Department heads confirm research faculty appointments, hiring priorities and anticipated vacancies
OVPR projects startup funding needs for budget planning
New positions approved by the dean, provost and VPR before listing
STAGE 2: VACANCY IDENTIFIED/FACULTY DEPARTURE
Department chair notifies dean and VPR of faculty departure
If applicable, OVPR freezes the departing faculty member's startup account
Department confirms vacant position is on the approved Hiring Plan
STAGE 3: PRE-RECRUITMENT
Department head uses Startup Rublic to specify hiring range
Dean, department head and VPR concur on startup range
Job requisition entered into PageUp with an approved startup range
STAGE 4: RECRUITMENT AND CANDIDATE SELECTION
Candidate interviews conducted, and the preferred candidate selected
Research vision and three-year research plan discussed
Candidate submits itemized budget estimate using online form
Department head confirms budget within the approved range and rubric parameters
STAGE 5: OFFER NEGOTIATION AND DOCUMENTATION
Budget finalized using the New Faculty Startup Budget Details Tool
Items justified by research plan; timeline specified
Job Offer Car completed in PageUp with PDF budget attached
Offer Letter documents the total, itemized budget, spend-by date and performance expectations
STAGE 6: ACCOUNT SETUP AND INITIAL FUNDING
OVPR establishes a startup account after hire
Account string: NST + FY + first five letters of last name
Initial deposit on hire date
Annual deposits on either July 1 or January 1 per the funding schedule
Spending is authorized only after the effective appointment date
STAGE 7: ACTIVE FUNDING PERIOD (Years 1-3)
Faculty member spends funds per approved itemized budget
College monitors account for compliance
Annual progress reports are submitted to the department chair and VPR
OVPR may conduct compliance audits
STAGE 8: END OF FUNDING PERIOD
Remaining balance returned to OVPR-managed startup pool
Extensions (rare) require compelling justification, a proposed budget for the extension period and written VPR approval, a minimum of 6 months before the end of the funding period
Non-performance may trigger an accountability plan or funding restriction