return via Secure Document Upload.
  • Please note, it must be signed by the tax filer or by the licensed tax preparer. If an online tax preparation software was used, an actual signature is required.

Additional details about this verification step can be found here.


I need to submit an Identity & Statement of Educational Purpose form. What do I do?

Our office will accept a non-notarized form since you are not able to come to our office to submit in person. The form can be found here. We still will require that you provide us with a copy of your government-issued photo identification (ID). Please submit both to our Secure Document Upload web page.


I received a To-Do Item for Document Academic Credentials. What do I do if I cannot get my final transcript due to my school being closed?

The US Department of Education permits our office to disburse financial aid for one semester to allow you to submit your final transcript. Please contact our office at finaid@ksu.edu to notify us of your circumstances.