1. K-State home
  2. »Research
  3. »Faculty Resources
  4. »Prepare a Proposal
  5. »Budgets
  6. »Facilities and Administrative Cost Rates


Facilities and Administrative Cost Rates

For more details, view the Guide to Facilities and Administrative Rates (pdf).

The following Facilities and Administrative Cost (F & A) Rates, effective July 1, 2016 – June 30, 2020, are applicable to all sponsored project activity, including federal, non-federal, and private sector sponsors:

(Educational Services)
(Other Sponsored Activity)
(Public Serv., Extension & Cont. Educ. &amp Other)
Branch Experiment Stations

Funded by USDA

On Campus     
Facilities Costs26.0%20.0%9.0%11.0%18.5%
Administrative Costs26.0%26.0%26.0%26.0%26.0%
Off Campus     
Facilities Costs0.0%0.0%0.0%0.0%0.0%
Administrative Costs26.0%26.0%26.0%26.0%26.0%

In order to calculate F & A costs, one must first determine the base. The base, known as Modified Total Direct Costs (MTDC), consists of all salaries and wages, fringe benefits, materials and supplies, services, travel, and up to $25,000 of each subgrant or subcontract (regardless of the of performance covered by the subgrant or subcontract). Equipment, capital expenditures, charges for patient care, tuition remission, rental costs, scholarships and fellowships, and participant costs, as well as the portion of each subgrant and subcontract in excess of $25,000, are excluded from the base. The F & A costs are then calculated by taking the appropriate percentage rate in the table times the MTDC base. These costs will be shown on the budget as a line item cost along with salaries, supplies, travel, equipment, etc. that sum to the total cost amount ("bottom line"), or included within the line item cost, in the case of fully burdened line item budgets. Find instructions for developing "fully loaded" budgets.

The AGR (Agriculture) rate should only be applied to USDA funded activities, either funded directly by USDA or through a flow-down entity such as another University. If the USDA program restricts the amount of F&A that a grant recipient is allowed to received then the AGR rate is used to calculate the cost share difference between the USDA allowed rate and KSU's AGR rate.

In general, the on-campus rate applies; however, when all activities for a project are to be performed in facilities not owned by the institution and to which rent is directly allocated to the project(s) the off-campus rate will apply. Grants or contracts will not be subject to more than one F & A cost rate. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project.

These rates are as negotiated by the Office of the Vice President for Administration and Finance and the Department of Health and Human Services (K-State's cognizant agency). A copy of K-State's F & A Rate Agreement (pdf) is available online or by contacting PreAward Services at 785-532-6804.